The AR/AP slip types should be defined first in order to record AR/AP transactions. Slip types are recorded using the AR/AP Slip Types option located under the Types > Finance menu option in the System Settings module.
A separate slip type is defined for each of the AR/AP payment, collection, exchange rate difference, debit and credit transaction, and the characteristics for each type are specified on the definition window.
Slip type and properties are defined using the "New" option on the AR/AP Slip Types list. Slip type information is recorded on the definition window using the following tabs.
- Defaults
- Accounts
- Totals
- G/L Slips
Code: The record code of the AR/AP slip type. The Code field is mandatory.
Description: The definition or description of the AR/AP slip type.
Type: Indicates the AR/AP transaction in which the slip will be used. The field lists the following options.
- Opening
- Collection
- Payment
- Daily/Journal
- Exchange Rate Difference
- Credit Card
- Credit Card Return
- Tradesman Invoice (Received)
- Tradesman Invoice (Issued)
- Company Credit Card
- Company Credit Card Return
The valid transaction type for the defined slip type is selected.
Authorization Code: The authorization code of the AR/AP slip type. Used to define authorizations for each record. Only the user with the authorization code specified here can process the slip type.
Defaults
Default information for the defined AR/AP slip is recorded using the Defaults tab on the slip type window. The information to be entered is:
Organizational Unit: Indicates the organizational unit for which the AR/AP slip type will be used. Defined organizational units are listed and the related unit is selected.
Department: Indicates the department for which the AR/AP slip type will be used. Defined departments are listed, and the related department is selected.
Slip Number: This field is used to specify the numbering method for the defined slip type. The field lists the following options.
- Template will define
- Template default will define
- User will define
Template will define: In this case, slips are numbered according to the definition made on the record numbering template defined in the Administration sector for AR/AP slip types.
Template default will define: In this case, records are numbered according to the standard template.
User will define: In such cases, the slip number is assigned directly by the user.
Transaction Currency: The valid transaction currency for the slip type. Currency types are listed and the related currency is selected.
Options: This field is used to specify how the information recorded on the defaults window will be reflected on the slip. This field contains two options:
- Default
- Fixed
Default: When Default is selected, this information is applied to the slip as default. However, the user can change it during transactions such as slip numbering, transaction currency, etc.
Fixed: Default information cannot be changed if the Fixed option is selected.