Default information for the defined Purchase Receipt slip is recorded using the Defaults tab on the slip type window. The information to be entered is:
Organizational Unit: Indicates the organizational unit for which the user defined purchase receipt type will be used. Defined organizational units are listed and the related unit is selected.
Department: Indicates the department for which the user defined purchase receipt type will be used. Defined departments are listed, and the related department is selected.
Slip Number: This field is used to specify the numbering method for the defined slip type. The field lists the following options.
- Template will define
- Template default will define
- User will define
Template will define: In this case, slips are numbered according to the definition made in the record numbering template defined in the Administration section for purchase receipts.
Template default will define: In this case, records are numbered according to the standard template.
User will define: In such cases, the slip number is assigned directly by the user.
Transaction Currency: The valid transaction currency for the slip type. Currency types are listed, and the related currency is selected.
Options: This field is used to specify how the information recorded on the defaults window will be reflected on the slip. This field contains two options:
- Default
- Fixed
Default: When Default is selected, this information is applied to the slip as default. However, the user can change it during transactions such as slip numbering, transaction currency, etc.
Fixed: Default information cannot be changed if the Fixed option is selected.
G/L Slips
The G/L slip type which will be in the G/L module for the relevant transactions recorded with the defined purchase receipt type is recorded using the G/L Slips option for the main and secondary, and third chart of accounts.
G/L Slip Type (Main Chart of Accounts): Indicates the G/L slip type for the defined purchase receipt type. G/L slip type defined for the main chart of accounts are listed by clicking the browse (...) button, and the related G/L slip type is selected.
G/L Slip Type (Second Chart of Accounts): Indicates the G/L slip type for the defined purchase receipt type according to the secondary chart of accounts. G/L slip type defined for the secondary chart of accounts are listed by clicking the browse (...) button, and the related G/L slip type is selected.
G/L Slip Type (Third Chart of Accounts): Indicates the G/L slip type for the defined purchase receipt according to the third chart of accounts. G/L slip type defined for the third chart of accounts are listed by clicking the browse (...) button, and the related G/L slip type is selected.