The number of editable fields on this section is not fixed; the screen slides upwards as new information is entered. The lines of Purchase Receipts consist of two main panes. The upper pane contains material/service lines and the discount, expense and promotion lines to be applied to the transaction on the line. The section separated with a line is used to record promotions, discounts and expenses to be applied to slip bottom.

The transactions of different material items can be recorded on the same slip. To do so, the transaction information required to record each material/service item (such as material/service code, quantity, unit, price, etc) is entered into the line reserved for that material/service. In other words, a line is added to the slip for each material/service transaction. The lines where material/service transaction information is saved are called Material/Service Lines or Material/Service Transactions.

As many material/service lines as required can be added to material/service slips. When recording transactions related to materials of fixed asset, deposited or material set types, the type field is used to specify that the transaction is deposited, or a material set transaction. Afterwards, the transaction information is entered. The discount, expense and promotion transactions to be applied to the material/service on the line are recorded in the line under the relevant transaction, by selecting a transaction type (discount, expense or promotion) on the type field. In addition to the lines displayed on the screen, the Material/Service Line information can also be entered using the options of the right click menu. The following information is recorded on each slip line:

Type: Indicates the line type. Transactions related to deposited materials, set materials, trade goods, services and assets are recorded on the same dispatch by specifying line types. Discounts, expenses and promotions to be applied to line transactions and slip bottom are also recorded under the related transaction line by selecting a type. The line types list the following options.

  • Material (Commercial Good, Raw Material, Semi Finished Good, Finished Good, Consumer Good)
  • Service
  • Asset
  • Discount
  • Expense
  • Promotion
  • Deposit
  • Material Class
  • Material Set

Code: The code of the material processed in the line. The application supports the use of barcodes in material input and output transactions. If barcode is used, material code entry is not necessary. The Material selection can be made using a barcode reader.

Description: The description of the material. When the Code field is filled in, the material description is automatically transferred into this field.

Variant Code: The variant code for the material sets. If the material processed on the line is a Material Set, the variant codes of the components constituting the set will be transferred into the field once the material code or description is selected. Variable set materials can be selected from the list.

Variant Description: The variant description for the material sets. If the material processed on the line is a Material Set, the variant descriptions of the components constituting the set will be transferred into the field once the material code or description is selected. Variable set materials can be selected from the list.

Quantity: This column is used to indicate the number of unit inputs and outputs from the relevant material item. If the barcode reader is used, the Quantity field is automatically updated when a material barcode is read.

Cancel Invoice: The field used to track the cancellation status of the invoice belongs to the receipt. The field is not editable.

Billing Status: Used to track whether or not receipts are billed.

Unit: This field is used to specify the unit used for the input or output transaction. The transactions related to materials and services received are recorded using any of the units defined in the Material definition. The Main Unit specified on the card is transferred to the slip as default. A separate barcode can be defined for each Unit in the Materials. In this case, the unit selection is made by the application according to the number received by the barcode reader.

Barcode: It is the barcode information of the material in the slip line. When the material code is selected manually, the barcode information is not displayed in the line.When performing operation by barcode input, the inputs for the same unit are displayed in one line and the amount is increased. The most recently read barcode is always displayed in the line.

The barcode information is defined through the Material-Units-Barcode field. It is the barcode information to apply the unit selected for the material. An unlimited number of barcode information can be entered for each unit in the unit set. The same barcode is not used in a different material or not reused in the same material.

Unit Price: The unit price of the material. The unit price is entered into this field. The unit price options are listed by clicking the List button. One of the defined price, average price, last purchase or purchase price, average of on hand, average of inputs, periodic average, LIFO and FIFO cost value options can be selected for materials. For services received, the defined price and last purchase price can be selected.

Unit Cost: Automatically calculated through the quantity and amount of the material, service or material set processed on the line. This value is calculated by the application at the end of the costing operation, and cannot be modified by the user.

Unit Cost (IFRS): Calculated over the quantity and amount of the material, service or material set processed on the line according to IFRS. This value is calculated by the application at the end of the costing operation, and cannot be modified by the user.

Currency (RC): This field is used to specify the currency if the transactions on the slip or invoice line are recorded using a different currency than the local currency. Currencies are listed and the appropriate option is selected.

Unit Price in F. Currency (RC): Indicates the unit price of the materials in reporting currency.

Currency Type (PC): This field is used to specify the currency if the transactions on the slip or invoice line are recorded using a different currency than the local currency. Currencies are listed and the appropriate option is selected.

Exchange Rate: The exchange rate of the pricing currency.

Unit Price (PC): The unit price in pricing currency of the material. The unit price in the selected currency is recorded on the Currency type field.

%: The discount percentage to be applied only to the material on the line.

VAT Rate (%): The Purchase VAT rate defined on the material card.

VAT Included: Indicates whether or not the VAT amount is included in the unit price of the material processed on the line. Each line of the slip is processed separately.

The VAT column contains the Excluded and Included options. Excluded is selected as default in the application. Included is selected on this field if the unit price on the line is VAT included. Amounts of lines set as VAT included are listed on slip lists and extracts, and service and invoice reports with VAT amounts separated.

Amount: The amount of the transaction. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price.

Amount (PC): The amount of the transaction on the line calculated in pricing currency. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price.

Amount in F. Currency (RC): The amount of the transaction on the line in reporting currency. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price.

Net Amount: It is the remaining amount after deducting material discount and promotions. If there is any expense, it is included in net amount.

Additional Tax Included: This option is checked if the additional tax is included in material price.

Additional Tax Base: If the material/service is subject to additional tax, this field displays the additional tax base.

Additional Tax Rate %: Additional tax rate is specified in this field if the related material is subject to additional tax and the calculation method of this additional tax is Rate or Rate + Amount. If Rate information is entered in additional tax definition card that is related to the material card, it is transferred to this field automatically. Additional tax amount is calculated according to rate information.

If no additional tax will be applied to the line, this rate can be specified as zero. So the amount will be zero. However, if the calculation method is Rate + Amount, then the amount in definition card is multiplied by the quantity to calculate the amount.

Additional Tax Amount: Indicates additional tax amount if the material is subject to additional tax. If the additional tax rate of the material is entered, amount information is transferred to this field over the specified rate. However, it can also be entered manually

Transaction Aux. Code: Used to group the slip lines, filter a group of information during report generation and to display the totals of the grouped information. The user can use this field to record any necessary information that is not included in the slip.

The Aux. Code on the line is different from the Aux. Code located at the top of the slip. The Aux. Code located at the top is a code pertaining to the slip bottom, while the Aux. Code on the line is used to group transactions. Filtering can be done by Transaction Aux. Code information in all slip reports. However, the application does not sort the slips by Transaction Aux. Code.

Delivery Code: Material delivery type code.

Commission (%): Commission can be specified in percentage in material purchase lines. This rate refers to the percent given to the supplier for materials tracked by lot number.

Order Slip No: The number of the order slip. The number of the transferred slip is displayed on this field when the order is transferred into the receipt.

Order Date: The order slip date. The date of the transferred slip is displayed on this field when the order is transferred into the receipt.

Payment Plan: The payment method applied to the transaction on the line. If a payment plan code is specified in the received service or material definition, the Payment Plan Code is transferred as default into the field when the material or service is selected. This can be changed if a different plan will be applied. If the slip or invoice includes more than one material or service line, the Payment Plan to be applied for each material or service is recorded in the relevant line.
When order slips and dispatches are transferred into invoices, the Payment Plan Code specified on the order slip or dispatch is transferred into the Payment Method field of the invoice line.
Each line with a Payment Plan Code is divided according to the payment plan, and included in the Debit Tracking system. If a Payment Plan is applied to the line, the General Payment Plan does not affect the line. The General Payment Plan is applied to the empty lines in the slip or invoice.

Additional Tax Amount: If the material in the line is subject to Additional Tax, this field indicates the Additional Tax amount calculated according to the rate or amount specified in the Add. Tax definition.

Import File Number: The import file number used in foreign trade transactions.

Description: The description of the transaction in the line. An alphanumeric field of 30 characters long.

Price Code: The price code of the material, service or material set processed on the line. The material/service prices list is accessed, and a selection is made.

Warehouse: Indicates the warehouse of the transaction in the line.

Related Organizational Unit: Indicates the organizational unit of the transaction.

Purchase Employee: Indicates the purchasing employee of the transaction.

Contract Number: The purchase contract number related to the transaction.

Invoice Number: The invoice number of the related dispatch. Invoice numbers of billed dispatches can be tracked through this field.

Deduction Numerator / Deduction Denominator: The required deduction rate which will apply for the receipt transaction when a material/service with deduction info is selected in receipt line. Deduction rate default value is transferred from the material card selected in line, and it can be changed if required. If there no deduction numerator or denominator info in receipt line, the rates specified in the Other tab of the slip will apply.

Deduction Code: The slip is not saved without entering Deduction Code if there are lines with deduction in the e-Invoice/e-Archive/e-Archive (Online Sales) receipts.