Users can be limited to access only specific definitions and transactions by assigning authorizations on a record basis. Authorization codes are separately defined for cards and transactions in the application sections. Authorizations on record basis are assigned using the Authorization Codes option. The Authorization Codes menu option located under the System Settings module > Definitions > Other menu is used to define authorization codes.
Authorization codes to be used by users are specified using the Authorization Codes option located in the Definitions menu of the System Settings section.
The authorization codes tree definition window is used to record authorization codes to be applied to definitions or transactions. As many authorization codes as required can be defined.
Each definition is displayed as a line on the Code and Description fields. The application section that the Auth. code is related to is specified by copying it under the related module on the System Modules section of the definition window.
The Code and Description fields are is used to record authorization codes to be applied to definitions or transactions. In this way, users or groups can perform related transactions by accessing the records and slips to which the Authorization Code is applied.
For example, in order to allow the user to access and process certain employee cards only, the record type is specified first. Then the authorization code to be applied to the related employee card is assigned.
For example, if the user is only to access information with authorization codes starting with the letter B, B**** is entered on the authorization code field, allowing the user to access and process cards with authorization codes starting with B.
More than one Authorization Code can be defined for the same record type. Defined authorization codes to be transferred as default into cards or slips are specified on the Authorization Code column.