The following options located in F9-right mouse button menu of AR/AP List are used to send letters to AR/AP:
- Send Letter
- Multiple Send Letter
- Send Letter (Group Company)
- Multiple Send Letter (Group Company)
You can send letters by selecting AR/AP records one by one or you can send letters to more than one AR/AP in batch.
When sending letters in batch, Accounts (Receivable/Payable) that you will send letters are determined by using filters located in Filter AR/AP window. These filter options are:
Filter | Value |
|---|---|
AR/AP Type | Customer/Vendor / Customer + Vendor |
AR/AP Code | Group / Range |
AR/AP Title | Group / Range |
AR/AP Aux. Code | Group / Range |
AR/AP Auth. Code | Group / Range |
Town | Group / Range |
City | Group / Range |
Country | Group / Range |
Trading Group | Group / Range |
Accounts Without Balance | Will be listed / Will not be listed |
Balance Date | Date entry |
Sending can be performed for AR/AP records of Customer, Vendor or Customer + Vendor types separately in accordance with your selection made in AR/AP type field.
Type to be considered while sending is specified. All options are selected in the application as default and all of them are considered for sending transaction.
Required conditions are determined by making group or range definitions in AR/AP code, title, auxiliary code and authorization code fields.
By accessing to AR/AP records, aux. code and authorization code lists from these fields, you can filter records conforming to required conditions.
Accounts (Receivable/Payable) that you will send letters can be filtered according to address info specified in AR/AP records. You can specify conditions by making group or range definition in Town, City and Country filter lines.
Accounts (Receivable/Payable) that you will send letters are also determined according to trading group info by making group or range definition in Trading Group filter line.
According to your selection in Accounts Without Balance filter line, Accounts (Receivable/Payable) that you will send letters can be filtered. Date that will be valid for balance is specified in Balance Date filter line.
After specifying required conditions in filter lines, form to be used when sending is selected by clicking on OK button and sending transaction is started.
Sending Letters for Group Companies
The following options located in F9-right mouse button menu of AR/AP List are used to send letters to AR/AP records of group company type.
- Send Letter (Group Company)
- Multiple Send Letter (Group Company)
When sending letters in batch, Group Companies which you will send letters are determined by using filters located in Filter AR/AP window. These filter options are:
Filter | Value |
|---|---|
Group Company Code | Group / Range |
Group Company Aux. Code | Group / Range |
Group Company Auth. Code | Group / Range |
Town | Group / Range |
City | Group / Range |
Country | Group / Range |
Trading Group | Group / Range |
Required conditions are determined by making group or range definitions in AR/AP code, title, auxiliary code and authorization code fields.
By accessing to AR/AP records, aux. code and authorization code lists from these fields, you can filter records conforming to required conditions.
Group companies that you will send letters can be filtered according to address info specified in AR/AP records. You can specify conditions by making group or range definition in Town, City and Country filter lines.
Group companies that you will send letters are also determined according to trading group info by making group or range definition in Trading Group filter line.
After specifying required conditions in filter lines, form to be used when sending is selected by clicking on OK button and sending transaction is started.