The status of receipts selected in the Purchase Receipts browser can be changed collectively using the "Batch Status Change" option in the F9/right click menu.
The status of the relevant dispatch records is changed into the status selected in the "Purchase Receipts Batch Status Change" window.
The followings should be considered while changing the status of receipts collectively:
- The status of Draft receipts can be changed into the "Approved" status only.
- The status of Approved receipts can be changed into the "Cancelled" or "Draft" status only.
- The status of a billed receipt in Approved status cannot be changed as Cancelled. The status of the invoice must be Cancelled as well.
- The status of Cancelled receipts can only be changed into the Approved status.
- The status of a receipt record which is still under Budget Item Appropriation Control cannot be changed since the allocation is not sufficient.
- When the status of receipts with order connection is changed, the undelivered and shipment quantities of the order are updated along with the order status.
- For instance, the status of a receipt record with order connection is changed from Draft into Approved, the undelivered quantity of the order is reduced, and the delivered quantity is increased in the same quantity of the receipt transaction. The new status of the order is specified according to the quantity. If the order is fully delivered, it is changed into the Closed status.
- The status of receipts with order connection cannot be updated as Approved if the order is in Closed status.