The bank slip consists of three sections. The Upper Section of the slip contains general slip information stated as below:
- Slip No.
- Slip Date
- Department
- Division
- Aux. Code
- Auth. Code
- Project Code
- Credit Code
The Slip Lines at the middle section are used to record the following information:
- Bank Account Code
- Bank Account Name
- Detail
- Transaction Type
- F. Currency
- Debit / Credit
- Debit / Credit in F. Currency
- Operation Status
- Document Number
- Description
- Bank Tracking No.
- Credit Code / Description
- Credit Amounts of the Processed Bank Accounts
- Transaction Aux. Code
- Project Code
- Collateral Type
- Collateral Portfolio Number
The slip Totals Section located at the bottom of the window displays the totals of the recorded bank account transactions. The currency type be used in the slip bottom and lines is recorded along with the slip description.
The fields and functions on the Bank Slip window are:
Slip No: The tracking number of the transaction. Alphanumeric characters can be used to enter the number. The slip number field is mandatory. The slips can be sorted by their numbers.
Slip Date: The date of transaction. The slip date field is mandatory. Slips can be sorted by date.
Salesperson Code: Used to associate the bank slip with salespersons. This field is displayed only in Money Order (Received) / EFT and Money Order (Issued) / EFT slips.
Aux. Code: A second code field used to classify transactions. Contains 10 characters. The Aux. Code is used to classify bank slips by company specific criteria. This field can also be used to record any necessary information that is not included in the slip.
Authorization Code: Used to define authorizations for each record. The string is 10 characters long. Each user may be authorized to use different records depending on the job definitions. Planning must be the first step in order to define authorizations by record. First, records to be accessed by each user or user group should be specified. Then, separate authorization codes are assigned to records accessible by each authorization group.
Division: A physical location that is connected to the headquarters of a company or organization, and that manages its own commercial transactions independently. This field is used to associate the bank transaction with one of the defined divisions of the company.
Department: Activities or activity groups within an organization which are independent from each other in terms of organization and accounting. This field is used to associate the bank transaction with one of the defined departments of the company.
Project Code: The project code of the slip. Defined projects are listed, and the appropriate definition is selected.
Attention: Project information can be entered for all administration transactions in LOGO. Report generation and GL integration transactions can be performed by project. Transactions recorded with GL accounts can be associated to more than one overhead pool. For instance, batch purchases may fulfill the needs of different departments within the company. In such cases, the distribution method for overhead pools is recorded along with project definitions. Project definitions are made using the Projects option located in the Main Records menu of the General Ledger section.
Bank Account Code: The code of the bank account.
Bank Account Name: The bank account name of the transaction. When the bank account code is entered, the account name is automatically transferred into this field.
Detail: Indicates transaction details.
Transaction Type: This option is available if the application is connected to banks. The options on this field are used to specify the type of transaction.
F. Currency: The reporting currency type of the bank account selected on the line.
Debit / Credit: Indicates the transaction amounts. This field is displayed as Amount in Money Order (Received) / EFT and Money Order (Issued) / EFT slips.
Debit / Credit in F. Currency: Indicates the transaction amounts in f. currency.
AR/AP Code / AR/AP Title: The AR/AP code and title of the money order. These fields are displayed only in Money Order (Received) / EFT and Money Order (Issued) / EFT slips.
Operation Status: Indicates the status of the transaction performed on the slip line. For instance, the status is specified as "Send to Bank" for transactions to be transferred to the bank. The status of the transaction is automatically updated according to the results from the bank.
Document No: The number of the transaction document. This field can contain up to 8 alphanumeric characters. Bank slips are not sorted by document number since transactions performed on different banks can have the same document number. Therefore, more than one slip may have the same document number.
Description: The description of the transaction on the line. This field can contain up to 50 alphanumeric characters.
Transaction Aux. Code: Used to group slip lines, and to display the totals of the grouped information. This field can be used to record any necessary information that is not included in the application but required to be added to the slip line.
Bank Tracking No: The tracking number of the transaction used by the bank.
Credit Code / Description: The credit code and description. Data cannot be entered directly into these fields that are used for data transfer when the import/export feature is used. The bank transaction slip is automatically generated while the credit information is recorded.
Project Code: The project code of the line. Defined projects are listed, and the appropriate definition is selected.
Will Affect Collateral Risk: This option is marked if the bank transaction will affect the collateral risk of AR/AP.
Collateral Type: Used to determine the collateral type for the bank transaction, in case of the collateral feature is used. The field contains the following options:
- Company Collateral
- Customer Collateral
Collateral Portfolio Number: The collateral portfolio number of bank transaction.
Group Company Transaction: Used to indicate if the transaction in the line is a group company transaction or not, in case of using the consolidation feature. If AR/AP which is selected in slip or invoice is related to a group company, this field is checked automatically.
Bank Reference Number: The reference code that is given by the bank.
Surcharges Amount: Used to enter expense amount of the money order/EFT. This field is displayed only in Money Order (Received) / EFT and Money Order (Issued) / EFT slips.
Surcharges Total in F. Currency: Used to enter expense amount of the money order/EFT in f. currency. This field is displayed only in Money Order (Received) / EFT and Money Order (Issued) / EFT slips.
BITT amount in F. Currency (Bank Insurance Transactions Tax): Indicates the BITT amount for the money order/EFT in f. currency. This field is displayed only in Money Order (Received) / EFT and Money Order (Issued) / EFT slips.
Salesperson Code: Used to associate the bank transaction with salespersons. This field is displayed only in Money Order (Received) / EFT and Money Order (Issued) / EFT slips.
Division: Used for remittance operations between banks of different divisions.
DDS: This field is used to determine whether the relevant operation is to be included in direct debiting system. This field is available only in Money Orders (Issued/Received)/EFT slips. It has two options: Yes and No. If "Yes" option is selected, "Will Affect Risk" field located in the slip line will be assigned the option "No" automatically. (When Direct Debiting System is used, the bank will undertake to pay the invoice amount. Therefore uncovered debts are tracked under the DDS risk, not under the charge account risk.) When DDS field is selected as "Yes", slip cannot be saved without selecting the AR/AP bank branch.
Letter of Credit Number: It is used to select the relevant Letter of Credit record during the L/C payment. When Letter of Credit Payment, Letter of Credit Commission or Letter of Credit Surcharge is selected as the Transaction Type in the line, Letters of Credit related to the relevant bank account are listed and selected.
Remittance Operations Between Divisions
Users can save remittance operations performed between banks of different divisions, and they can perform remittance between bank accounts related to different divisions. In order to do so, Bank Remittance must be selected as the bank slip type. The relevant divisions between which this remittance operation will be performed are determined in the slip lines. User selects from the defined divisions. The relevant division selected in the general information section is transferred to the lines, and it can be changed if required.