The following information is saved in order slip lines.
Type: Indicates the line type. Transactions related to set materials, trade goods, services and fixed assets are recorded on the same slip by specifying line types. In addition to material orders, service orders can also be entered with order slips. Discounts, expenses and promotions to be applied to line transactions and slip bottom are also recorded under the related transaction line by selecting a type. The type lines are:
- Material (Commercial Good, Raw Material, Semi Finished Good, Finished Good, Consumer Good)
- Material Class
- Service
- Discount
- Expense
- Promotion
- Asset
- Material Set
Material /Service Code: The code of the material or service processed on the line. The application supports the use of barcodes in material input and output transactions. If barcode is used, material code entry is not necessary. The Material selection can be made using a barcode reader.
Description: The description of the material or service. When the Code field is entered in, the description of the material or service is automatically displayed on this field.
Variant Code: The variant code for the material sets. If the material processed on the line is a Material Set, the variant codes of the components constituting the set will be transferred into the field once the material code or description is selected. Variable set materials can be selected from the list.
Variant Description: The variant description for the material sets. If the material processed on the line is a Material Set, the variant descriptions of the components constituting the set will be transferred into the field once the material code or description is selected. Variable set materials can be selected from the list.
Quantity: This column is used to indicate the number of unit inputs and outputs from the related material or service. If the barcode reader is used, the Quantity field is automatically updated when a material barcode is read.
Undelivered Quantity: Displays the undelivered part of the quantity specified on the line.
Unit: This field is used to specify the unit used for the input or output transaction. The transactions related to materials and services are recorded using any of the units defined in the Material or Service records. The main unit specified in the material/service definition is transferred to the slip as default. A separate barcode can be defined for each unit in the material unit set. In this case, the unit selection is made by the application according to the number received by the barcode reader.
Barcode: It is the barcode information of the material in the slip line. When the material code is selected manually, the barcode information is not displayed in the line.When performing operation by barcode input, the inputs for the same unit are displayed in one line and the amount is increased. The most recently read barcode is always displayed in the line.
The barcode information is defined through the Material-Units-Barcode field. It is the barcode information to apply the unit selected for the material. An unlimited number of barcode information can be entered for each unit in the unit set. The same barcode is not used in a different material or not reused in the same material.
Unit Price: The unit price of the material or service. The unit price is entered into this field. The unit price options are listed by clicking the List button. One of the defined price, average price, last purchase or purchase price, average of on hand, average of inputs, periodic average, LIFO and FIFO cost value options can be selected for materials. For services received, the defined price and last purchase price can be selected.
Currency Type (RC): Indicates the reporting currency type of the slip.
Unit Price in F. Currency (RC): Indicates the unit price of the material in reporting currency.
Currency Type (PC): This field is used to specify the currency if the transactions on the slip line are recorded using a different currency than the local currency. Currencies are listed and the appropriate option is selected.
Exchange Rate: The exchange rate of the pricing currency.
Unit Price (PC): The unit price in pricing currency of the material/service. The unit price in the selected currency is recorded on the Currency type field.
%: The discount percentage to be applied only to the material on the line.
VAT Rate (%): Material/service purchase VAT rate. The rate specified in material/service definition is transferred into this field.
VAT Included: Indicates whether the VAT amount is included in the unit price of the material or service processed in the line. Each line of the slip is processed separately. The VAT column contains the Excluded and Included options. Excluded is selected as default in the application. Included is selected on this field if the unit price on the line is VAT included. Amounts of lines set as VAT included are listed on slip lists and extracts, and service and invoice reports with VAT amounts separated.
VAT Amount: VAT amount that is calculated according to the VAT Rate and Unit Price field information specified in line for material / service.
Amount: The amount of the transaction. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price.
Amount (PC): The amount of the transaction on the line calculated in pricing currency. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price.
Amount (RC): The amount of the transaction on the line in reporting currency. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price.
Net Amount: It is the remaining amount after deducting material discount and promotions. If there is any expense, it is included in net amount.
Additional Tax Included: This option is checked if the additional tax is included in material price.
Additional Tax Base: If the material/service is subject to additional tax, this field displays the additional tax base.
Additional Tax Rate %: Additional tax rate is specified in this field if the related material is subject to additional tax and the calculation method of this additional tax is Rate or Rate + Amount. If Rate information is entered in additional tax definition card that is related to the material card, it is transferred to this field automatically. Additional tax amount is calculated according to rate information.
If no additional tax will be applied to the line, this rate can be specified as zero. So, the amount will be zero. However, if the calculation method is Rate + Amount, then the amount in definition card is multiplied by the quantity to calculate the amount.
Additional Tax Amount: Indicates additional tax amount if the material is subject to additional tax. If the additional tax rate of the material is entered, amount information is transferred to this field over the specified rate. However, it can also be entered manually.
Procurement Date: Indicates the delivery date of the purchase order. The date can be either entered directly or selected from the calendar.
Reservation Date: Indicates the reservation date of the material.
Status: Indicates the status of the purchase order. Status changes are performed at the end of the transactions using the “Change Status” option located in the right mouse key menu of the purchase orders list.
Delivery Code: Material delivery type code.
Payment Plan: The payment method applied to the transaction on the line. If a payment plan code is specified in the received service or material definition, the Payment Plan Code is transferred as default into the field when the material or service is selected. This can be changed if a different plan will be applied. If the slip or invoice includes more than one material or service line, the Payment Plan to be applied for each material or service is recorded in the relevant line.
When the Order Slip and Dispatches are transferred into the invoice, the Payment Plan Code specified in the Order Slip is transferred into the Payment Method field of the invoice line.
Each line with a Payment Plan Code is divided according to the payment plan, and included in the Debit Tracking system. If a Payment Plan is applied to the line, the General Payment Plan does not affect the transaction. The General Payment Plan is applied to the empty lines in the slip or invoice.
Purchase Employee Code: Indicates the relevant purchase employee code for the order.
Transaction Aux. Code: Used to group the slip lines, filter a group of information during report generation and to display the totals of the grouped information. The user can use this field to record any necessary information that is not included in the slip.
The Aux. Code on the line is different from the Aux. Code located at the top of the slip. The Aux. Code located at the top is a code pertaining to the slip bottom, while the Aux. Code on the line is used to group transactions. Filtering can be done by Transaction Aux. Code information in all slip reports. However, the application does not sort the slips by Transaction Aux. Code.
Transaction Aux. Code 2: It is a secondary auxiliary code field used to group the slip lines.
Description: The description of the transaction in the line. An alphanumeric field of 30 characters long.
Price Code: The price code of the material, service or material set processed on the line. The material/service prices list is accessed, and a selection is made.
Warehouse: Indicates the warehouse of the transaction in the line. Data can be entered if Yes is selected on the “Update slip lines warehouse info” line of the purchase and purchase distribution parameters.
Related Organizational Unit: Indicates the related warehouse if the transaction on the line belongs to another warehouse than the one specified on the slip bottom. Recorded organizational units are listed and the related unit is selected.
Contract Number: Indicates the contract number related to the contract.
Subject to Inspection: Indicates that the purchase order will be subjected to inspection.
Deduction Numerator / Deduction Denominator: The required deduction rate which will apply for the order transaction when a material/service with deduction info is selected in order line. Deduction rate default value is transferred from the material card selected in line, and it can be changed if required. If there no deduction numerator or denominator info in order line, the rates specified in the Other tab of the slip will apply.
In order to apply deduction on purchase transactions, transaction amount and calculated VAT total must exceed the price limit determined by the government. This limit is recorded in Deduction Limits window accessed by System Settings module > Definitions menu.