This section is used to tracked deposited materials sold or purchased along with amount and quantity information. The VAT is not applied for the purchase and sales of deposited items, and such items are tracked by Quantity and Amount. For example, soft drink producers and distributors also track the empty bottles, record these bottles in certain AR/AP accounts as deposits and then receive them as returns.
A material is defined as deposited or not by selecting the record type during the material record generation. Deposit transactions from the Sales section are divided in two groups as Deposited Item Sales and Deposit Return.
Deposited materials can be processed on sales dispatches and invoices in two ways:
1. Deposited materials can be purchased as other materials. If a material card with "commercial" type is opened for the deposited material, all information about the related deposited material is entered into the columns of slip and invoice lines. Sales information is recorded into all fields including VAT.
2. Deposited material transaction can be entered apart from normal sales transaction. In this case, the line type of the slip line is set to D (deposited). In such cases, only deposited materials can be processed on this line.
Discount rate and VAT columns of slip lines related to deposit transactions are not entered. VAT is not applied to deposited material purchases. The sold or returned quantity is entered into the Quantity column.
Discount, Expense and Promotions are not applied to Deposit transaction lines. Furthermore, discounts, expenses and promotions applied to the slip bottom do not affect the Deposit type slip lines. When sales conditions are applied to slip lines or slip bottom, slip lines of type D (deposited) will not be affected.
The Order transactions do not have deposit transaction lines. If the sales order includes deposit transactions, the deposits are recorded on the Dispatch or Invoice lines when the order is transferred into the dispatch and/or invoice.
Deposit Material Return
In deposit return transactions, a minus sign is inserted before the returned quantity in the Quantity field of the Return Receipt and Return Invoice slip lines. The slip lines containing minus signs in the Quantity column of the sales dispatch and sales invoice are processed as output transactions by the application.
Deposit Lines on Transferring Dispatches Into Invoices
When the deposited item sales information is recorded directly using the Sales Invoice, the purchased material and deposited item are recorded in the invoice slips. The receipt of the invoice is automatically generated by the application. When the Sales Dispatch containing the deposit transaction information is transferred into the invoice, all lines of type D (deposit) within the dispatch are transferred into the invoice.