Purchase receipts recorded from the Purchasing section are billed using one of the following options.
- Receipt transfer option on purchase invoice lines
- Bill option on purchase receipts list
- Batch dispatch/receipt billing
The first method involves the selection of receipts to be billed using the Transfer Dispatch/Receipt option located in the Operations menu. Receipts related to the AR/AP of the invoice are listed by entering a start and end date, and transferred into invoice lines after selection.
In the second method, receipts can be billed one by one using the Bill option located in the right click menu of the Purchase Receipts browser. In this case, first the receipt to be billed is selected from the list. Afterwards, receipt information is transferred into the invoice using the Bill option.
The third method is to use the Batch Dispatch/Receipt Billing option directly.
Purchase receipts are transferred into the invoice in batch by setting the conditions. Batch billing is performed using the Batch Dispatch/Receipt Billing option located in the Operations menu of the Purchasing module. The receipts to be billed are specified on the filter lines.
Information which should be in invoice by default is entered in Invoice Date, AR/AP Code, AR/AP Title and Reason for VAT Exemption fields under the Defaults tab. The receipts which will be billed are selected in the Filters tab.
Filter | Value |
|---|---|
Shipment Slip No | Group / Range |
Disp./Recpt. Type | Purchase Receipt / Consignment Receipt / Purchase Return Receipt / Producer Slip |
Dispatch/Receipt Date | Start / End |
Dispatch/Receipt No. | Start / End |
Disp./Recpt. Aux. Code | Group / Range |
Document Number | Start / End |
AR/AP Code | Group / Range |
AR/AP Title | Group / Range |
District Code | Defined districts |
District Description | Defined districts |
Organizational Unit | Group / Range |
Department | Defined departments |
Warehouse | Defined warehouses |
Billing Method | User Defined / One-to-one billing / By Org. Unit / By Payment Plan / By Shipment Address / By Last Customer |
Dispatch/Receipt Billing Duration Control | Yes / No |
Delivery Type | Defined delivery types |
Shipping Agent Code | Group / Range |
Order Payment Type | Prepayment / Without Prepayment |
Batch billing can also be performed by organizational unit and warehouse by making a selection on the organizational unit and warehouse number filter lines.
The Invoice Date filter line located under the Defaults tab is used to specify the billing date of the receipts to be billed in batch. The date specified here is automatically transferred into the invoices.
AR/AP Code: If AR/AP code is not specified in the recorded receipts, the AR/AP Code entered here indicates the AR/AP to which the receipts will be billed.
Determination of Batch Billing Method: The Batch Billing operation may be controlled by the user, or individual billing can be performed by divisions, or for the receipts matching the conditions specified in the filter lines.
The Billing Method filter line is used to specify how the billing will be performed. Receipts can be invoiced on a one-to-one basis or by division. The method to be used is specified on the Billing Method filter line.