e-Archive | This checkbox determines whether the purchase return invoice is an e-archive invoice. An invoice that is not an e-invoice is checked as e-Archive automatically. |
e-Dispatch
| This is the field that specifies whether the sales dispatch is an e-Dispatch. If the AR/AP and the unit selected in the AR/AP field and in the Organizational Unit field are the users of the e-Dispatch, the e- Dispatch box is checked in the e-Service Details tab. |
| Virtual e-Dispatch | The dispatches are sent as the virtual e-Dispatch in the sent e-Dispatches if the organizational unit is e-Dispatch user and the AR/AP is not an e-Dispatch user. The Virtual e-Dispatch checkbox will be automatically checked in the e-Service Details tab of the dispatch. |
| Printed-to-Electronic | This field is used to specify that the e-Dispatch, which cannot be issued due to technical reasons, is sent as printed. An AR/AP that is an e-Dispatch user is selected for the dispatch and the "Printed-to-Electronic" field is displayed to enter information. The "Printed-to-Electronic" field is only available in the "Sent e-Dispatch" type of dispatches. It can be used for e-Dispatch and Virtual e-Dispatch. The number and date of the printed dispatch required for "Printed e-Dispatch" are retrieved from the "Document Date" and "Document No" fields on the dispatch. When the "Printed-to-Electronic" field is checked, there should be a longer time than 1 workday between "Document Date" and "Dispatch Date"; otherwise, a warning message will be given. The mandatory fields for printed e-Dispatches are as follows:
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Scenario | How to use e-Dispatch application is specified by selecting Base Dispatch under Scenario Title. |
Online Sales Invoice | This checkbox is used to indicate that e-archive receipts are generated through online sales operation. If the organization unit is not an e-Archive User and the invoice AR/AP is not an e-Invoice User, e-Archive option is checked automatically. |
e-Archive Document Detail
e-Archive information is entered with e-Archive Document Detail option located in F9 - right click menu of purchase return receipt of which billing type is e-Archive. Company and AR/AP, which is selected in the slip, should be e-Archive user.
Sending method, which is specified in e-Archive user AR/AP records, is transferred into the field by default. However, you can change it if needed.
Some of the fields in this window are mandatory. For instance, if you leave Sending Method field as "Unspecified", system assumes that e-Archive information is not saved, meaning that receipt cannot be saved.
If you bill a receipt that has e-Archive Document Detail by using Bill option, system transfers e-Archive document details into invoice as well. If you make any changes on document details over the invoice, your changes are also reflected to the receipt.
"e-Archive Document Detail" of the first receipt (depending on their sequence) is transferred to "e-Archive Document Detail" of the invoice that is generated by Batch Dispatch/Receipt Billing operation.
e-Dispatch Information
e-Dispatch information is in the dispatches specified as "e-Dispatch" by selecting AR/AP as e-Dispatch user. The vehicle and driver used in the transportation is entered in this field. It includes Name, Surname, TR ID Number, Plate No and Trailer No fields. It is not mandatory to enter information.
When a change is made in the date of the e-Dispatch type of dispatch, it is compared with the Transition Date field value located on the AR/AP Definition card. If the Transition Date is later than the Dispatch Date, the dispatch will not be an e-Dispatch and it will be treated as a hard copy, if it is earlier, it will be treated as an e-Dispatch.