The option used to define slip types to be used in bank transactions. This option is located under the Types > Finance menu option in the System Settings module.
A separate slip type is defined for each bank account transaction, and the characteristics for each type are specified on the definition window.
The "New" option is used to record the slip types to be used in bank transactions and their characteristics. Slip type information is recorded on the definition window using the following tabs.

  • Defaults
  • Accounts
  • Totals
  • G/L Slip


Bank Slip Type General Info
Code: The record code of the bank slip type. The Code field is mandatory.
Description: The definition or description of the bank slip type.
Type: Indicates the bank transaction in which the slip will be used. The field lists the following options.

  • Opening
  • Collection
  • Payment
  • Daily/Journal
  • Conversion Letter (for Purchase)
  • Conversion Letter (for Sales)
  • Service Purchase Invoice
  • Service Sales Invoice
  • Exchange Rate Difference
  • Check Payment
  • P. Note Payment

The valid transaction type for the defined slip type is selected. 

Authorization Code: The authorization code of the bank slip type. Used to define authorizations for each record. Only the user with the authorization code specified here can process the slip type.  




Slip Defaults

Default information for the defined bank slip is recorded using the Defaults option on the slip type window. The information to be entered is:



Organizational Unit: Indicates the organizational unit for which the bank slip type will be used. Defined organizational units are listed and the related unit is selected.
Department: Indicates the department for which the bank slip type will be used. Defined departments are listed, and the related department is selected.
Slip Number: This field is used to specify the numbering method for the defined slip type. The options are:

  • Template will define
  • Template default will define
  • User will define

When Template will define is selected, slips are numbered according to the definition made on the record numbering template defined in the Administration sector for bank slip types.
When Template default will define is selected, records are numbered according to the standard template.
When user defined the slip number is assigned directly by the user.
Transaction Currency: The valid transaction currency for the slip type. Currency types are listed and the related currency is selected.
Options: This field is used to specify how the information recorded on the defaults window will be reflected on the slip. This field contains two options:

  • Default
  • Fixed

When Default is selected, this information is applied to the slip as default. However, the user can change it during transactions such as slip numbering, transaction currency, etc.
When Fixed is selected, default information cannot be changed 


Accounts
This option located on the bank slip type definition window is used to specify the transaction line corresponding account to be applied for the slip type and the usage options.

Corresponding Account Entry
Corresponding Account: The default of corresponding account entry method to the slips. Contains Same Line and Lines Below options.

Account Types
The corresponding account default type is specified in this section for the defined slip type.
The account type which will be valid for the defined slip type is specified with three options.
User Selection: The user selected the account type during the transaction for the slip line in the transactions recorded with this slip type.
Default (G/L Account, AR/AP, Bank Account, Employee): The selected account type is displayed on the slip line by default for the transactions recorded with this slip type. It can be changed by user when required.
Fixed (G/L Account, AR/AP, Bank Account, Employee): The selected account type is displayed on the slip line by default for the transactions recorded with this slip type. It cannot be changed.
Transaction/Line Corresponding Account
This field is used to record the transaction/line corresponding account codes to be applied to the bank slip type.
Code: The transaction/line corresponding account G/L code to be applied to the bank slip type according to the main chart of accounts. "..." G/L accounts within the main chart of accounts are listed by clicking the browse (...) button, and the related account is selected.
Code (Second Chart of Accounts): The transaction/line corresponding account G/L code to be applied to the bank slip type according to the second chart of accounts. "..." G/L accounts within the second chart of accounts are listed by clicking the browse (...) button, and the related account is selected.
Code (Third Chart of Accounts): The transaction/line corresponding account G/L code to be applied to the bank slip type according to the third chart of accounts. "..." G/L accounts within the third chart of accounts are listed by clicking the browse (...) button, and the related account is selected.
Options: This field is used to specify how the information recorded with the transaction/line corresponding account will be reflected on the slip. The field lists the following options.

  • Will not be specified
  • Default
  • Fixed

When Will not be specified is selected, the transaction/line corresponding account G/L codes are not entered in slips recorded by selecting the defined bank slip.
When Default is selected, these accounts are applied to the slip as default. However, the user can record the slip by selecting a different account during the transaction.
When Fixed is selected, the G/L accounts specified in the slip definition cannot be changed during the transaction.


Totals
This option is used to specify the totals to be controlled in transactions recorded with the bank slip type. Total options to be matched are checked and selected.
Debit and credit totals should be equal: This option is checked if the slip is to be recorded by matching debit/credit totals in transactions recorded with the defined slip type.
Reporting currency debit and credit totals should be equal: This option is checked if the slip is to be recorded by matching reporting currency debit/credit totals in transactions recorded with the defined slip type.
Transaction Currency debit and credit totals should be equal: This option is checked if the slip is to be recorded by matching transaction currency debit/credit totals in transactions recorded with the defined slip type.

G/L Slips
The G/L slip type to be generated in the G/L section for the transactions recorded with the bank slip type is recorded using the G/L Slips option for the main and second chart of accounts.
G/L Slip Type (Main Chart of Accounts): Indicates the G/L slip type for the bank slip type. "..." G/L slip types defined for the main chart of accounts are listed by clicking the browse (...) button, and the related G/L slip type is selected.
G/L Slip Type (Second Chart of Accounts): Indicates the G/L slip type for the bank slip type according to the second chart of accounts. "..." G/L slip types defined for the second chart of accounts are listed by clicking the browse (...) button, and the related G/L slip type is selected.
G/L Slip Type (Third Chart of Accounts): Indicates the G/L slip type for the bank slip type according to the third chart of accounts. "..." G/L slip types defined for the third chart of accounts are listed by clicking the browse (...) button, and the related G/L slip type is selected.