Bank transaction types, characteristics and related G/L accounts are defined using the Slip Types option located under the Types menu of the System Settings section. Bank Slips are recorded for transactions performed using these slip types. Bank slips are recorded using the New option located in the Finance > Transactions > Bank Slips browser. The relevant bank slip type is selected and the bank slip definition window opens.
General slip information is entered in the fields at the upper section. Slip lines are used to record transaction information.
Slip No: The tracking number of the transaction. Alphanumeric characters can be used to enter the employee number. The slips are sorted by their numbers. The Slip Number field is mandatory.
Date: The date of transaction. The Slip date field is mandatory.
Aux. Code: A secondary code field used to classify transactions. Contains 10 characters. The Aux. Code is used to classify bank slips by company specific criteria.
Authorization Code: Used to define authorizations for each record. The string is 10 characters long. Each user may be authorized to use different records depending on job definitions. A planning process must be performed for detailed authorization definitions. First, transactions to be accessed or processed by each user or user group should be specified. Then, separate authorization codes are assigned to transaction types accessible by each authorization group.
G/L Slip No: The number of the G/L slip generated for the transaction according to the main chart of accounts.
G/L Slip No (2): The number of the G/L slip generated for the transaction according to the second chart of accounts.
G/L Slip No (3): The number of the G/L slip generated for the transaction according to the third chart of accounts.
Document Number: The document number of the bank transaction.
Organizational Unit: Indicates the organizational unit of the bank transaction. The recorded organizational unit definitions are listed and the related definition is selected. Organizational Units are defined on the Administration section.
Department: Activities or activity groups within an organization that are independent from each other in terms of organization and accounting. This field is used to associate the transaction with one of the defined departments of the company.
The bank slip lines are used to record bank transaction information.
Bank Account: The code of the bank account of the transaction.
Account Description: The name of the bank account. When Code is selected, the relative description is automatically transferred to this field.
Description: The description of the transaction.
Transaction Type: Used to determine the type of the transaction in line. It lists transaction types and the relevant type is selected.
The Transaction Type of the bank slips (of Payment / Collection type) that are generated with Generate Advance Slip option over the Sales / Purchase Contracts is "Advance".
Stoppage Amount: Stoppage amount is available in bank slips of Payment / Collection type that are generated with Generate Advance Slip option over the Sales / Purchase Contracts. It shows the stoppage amount, which incurs due to Advance operation, and it cannot be changed.
Contract No: Contract number is available in bank slips of Payment / Collection type that are generated with Generate Advance Slip option over the Sales / Purchase Contracts. It is the number of the contract that is related to the bank slip.
If AR/AP is specified when transaction type is "Advance" and corresponding account type is "AR/AP", Contract No lists the contracts that are related to the AR/AP and organizational unit in line. While Purchase Contracts are listed in bank slips of Collection type, Sales Contracts are listed in bank slips of Payment type.
Debit – Credit: The amount of the transaction.
VAT Rate: VAT rate applied to the bank slip. VAT rate default is specified in Finance Parameters. VAT Rate field is available in bank slips of Collection and Payment types only.
VAT Included: This fields indicates whether the amount specified in Debit / Credit fields are Vat inclusive. If it is, this field is checked. VAT Included field is available in bank slips of Collection and Payment types only. This field is displayed in slips depending on the relevant finance parameter value.
VAT Amount: VAT amount is calculated by considering the VAT rate and debt / credit amounts. VAT Amount field is available in bank slips of Collection and Payment types only.
VAT Inclusive Amount: VAT inclusive amount is calculated by considering the VAT rate, debt / credit amounts and VAT Included check box selection. VAT Inclusive Amount field is available in bank slips of Collection and Payment types only.
Corresponding Account Type: Used to specify the corresponding account to be applied to the transaction. The field lists the following options.
- G/L Account
- AR/AP
- Bank Account
- Employee
The selection is made on the corresponding account code and description fields depending on the selected type.
Corresponding Account: The corresponding account code depending on the selection made on the corresponding account type field. The related record is selected from among G/L, AR/AP, bank or personnel definitions.
Account Description: The description of the account specified on the corresponding account field.
Contract No: This field is used to track and report the relevant contract in relation to which certain financial transactions are performed.
This field is available in bank slips of Collection, Payment, Conversion Letter (for Purchase), Conversion Letter (for Sales) and Daily/Journal types.
Contract No field becomes active provided that the Corresponding Account Type is selected as AR/AP and Corresponding Account is specified.
If the bank slip type is either "Collection" or "Conversion Letter (for Sales)" and the contract connection is selected, purchase contracts of the AR/AP specified in Corresponding Account field are listed.
If the bank slip type is either "Payment" or "Conversion Letter (for Purchase)" and the contract connection is selected, sales contracts of the AR/AP specified in Corresponding Account field are listed.
If the bank slip type is "Daily/Journal" and the contract connection is selected, purchase and sales contracts of the AR/AP specified in Corresponding Account field are listed.
Return: Specifies whether or not the collateral/credit is returned if the transaction is related to a collateral/credit.
Employee Transaction Category: Indicates the transaction category on lines for which "employee" is selected as the Corresponding Account type. The field lists the following options.
- None
- Debt Transactions
- Credit Transactions
- Current Transactions
Trading Group: Indicates the trading group of the transaction. The recorded Trading Groups are listed, and the related definition is selected.
Reporting Currency: The reporting currency specified by the company.
Exchange Rate (Reporting Currency): The exchange rate of the reporting currency.
Total (Reporting Currency): The amount of the transaction on the line in reporting currency.
Transaction Currency: Indicates the transaction currency of the transaction on the line.
Exchange Rate (Transaction Currency): The exchange rate of the transaction currency.
Debit Amount (TC): Indicates the debit amount of the transaction in line in transaction currency.
This field type is available in bank slips of Journal/Daily type.
Credit Amount (TC): Indicates the credit amount of the transaction in line in transaction currency.
This field type is available in bank slips of Journal/Daily type.
Bank Transaction Number: The tracking number of the transaction used by the bank.
Status: The field used to specify the issue and bank status of the transaction. Status options are listed and the appropriate status is selected.
Closed Amount: The closed amount of the transaction.
Transaction Aux. Code: The Transaction Aux. Code is used to group slip lines. This code is used to filter a group of information during report generation and to display the totals of the grouped information. This field can be used to record any necessary information that is not included in the application but required to be added to the slip line.
Receipt Number: The receipt number of the transaction.
Reference Number: The reference number of the transaction.
AR/AP Bank Data: The field used to specify the bank information of the AR/AP.
Related Organizational Unit: Indicates the organizational unit of the bank transaction.
Related Transaction No: The field used to select the related transaction.
Due Day: Indicates the due day in transactions performed by credit/shop cards.
Due Date: Indicates the due date in transactions performed by credit/shop cards.
Card Number: Used to link the transaction on the bank slip line with shop cards. Recorded shop card definitions are listed and the related definition is selected.
POS Transaction Number: Indicates the POS transaction number in transactions by shop cards.
Import File Code: This field is used to select the relevant Import Operation Slip provided that the bank slip line transaction is related to an import operation. It is provided to distribute bank expenses of import transactions by distribution slips.