Used to determine the certain characteristics and defaults that will be valid for Automatic Posting operations.
Automatic Posting parameters are located in the Definitions menu of the Administration Section.
Parameters window contains the following defaults, parameters and functions:
Automatic Posting: The parameter used to determine whether the slips recorded in the program will be posted to G/L automatically or not. Contains "Yes" or "No" options.
If "Yes" is selected, the G/L slips are generated automatically for the transactions of the slips that are selected in other parameter lines.
If "No" is selected, the posting operation is done by "Posting to G/L Accounts" option located in the Operations menu of G/L section.
Automatic Posting Info: Used to determine the conditions for the posting operation. It contains the following options:
- Will be read from filters
- Will be read from parameters
If "Will be read from filters" is selected, the conditions that are determined by the posting filters (located in the right mouse button menu of the slip/invoice lists for posting transactions) are applied to the posting operations.
If "Will be read from parameters" is selected, the conditions determined by the posting parameters are applied to the posting operations.
Log Window Will Be Opened: The log report default of the automatic posting operation. Contains "Yes" or "No" options.
If "Yes" is selected, the log window opens after the posting operations and posting report is taken.
Material Slips That Will Be Posted Automatically: Used to determine material slips that will be posted to G/L automatically. The slips to be posted are transferred into the "selected ones" field by clicking "Add" or "Add All" button. The transactions done with these selected slips are posted to G/L as soon as the slips are saved.
Purchase Slips That Will Be Posted Automatically: Used to determine purchase slips that will be posted to G/L automatically after the slips are saved. The slips to be posted are transferred into the "selected ones" field by clicking "Add" or "Add All" button. The transactions done with these selected slips are posted to G/L as soon as the slips are saved.
Sales Slips That Will Be Posted Automatically: Used to determine sales slips that will be posted to G/L automatically after the slips are saved. The slips to be posted are transferred into the "selected ones" field by clicking "Add" or "Add All" button. The transactions done with these selected slips are posted to G/L as soon as the slips are saved.
AR/AP Slips That Will Be Posted Automatically: Used to determine AR/AP slips that will be posted to G/L automatically after the slips are saved. The slips to be posted are transferred into the "selected ones" field by clicking on "Add" or "Add All" button. The transactions done with these selected slips are posted to G/L as soon as the slips are saved.
Check/P.Note Slips That Will Be Posted Automatically: Used to determine Check / P. Note slips that will be posted to G/L automatically after the slips are saved. The slips to be posted are transferred into the "selected ones" field by clicking on "Add" or "Add All" button. The transactions done with these selected slips are posted to G/L as soon as the slips are saved.
Safe Deposit Transactions That Will Be Posted Automatically: Used to determine safe deposit transactions that will be posted to G/L automatically after the transactions are saved. The transactions to be posted are transferred into the "selected ones" field by clicking on "Add" or "Add All" button. The transactions are posted to G/L as soon as they are saved.
Bank Slips That Will Be Posted Automatically: Used to determine bank slips that will be posted to G/L automatically after the slips are saved. The slips to be posted are transferred into the "selected ones" field by clicking on "Add" or "Add All" button. The transactions done with these selected slips are posted to G/L as soon as the slips are saved.
Import Slips That Will Be Posted Automatically: Used to determine importation slips that will be posted to G/L automatically after the slips are saved. The slips to be posted are transferred into the "selected ones" field by clicking "Add" or "Add All" button. The transactions done with these selected slips are posted to G/L as soon as the slips are saved.
Collateral Slips to be Posted Automatically: Used to determine collateral slips that will be posted to G/L automatically after the slips are saved. The slips to be posted are transferred into the "selected ones" field by clicking on "Add" or "Add All" button. The transactions done with these selected slips are posted to G/L as soon as the slips are saved.
Posting Control: The parameter line contains the following options:
- Will be done
- Will not be done
The "Will Be Done" option should be checked on this filter line if the journal slips resulting from the posting transaction will be displayed and recorded after being checked. In this way, each Journal Slip is displayed and saved after being checked.
If "Will Not Be Done" is selected, generated slips are checked directly in the relevant sections and recorded on the posting file.
Posting Flag: The selection made on this filter line allows the transactions posted to G/L using the posting operation to be marked, and prevents them from being processed when a new posting operation is performed for the same dates. The filter line contains the following options:
- Mark
- Will Not be Marked
After the posting operation, the line displays the letter "M" indicating that the transaction is posted. "Will Not Be Marked" option should be selected if the transaction is not required to be marked.
Line Combining: This filter line is used to define how the lines of the same slip with the same G/L connection code will be posted to G/L. This filter contains "Yes" and "No" options. When "Yes" is selected, lines within the same slip that will be tracked under the same account code are combined and posted to G/L.
Generate Budget Transactions: Used to determine whether the budget transactions will be generated with the posting operation or not.
G/L Slip General Description: The content of the general description of the Journal Slip resulting from posting is specified on this filter line.
The filter line contains the following options:
- Will be Regenerated
- Will be Taken from Posted Slip
When "Will Be Regenerated" is selected, the description is regenerated by the application.
If "Will be Taken from Posted Slip" is selected, the description of the slip is transferred into the Journal Slip.
Lines with G/L Code Not Specified: The accounts to be used to track the lines with no G/L account code in the posting of transferred information are specified using the Lines with G/L Code Not Specified parameter. Parameter line contains the following options:
- No Proceeding
- Will be Read From the Record
If "No Proceeding" is selected, the lines with no G/L code are not processed in the posting operation. If "Will be Read from the Record" is selected, the G/L codes are read from the card and processed for the operation.
G/L Slip Date Assignment: This filter line is used to define the default G/L slip date to be applied. If "Posted Slip Date Will Be Assigned" option is selected, the date of the posted slip is transferred into the journal slip.
G/L Slip Date Assignment (Export): This filter line is used to determine the default G/L slip date that will be valid for the exportation transactions. If "Posted Slip Date Will Be Assigned" option is selected, the date of the posted slip is transferred into the journal slip.
Posting Exchange Rate: Used to determine default Exchange Rate to be used in posting transactions. The parameter line contains the following options:
- Do not Change
- Slip Date Exchange Rate
- Customs Declaration Form (Export/Import) Date Exch. Rate
- Custom Clearance Date Exch. Rate
If "Do not change" is selected, the exch. rate on posting slip is considered.
If "Slip Date Exchange Rate" is selected, the exch. rate of the posting slip date is considered.
If "Customs Declaration Form (Export/Import) Date Exch. Rate" is selected, the exch. rate of the Customs Declaration Form date is considered.
If "Exportation Date Exch. Rate" is selected, the exch. rate of the exportation date is considered.
AR/AP on Invoice (Bank/Safe Deposit): The parameter used to determine whether the invoices generated over the bank or safe deposits will be posted to G/L or not.
Control Reporting Currency Exchange Rate While Merging Check/P.Note Lines: The parameter is used to determine whether reporting currency exchange rate control will be done or not in the event of merging the lines of check / p. notes belonging to same AR/AP at journal slip generated after the posting transaction.
Line Descriptions: This field is used to generate descriptive lines on the G/L Slip resulting from the posting operation. The fields required to be transferred to the G/L Slip as description fields are specified on this filter. Information such as transaction number, document number, transaction type, line description, material description, AR/AP title are checked and selected.