Warnings are sent to the contact persons of AR/AP records via e-mail, letter or fax when AR/AP payments are processed after the specified due dates or not processed at all.
Reminder levels to be used in AR/AP reminder operations are recorded using the Reminder Levels option located under the System Settings module > Definitions > Trading System menu.
Reminder levels are specified separately for payments and shipments.
Level: Delays are tracked by specifying levels in the reminder system. Up to 5 levels can be defined for the reminder system.
Extension of Payment Date (Day): Indicates the number of the extension payment days for the level on the line. When the payment is delayed for the specified number of days, the related Reminder Form is sent. Allowances can change in line with levels. The number of allowed days for an upper level could not be less than the number of days allowed for a lower level.
Shipment Delay (Day): Indicates the number of the payment delay days for the level on the line. When the shipment is delayed for the specified number of days, the related Reminder Form is sent. Extension days can change in line with levels. The number of extension days for an upper level could not be less than the number of days allowed for a lower level.
Payment Reminder Letter: It is used to determine the levels of AR/AP reminder sending forms. In accordance with your selection in this field, reminder letter form is designated depending on reminder level. You can make your selections by accessing Payment Reminder Letters list with browse button in the field.