e-Invoice: This checkbox specifies whether the sales order is an e-Invoice order.

e-Archive: This checkbox specifies whether the sales order is an e-Archive order. An order that is not an e-invoice is checked as e-Archive automatically. 

Online Sales Invoice: This checkbox is used to indicate that e-archive orders are generated through online sales operation. If the organization unit is not an e-Archive User and the invoice AR/AP is not an e-Invoice User, e-Archive option is checked automatically. 

e-Dispatch: It is the field that specifies whether the sales order is e-Dispatch. If the AR/AP and unit selected in the AR/AP field and Organizational Unit field are e-Dispatch users, the e-Dispatch checkbox is checked in the e-Service Details tab in the orders.

Virtual e-Dispatch: If the organizational unit is an e-Dispatch user but the AR/AP is not an e-Dispatch user in the sent e-Dispatches, the dispatches are sent as virtual e-Dispatch. The Virtual e-Dispatch checkbox is automatically checked in the e-Service Details tab of the order. This field is for information on the dispatch to be generated.

e-Archive Document Detail 

e-Archive information is entered with e-Archive Document Detail option located in F9 - right-click menu of the order of which billing type is e-Archive. Company and AR/AP that are selected in the slip, should be e-Archive user. 

The sending method, which is specified in e-Archive user AR/AP records, is transferred into the field by default. However, you can change it if needed. 

Some of the fields in this window are mandatory. For instance, if you leave Sending Method field as "Unspecified", system assumes that e-Archive information is not saved, meaning that order cannot be saved. 

If you bill an order that has e-Archive Document Detail by using Bill option, system transfers e-Archive document details into invoice as well. If you make any changes on document details over the invoice, your changes are also reflected to the order. 

"e-Archive Document Detail" of the first order (depending on their sequence) is transferred to "e-Archive Document Detail" of the invoice that is generated by Batch Billing operation.


Exemption Info

VAT Exemption Code: This code is requested for the order. When issuing an invoice automatically, this fıeld should have been filled. The VAT Exemption Reason Code specified in e-Service Details is displayed in this fıeld.

VAT Exemption Reason: It is mandatory to enter the exemption reason for the invoice, the VAT amount of which is “0” in the e-Invoices. It is required to enter the VAT exemption reason specified for the order when issuing an invoice automatically.

e-Dispatch Info

If the organizational unit of the order is "e-Dispatch User", a transaction line is generated and the e-Dispatch info is opened to enter the information after selecting the material and quantity. It is the field where the information about the vehicle and driver used in transportation is entered. It includes the Name, Surname, TR ID Number, Plate Number, and Trailer No fields. It is not mandatory to enter information. The values in the field are transferred by default for the invoice/dispatch to be generated. If the changes are made on the Invoice/Dispatch, the changes are not applied to the order. The "Shipment Date, Shipment Time, Shipping Agent" values entered through the order are prior to the defaults entered in "Batch Order Billing, Batch Dispatch/Receipt Billing" operations. The values on the order are transferred to the invoice/dispatch to be generated by keeping the values on the order. The "e-Dispatch Information" in the order is transferred with the "Transfer Order" operation performed in Invoice/Dispatch.

Totals

The total and exchange rate information of order slip totals in reporting currency is entered through the Totals section. 
The Totals section consists of the following fields.

  • Reporting Currency
  • Transaction Type
  • Code Entry 

Reporting Currency: This option is used to record the total and exchange rate information of the slip totals in reporting currency. The amount calculated processing the value read from the Daily Exchange Rates table and the slip total is automatically inserted into the Total field. If a different exchange rate will be applied to the transaction, the reporting currency exchange rate can be changed. 
Transaction Currency: This field is used to record dispatch transaction currency information. The transaction currency is entered on the type field or selected from the currency types list. Transaction currency total amount information calculated by processing the exchange rate for the local currency on the daily exchange rate table and the invoice total amount is displayed automatically. If the transaction will be recorded with a different currency, a new currency value is entered or selected from the Daily Exchange Rates table. 
Code Entry: The Code Entry field is used if the transactions processed on the slip lines will be recorded with a barcode reader. The Quantity field is used to specify the number of materials to be entered. The Barcode field is used to enter the barcode of the material to be ordered. 

Barcode Info

The application supports the use of barcode in material input and output transactions. If barcode info is being used, material code will not be necessary. Material selection is made by the barcode reader. 
If information of the relevant materials processed on slip lines will be recorded by barcode reader, Barcode option located under the Code Entry tab is used.
After the quantity is specified and the barcode is read, the code and description of the relevant material are transferred to the Code and Description fields. The quantity changes after each barcode entry for the same material.  

Customer/Supplier Code Entry

Materials processed on the slip/invoice lines can also be selected by the Customer or Supplier code. By using this code in slip/invoice lines, users can easily access to the relevant material record. The material's customer/supplier code is entered by using the Customers/Suppliers option in the Attached Records menu of Materials browser. 
In order to save transaction using Customer/Supplier Code in sales slips and invoices, you can use Customer / Supplier Code option located under the Code Entry tab. The quantity field is used to specify the transaction quantity, and the code field is used to enter the Customer/Supplier code. The code and description of the relevant material are transferred to the slip lines.

Vendor Code

Materials which are processed in line can be selected using Vendor Code. User can easily access to the relevant material definition by using this vendor code in slip/invoice lines. Material's vendor code is entered using Vendor Code option located in General Info tab of Material definition card. 
In order to save transaction using Vendor Code in Sales slip and invoices, you can use Vendor Code option located under the Code Entry tab. The code, description of the material having this Vendor Code is transferred to the slip/invoice lines.