The number of editable fields in this section is not fixed; the screen slides upwards as new information is entered. The lines of Sales Invoices consist of two main panes. The upper pane contains material/service lines and the discount, expense and promotion lines to be applied to the transaction on the line. The section separated with a line is used to record promotions, discounts and expenses to be applied to slip bottom.

The transactions of different material items can be recorded on the same slip. To do so, the transaction information required to record each material/service item (such as material/service code, quantity, unit, price, etc.) is entered into the line reserved for that material/service. In other words, a line is added to the slip for each material/service transaction. The lines where material/service transaction information is saved are called Material/Service Lines or Material/Service Transactions.

As many material/service lines as required can be added to material/service slips. When recording transactions related to materials of asset, deposited or material set types, the type field is used to specify that the transaction is deposited, or a material set transaction.

Afterwards, the transaction information is entered. The discount, expense and promotion transactions to be applied to the material/service on the line are recorded in the line under the relevant transaction, by selecting a transaction type (discount, expense or promotion) on the type field. In addition to the lines displayed on the screen, the Material/Service Line information can also be entered using the options of the right click menu. The following information is recorded on each slip line: 

Type: Indicates the invoice type. Sales transactions are recorded by specifying the line type. The type field consists of the following information.

  • Material
  • Service
  • Asset
  • Promotion
  • Deposit
  • Material Class
  • Discount
  • Expense
  • Material Set
  • Real Estate
  • Transport Vehicle
  • Equipment
  • Other Asset

Code: The code of the material or service processed on the line. The application supports the use of barcodes in material input and output transactions. If barcode is used, material code entry is not necessary. The Material selection can be made using a barcode reader. 

Description: The description of the material or service. When the Code field is entered in, the description of the material or service is automatically displayed on this field. 

Variant Code: The variant code for the material sets. If the material processed on the line is a Material Set, the variant codes of the components constituting the set will be transferred into the field once the material code or description is selected. 

Variant Description: The variant description for the material sets. If the material processed on the line is a Material Set, the variant descriptions of the components constituting the set will be transferred into the field once the material code or description is selected. 

Quantity: This column is used to indicate the number of unit inputs and outputs from the related material or service. If the barcode reader is used, the Quantity field is automatically updated when a material barcode is read. 

Unit: This field is used to specify the unit used for the input or output transaction. The transactions related to materials and services received are recorded using any of the units defined in the Material or Service records. The Main Unit specified on the card is transferred to the slip as default. A separate barcode can be defined for each Unit in the Materials. In this case, the unit selection is made by the application according to the number received by the barcode reader. 

Barcode: It is the barcode information of the material in the slip line. When the material code is selected manually, the barcode information is not displayed in the line.When performing operation by barcode input, the inputs for the same unit are displayed in one line and the amount is increased. The most recently read barcode is always displayed in the line.

The barcode information is defined through the Material-Units-Barcode field. It is the barcode information to apply the unit selected for the material. An unlimited number of barcode information can be entered for each unit in the unit set. The same barcode is not used in a different material or not reused in the same material.

Unit Price: The unit price of the material or service. The unit price is entered. Or the unit price options are listed by clicking the List button. One of the defined price, average price, last purchase or sales price, average of on hand, average of inputs, periodic average, LIFO and FIFO cost value options can be selected for materials. For services received, the defined price and last purchase price can be selected. 

Unit Cost: Automatically calculated through the quantity and amount of the material, service or material set invoiced. This value is calculated by the application at the end of the costing operation, and cannot be modified by the user. 

Unit Cost (IFRS): Calculated automatically over the quantity or amount of the material, service or material set processed on the line according to IFRS. It is calculated by the application after COST transaction and cannot be changed by the user. 

Currency Type (RC): Displays the relevant reporting current type selected for the slip or invoice. 

Unit Price in F. Currency (RC): Displays the unit price of the material in reporting currency. 

Currency (PC): This field is used to specify the pricing currency that with which the transaction on the slip or invoice line will be tracked. Currencies are listed, and the appropriate option is selected. 

Exchange Rate: The exchange rate of the pricing currency. 

Unit Price (PC): The unit price in pricing currency of the material/service. The daily exchange rate at the slip date read from the daily exchange rate table for the pricing currency and the unit price amount calculated through this value is displayed automatically. This data can be changed if necessary. 

%: The discount percentage to be applied only to the material on the line. 

VAT Rate: The Sales VAT rate specified in material/service definition. 

VAT Amount: The VAT amount of invoiced material/service. 
Reason for VAT Exemption Code: This is a mandatory field where exemption code is entered for e-Invoice and e-Archive invoices of Special Assessment or Exception type with no VAT amount (zero). If it is not specified, the application warns user.  VAT Exemption Reason can be entered manually for e-invoices of any type except for Exception and Special Assessment types.

Reason for VAT Exemption: This field is mandatory for e-invoice lines of which VAT amount is "0" (zero). 

Amount: The amount of the transaction. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price. 

Amount (PC): The amount of the transaction on the line calculated in pricing currency. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price. 

Amount in F. Currency (RC): The amount of the transaction on the line in reporting currency. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price. 

Net Amount: It is the remaining amount after deducting material discount and promotions. If there is any expense, it is included in net amount. 

Additional Tax Included: Checked if the additional tax will be included in the material price. 

Additional Tax Base: The additional tax base is specified if the material/service in line is subject to additional tax. 

Additional Tax Rate %: Additional tax rate is specified in this field if the related material is subject to additional tax and the calculation method of this additional tax is Rate or Rate + Amount. If Rate information is entered in additional tax definition card that is related to the material card, it is transferred to this field automatically. Additional tax amount is calculated according to rate information. If no additional tax will be applied to the line, this rate can be specified as zero. So the amount will be zero. However, if the calculation method is Rate + Amount, then the amount in definition card is multiplied by the quantity to calculate the amount.

Additional Tax Amount: Indicates additional tax amount if the material is subject to additional tax. If the additional tax rate of the material is entered, amount information is transferred to this field over the specified rate. However, it can also be entered manually.

Transaction Aux. Code: Used to group the invoice lines, filter a group of information during report generation and to display the totals of the grouped information. The user can use this field to record any necessary information that is not included in the slip.
The Aux. Code on the line is different from the Aux. Code located at the top of the slip. The Aux. Code located at the top is a code pertaining to the slip bottom, while the Aux. Code on the line is used to group transactions. Filtering can be done by Transaction Aux. Code information in all slip reports. However, the application does not sort the slips by Transaction Aux. Code. 

Transaction Aux. Code Description: It is a description field for the transaction auxiliary code with up to 40 characters. 

Delivery Code: Material delivery type code. Recorded delivery codes are listed, and the related definition is selected. Delivery Codes are recorded on the Administration section. 

Order Slip No: The number of the order slip. The number of the transferred slip is displayed on this field when the order is transferred into the invoice. 

Order Date: The order slip date. The date of the transferred slip is displayed on this field when the order is transferred into the invoice. 

Payment Plan: The payment method applied to the transaction on the line. If a payment plan code is specified in the received service or material definition, the Payment Plan Code is transferred as default into the field when the material or service is selected. This can be changed if a different plan will be applied. If the slip or invoice includes more than one material or service line, the Payment Plan to be applied for each material or service is recorded in the relevant line. When order slips and dispatches are transferred into invoices, the Payment Plan Code specified on the order slip or dispatch is transferred into the Payment Method field of the invoice line. Each line with a Payment Plan Code is divided according to the payment plan and included in the Debit Tracking system. If a Payment Plan is applied to the line, the General Payment Plan does not affect the line. The General Payment Plan is applied to the empty lines in the slip or invoice. 

Salesperson Code: Displays the salesperson information for the invoice line. 

Output Log Number: Used to assign an output log number to the material processed on the line. This field is used for tracking purposes. Maintenance and similar transactions on the material can be tracked with the number assigned here. 

Cost Type: This field is displayed on return invoices. Indicates the return cost type. The field contains the following options.

  • Input / Output Cost
  • Current Cost, and
  • Return Cost

When input/output cost is selected, the return transaction is performed using the Unit Price of the selected material transaction. The Slip Number of the transaction and the Number of Lines in the slip are transferred into the Return Transaction field. The quantity of returned material is specified.
When Current cost is selected, the Current cost calculated according to the costing method specified in the Material Management Parameters of the Administration section is transferred into the Return Transaction field. 
When Return Cost is selected, the return cost is recorded by the user in the Return Cost field. 
The return cost type specified on the Sales Default and Parameters section located under the System Settings section is transferred into the field and can be changed if necessary. 

Return Transaction: If Input/Output Cost is selected on the cost type field, the transaction related to the return operation is specified on this field. ,

Return Cost: Used to record the return cost amount if a Return Cost is selected on the cost type field. 

Return Cost In FC: Used to record the return cost amount in FC if a Return Cost is selected on the cost type field. 

Return Cost (IFRS): If the Return Cost option is selected in Cost Type field, the return amount is entered according to IFRS in this field. 

Return Cost in FC (IFRS): If the Return Cost option is selected in Cost Type field, the return amount (FC) is entered according to IFRS in this field. 

Additional Tax Return Cost: Indicates the additional tax return cost amount if the material/service on the line is subject to additional tax. 

Additional Tax Return Cost in FC: Indicates the additional tax return cost amount in FC if the material/service on the line is subject to additional tax. 

Additional Tax Exemption Code: This code field is used to track the reason for exemption in e-Invoice and e-Archive invoices with Special Consumption Tax. 
When Additional Tax Code is specified in material definition card, which is selected in transaction line of e-Invoice and e-Archive invoices of "Exception" type, and additional tax amount is "0" in invoice line, it is mandatory to specify Additional Tax Exemption Code field. 
If there is a line in material class details for which it is mandatory to specify additional tax exemption code, then additional tax code must be entered in material class line. 
If any of the material set components requires additional tax exemption, then additional tax exemption code must be entered in material set line. 

Additional Tax Exemption Reason: Exemption reason field is used to track the reason for exemption in e-Invoice and e-Archive invoices with Special Consumption Tax. 
When Additional Tax Code is specified in material definition card, which is selected in transaction line of e-Invoice and e-Archive invoices of "Exception" type, and additional tax amount is "0" in invoice line, it is mandatory to specify Additional Tax Exemption Reason field. 

Description: The description of the transaction in the line. An alphanumeric field of 30 characters long. 

Price Code: The price code of the material, service or material set processed on the line. The material/service prices list is accessed, and a selection is made. 

Warehouse: Indicates the warehouse of the transaction in the line. 

Related Organizational Unit: Indicates the organizational unit of the transaction. 

Package/Parcel No: It is included in the sales invoice lines that are issued as export-related. This field corresponds to the Container No field in the invoice. The users can change the value in the line if desired. When deleting the package/parcel no specified in the invoice, the value in the line is deleted. If a different value is entered in the line manually, the value in the line remains, even if the value in the invoice is deleted.

Number of Package/Parcel: It is included in the sales invoice lines that are issued as export-related. The number of package/parcel information is written to this field manually.

Contract Number: The number of the contract related to the transaction on the line. 

Dispatch Number: The dispatch number of the related invoice. 

Export File Number: The export file number used in foreign trade transactions. 

Deduction Numerator / Deduction Denominator: The required deduction rate which will apply for the invoice transaction when a material/service with deduction info is selected in invoice line. Deduction rate default value is transferred from the material card selected in line, and it can be changed if required. If there no deduction numerator or denominator info in invoice line, the rates specified in the Other tab of the slip will apply. In order to apply deduction on sales transactions, transaction amount and calculated VAT total must exceed the price limit determined by the government. This limit is recorded in Deduction Limits window accessed by System Settings module > Definitions menu. 

Distribution Type: This field, which is active in the service lines, has Daily and Equity Pay options.

Distribution Start Date: The information on the date on which the distribution period begins is specified in this field. The Distribution Start Date can be a date before or after the invoice date. It is a field that is active only in service lines.

Distribution End Date: The distribution end date is specified in this field. If the "Daily" option is selected, the information is entered here. The invoice will not be recorded in the daily value without entering the end date if the Distribution Start Date is specified. When the Distribution Type is "Equity Pay", the Distribution End Date is calculated automatically by the Distribution Time (Month) and as to be ended 1 day before the Distribution Start Date.

Distribution Duration (Month): This field is used to determine for how long the service payment will be reflected on the monthly expenses and incomes as of the invoice date. This field is active only in the service lines. It is calculated by the number of income/expense distribution months on service line of the G/L slip that is related to the invoice. It is distributed to the Incomes / Expenses for Future Months and Incomes / Expenses for Future Years lines. 

Stoppage Rate: This field is only available in the Service Sales Invoice lines. The stoppage rate information on the Other tab of the invoice also updates the line. Deduction Code: The invoice is not saved without entering Deduction Code if there are lines with deduction in the e-Invoice/e-Archive/e-Archive (Online Sales) invoices. 

Stoppage Amount: The stoppage rate is calculated on the amount excluding VAT in the Total field in the Totals section. 

Stoppage Code: Used to enter the information when the stoppage rate is available. When the stoppage code is selected, the information of the slip lines is also updated. If the stoppage rate is entered in the e-Invoice/e-Archive invoice, it is necessary to select the stoppage code. 

Stoppage Reason: Used to enter the information when the stoppage rate is available. When the stoppage reason is selected, the information of the slip lines is also updated. If the stoppage rate is entered in the e-Invoice/e-Archive invoice, it is necessary to select the stoppage reason.