Shipment addresses are important if the company has multiple divisions. Shipment addresses are generally recorded using the Shipment Addresses option located under the System Settings module > Definitions > Trading System menu. Shipment addresses of AR/AP records are recorded using the Shipment Addresses option located under the Related Records menu of the AR/AP browser.
The following information is recorded on the window accessed through the New option on the Shipment Addresses list:
Code: The record code of the shipment address. The Code field is mandatory.
Title: The title or description of the shipment address. The string is 50 characters long.
Aux. Code: A code field of 10 characters used to group shipment addresses. The Aux. Code is used to classify delivery address definitions by company specific criteria.
Auth. Code: Used to define authorizations for each record. The string is 10 characters long. Each user may be authorized to use different records depending on the job definitions. Planning must be the first step in order to define authorizations by record. First, records to be accessed by each user or user group should be specified. Then, separate authorization codes are assigned to records accessible by each authorization group. Records are encrypted according to the information provided on the Auth. Code field so that only the users who log in with the specified authorization code can access and process the records.
Organizational Unit: Used to select the unit used in transactions related to the defined address. Unit definitions are listed and the related definition is selected.
Communication Address Info: The country, city, district, town, zip code, address and phone and fax numbers are recorded on the Contact page of the Shipment Address window. The country, city, district and town fields used in address information display the definitions recorded using the Address Info option located under the Global menu of the administration section, and a selection is made.
These definitions should be made in the Administration section in order to enter shipment addresses completely.
Business Info: Business information to be applied to the shipment address of the AR/AP is recorded on the Business Info tab of the card. Tax number, tax office, trading group and VAT number of the shipment address are recorded on the related fields. Entering business information to be used in deliveries in compliance with shipment addresses will significantly facilitate the transaction grouping and posting operations.
Distance Info: Shipment address distance information is used in distribution transactions and to specify delivery routes.
Shipment Days: Shipment days and times to the specified address are recorded under this heading. The shipment day is checked and selected. The Start and End Time fields are used to specify the time range of shipments on the selected day.
The shipment address is specified on the Shipment Address field of purchase and sales slips and invoices. The AR/AP code field of slips and invoices list the shipment addresses of the AR/AP, and the related shipment address is selected.