The fields and functions on the Customer Check window are:
Portfolio No: The tracking number of the check. The string is 8 characters long. Alphanumeric characters can be used to enter the number. Checks are sorted by their numbers. The portfolio number field is mandatory.
Due Date: The due date of the check. This field is mandatory.
Aux. Code: A second code field used to classify checks. Contains 10 characters. The Aux. Code is used to classify checks by company specific criteria. This field can also be used to record any necessary information that is not included in the record.
Authorization Code: Used to define authorizations for each record. The string is 10 characters long. Each user may be authorized to use different records depending on the job definitions. Planning must be the first step in order to define authorizations by record. First, records to be accessed by each user or user group should be specified. Then, separate authorization codes are assigned to record groups accessible by each authorization group. Records are encrypted according to the information provided on the auth. code field so that only the users who log in with the specified authorization code can access and process the records.
Correspondent Branch: The correspondent branch information. If the bank that issues the check does not have a branch in the company location, transactions are performed with another bank. This field is used to record the name of this bank or branch.
Place of Payment: The name of the city where the check will be paid.
Project Code: The project code of the check. Defined projects are listed, and the appropriate definition is selected.
Attention: Project information can be entered for all administration transactions in LOGO. Report generation and GL integration transactions can be performed by project. Transactions recorded with GL accounts can be associated to more than one overhead pool. For instance, batch purchases may fulfill the needs of different departments within the company. In such cases, the distribution method for overhead pools is recorded along with project definitions. Project definitions are made using the Projects option located in the Main Records menu of the General Ledger section.
Serial No: The number of the check. Checks can be searched and sorted in transactions and reports by portfolio number or by serial number.
Therefore, checks in the LOGO application are sorted both by portfolio number and serial number. Checks are sorted within the application by their serial numbers. In this way search and sorting transactions by serial number can be performed quickly.
Debtor: The name of the person who will pay the check.
T.C. ID/Tax No: T.C. identity number and tax number of the AR/AP that check belongs to. In case the AR/AP of check is a "Private Company", the entered T.C. identity number in AR/AP card is transferred to this field automatically and can be changed if necessary.
Endorsement: This field is used to specify whether the check or p. note received from customer is endorsed to our company after it received from another company. If received check or p. note is an endorsement paper, this box is checked. Checks / P. Notes saved with
"Endorsement" check, are affect Endorsement Check / P. Note risk total in Risk Info page of AR/AP card.
Bank Code: The code of the bank that issued the check.
Bank Name: The name of the bank that issued the check.
Branch Code: The code of the branch of the bank that issued the check.
Account No: The code of the bank account that issued the check.
IBAN: The international bank account number data of the related bank.
Submission Duration (Day): Specifies the duration that the check will be presented to the acceptor (bank). Submission presents the check issued to the bank for the purpose of paying. It has to be presented to the relevant bank within the submission duration. If a check will be paid at the point that it has been drawn, it has to be presented to the bank within 10 days; if it will be paid at another place, it has to be presented within 1 month. If the owner does not submit it within the specified period, there will be prescription for the check.
Currency Type: This field is used to specify the currency type with which the check amount will be paid. The currency type field contains the following options:
- Local Currency
- Reporting Currency
- Transaction Currency
- EURO
The amount to be paid is entered into the Amount or Amount in F. Currency field depending on the currency type selected.
Amount: The amount of the check.
The lines located at the bottom of the Checks Received window are used to track the status changes, in other words, the history of the check. Each change in the status of the check is listed on a separate line along with the following column information.
- Status
- Date
- Account
- Slip Number
- Slip Type
A check in "S" column indicates that the transaction is performed from the safe deposit.