G/L Parameters

The active cash account to be used in cash payment and collection transactions is specified on the active cash account parameter line. If only one cash account will be used, the central cash account is defined at main account level. If multiple accounts are used, the central account should be defined as a sub-account. Safe deposit lines are automatically generated on payment and collection slips depending on the cash account code specified here, and safe deposit transactions are checked accordingly.

Inflation Correction Account

This field is used to specify the default correction account if inflation accounting is used. The parameter is used to post correction differences calculated for non-monetary accounts to G/L.

E-Declaration Directory

The parameter line used to specify the e-declaration directory if declarations are sent via e-mail.

G/L Slip Status

The parameter used to specify the G/L slip status processed as default in transactions. This field contains Actual and Proposal options. Slip status changes can be done by "Change Status" option located in the right mouse button menu of related G/L slip.

Overhead Pool Control

If a slip or transaction contains lines not related to an overhead pool, the transaction amount does not affect any overhead pool when the slip/transaction is posted to G/L. If the company uses overhead pools, presence of transactions that do not affect any overhead pool might cause problems. Overhead pool connections can be checked on slip lines in order to prevent such situations. The overhead pool control parameter is used to check whether or not the overhead pool code is specified in transactions, and to indicate the control method to be used. This parameter contains the following options:

• Proceed
• Block
• Warn User
  
  
  When "Proceed" is selected, control is not performed. When "Warn User" is selected and if overhead pools are not specified during the transaction, a warning message is displayed indicating that overhead pool code is not entered and prompting for the user's confirmation to proceed. If the user confirms, the transaction can be recorded without entering the overhead pool.When "Block" is selected, slips cannot be recorded without specifying the related overhead pool.

G/L Account Control

The G/L codes option is used to specify the account codes to be used to track transactions posted to G/L. Related G/L codes are specified using the G/L connection codes option located in the main records menu of the General Ledger section. Defined codes can be applied to slip bottom or the transaction on the line, and the Journal Slip resulting from the posting operation can be displayed. Controls can be performed to prevent slip records without account codes. The control method is specified on the G/L Account Control parameter line. This parameter contains the following options:

• Proceed
• Block
• Warn User
  When "Proceed" is selected, the transaction continues even if the G/L account code is not specified. When "Warn User" is selected, and if the account code is not specified during the transaction, a warning message is displayed indicating that overhead pool code is not entered and prompting for the user's confirmation to proceed. If the user confirms, the transaction can be recorded without entering the account code.When "Block" is selected, slips cannot be recorded without entering the account code.

Overhead Pool Control on Transactions

The Overhead Pool Control on Transactions parameter line is used to specify the transactions to which overhead pool control will be applied. Transactions to be controlled are checked.

G/L Account Control on Transactions

The G/L Account Control on Transactions parameter line is used to specify the transactions to which account code control will be applied. Transactions to be controlled are checked.

Project Code Control on Transactions

The Project Code Control on Transactions parameter line is used to specify the transactions to which project code control will be applied. Transactions to be controlled are checked.

Project Code Control

The Project Code Control parameter can be used to control whether or not the project code is entered in transactions. This parameter line has three options:

• Proceed
• Block
• Warn User
  
  
  When "Proceed" is selected, control is not performed. When Warn User" is selected and if the project code is not entered on the slip, a warning message is displayed indicating that the project code is not entered and prompting for the user's confirmation to proceed. If the user confirms, the transaction can be recorded without entering the project code. When "Block" is selected, slips cannot be recorded without entering the project code.

Automatic Slip Printing

The Automatic Slip Printing parameter line is used to specify whether or not G/L transaction slips will be printed as soon as they are recorded. The parameter contains Yes and No options.
When "Yes" is selected, G/L slips are printed as soon as they are recorded. When "No" is selected, slips can be printed individually using Print option or in batches using Batch Printing option.

Quantity Control

The Quantity Control parameter line is used to specify the quantity entry method for the account if unit accounting is used. If a G/L account is used with quantity information, the quantity must be entered into the lines of the g/l slip along with the line amount. The quantity control parameter line contains the following options:

• Proceed
• Block
• Warn User
  When "Proceed" is selected, the transaction continues even if the Quantity is not entered. When "Warn User" is selected and if the quantity is not entered, a warning message is displayed indicating that the quantity is not entered and prompting for the user's confirmation to proceed. If the user confirms, the transaction can be recorded without the quantity information.When "Block" is selected, slips cannot be recorded without entering the quantity.

Reporting Currency Entry Control on Slips

Transactions performed in local currency should be recorded and reported also in reporting currency in order to use the reporting currency efficiently. Exchange rates are recorded using the daily exch. rate entry option, and used in transactions. If daily exchange rates are not entered regularly, some transactions performed in the administration section may lack of reporting currency. However, reporting currency information should be entered for transactions to be posted to G/L. A control can be performed to prevent transactions without reporting currency from being recorded and to avoid such problems. The control method is specified on the Reporting Currency Entry Control on Slips parameter line. This parameter line contains Yes and No options. When "Yes" is selected, transactions cannot be recorded without reporting currency information. When "No is selected, reporting currency control is not performed.

Update Reporting Currency Rate When Date Changes

The Update Reporting Currency Rate When Date Changes parameter line is used to specify whether or not the reporting currency exchange rate will be updated when the slip date changes. This parameter contains Yes and No options. When "Yes" is selected and the date of the recorded slip is changed, the LOGO application displays a warning message indicating that the slip date is changed and that the reporting currency rate will be updated according to the new date. If this message is confirmed, the reporting currency is updated according to the new date. If "No" is selected instead, the reporting currency rate is not updated.

Slip Sorting

Lines can be recorded with a sort order other than the entry order in G/L slips containing multiple lines. This feature is important to create organized reports and official ledgers. The Slip Sort Order parameter is used to specify the sort order method. This parameter contains the following options:

• Do not Sort
• Account + Amount + Description
• Account + Description + Amount
• Account Code
  When "Do not Sort" is selected, slip lines are not sorted, and are recorded according to entry order. When Account + Amount + Description is selected, slip lines are sorted by processing the account code, amount and description respectively. When Account + Description + Amount is selected, slip lines are sorted by processing the Account Code, description and amount respectively. When Account Code is selected, slip lines are sorted by processing only the account code.

Print Parent Account on Slips

If the account processed on the line of a G/L slip to be printed is a sub-account, "Print Parent Account on Slips" parameter line is used to specify whether or not the related parent account will be printed. The parameter contains Yes and No options.

Printing Style of Parent Account on Slips

If "Yes" is selected on "Print Parent Account on Slips" parameter, "Print Parent Account on Slip" parameter line is used to specify the printing method. This parameter contains the following options:

• As a Group
• One by One
  When As a Group is selected, transactions of accounts related to the same parent account are grouped and printed under the related parent account. When One by One is selected, transactions of each sub-account and the related parent account are printed individually.

All Parent Accounts will be Printed on Slips

In order to print all parent accounts on slips, this parameter line should be approved.

RC Total Control on Slips

In cases that the totals calculated in reporting currency do not match with the total amount of the slip due to rounding; the RC Total Control on Slips parameter line is used to specify the control method. This parameter contains the following options:

• Block
• Set Equal Under User Control
• Always Set Equal
  When "Block" is selected, the transaction is blocked if the reporting currency total does not match the total amount of the slip. When "Set Equal Under User Control" is selected, a warning message is displayed indicating that the reporting currency totals will be equalized to the total amount of the slip. Totals are equalized if the message is displayed. When "Always Set Equal" is selected, totals are automatically equalized every time they do not match without confirmation.

Connection Control on Business Automation System

This parameter is used to specify whether or not the Accounting Double Audit System will be applied. The Connection Control on Business Automation System parameter contains Yes and No options. The Connection Control on Business Automation System parameter allows slips posted to G/L to be cancelled without being changed or deleted. Cancellations are posted to G/L again. When "Yes" is selected, "Update" and "Delete" options cannot be used in slip and invoice lists for transactions posted to G/L. These slips can only be cancelled. Therefore, when connection control is performed, "Cancel" option becomes available in Material Slips, Invoices, AR/AP Slips, Bank Slips, Check/P. Note Slips and Safe Deposit Transactions lists. Furthermore, reports can include slips that are or are not cancelled in accordance with the Double Audit System. If connection control is performed, cancelled transactions can be posted to G/L again. This transaction is performed using the Post to G/L filter line located on the Posting to G/L Accounts filter window. This filter line contains the following options:

• Not Cancelled Ones
• Cancelled
• All

Personnel Management Folder

The parameter used to specify the folder containing the application and data if the Payroll application is used.

E-Declaration Directory

Used to specify e-declaration directory in the event of sending the declaration via e-mail.

C/D Control on Opening, Special and Inflation Slips

This parameter line is used to specify whether or not debit and credit control will be performed in Special Slips, Inflation Accounting Slips and Opening Slips where the opening amounts of the new fiscal year are recorded. The parameter contains Yes and No options. When "Yes" is selected, slips cannot be recorded without equalizing the debit and credit. When "No" is selected, only Opening Slips, Special Slips and Inflation Accounting Slips can be recorded without equalizing debit and credit totals.

G/L Account To Be Out Of Track

When the G/L Account to be Out of Track selection is made on debt tracking transactions, this parameter is used to specify the account code to be used to track debit and credit notes issued for closed transactions and posted to G/L.

Corresponding Account Control on Slips

Data entry can involve the corresponding account information along with the account code of each transaction. This account can be used as additional information or for debit and credit matching purposes by processing the amounts of G/L transactions. The parameter contains Yes and No options.When "Yes" is selected, corresponding account control is performed on slips, and slips cannot be recorded without specifying the corresponding account on slip lines.

Matching Control By Amount On Slips

This parameter is used if corresponding account control is performed. The parameter contains Yes and No options.When "Yes" is selected, the provision of each transaction on the slip should be entered.

Hide Collection Transactions in Lists

This parameter line is used to specify whether or not collection transactions will be included in lists when corresponding account and matching control is performed. The parameter contains Yes and No options.

Indices to be used in Inflation Accounting

The parameter line used to determine index defaults to be used in inflation accounting. It contains the following options:

• SIS Wholesale Price Indices
• SIS Consumer Price Indices
• ICC Cost of Living Indices for Wage Earners

Price Indices to be Assigned

The parameter used to specify default indices to be applied at the Correction Date if Inflation Accounting is used. This parameter contains the following options:

• End of Month Indices
• Monthly Average Indices
  When End of Month Indices is selected, the index of the current month is used as correction date index in all inflation accounting transactions and reports. When Monthly Average Indices is selected, the average index calculated using the (Correction Date Index + Index at Previous Month)/2 formula is used as the correction date index.

Apply Distribution Template (Automatic)

The parameter used to specify whether or not distribution templates would be applied automatically in G/L transactions. The parameter contains Yes and No options.

Account Distribution Details

A parameter processed when G/L transactions are reported. It contains the following options:

• Print
• Do not Print
  When "Print" is selected, reports are generated with account distribution lines.

Personnel Management Company Number

The company number processed when personnel transactions are posted to G/L.

FORM B Limit

The Form B limit for the Form BA and Form BS that are prepared for the property / service declaration.

Form B limit is announced by Ministry of Finance.

When Budget Amount Exceeded

This parameter is used to specify the control method to be applied when budget amount is exceeded during transactions.

This parameter has three options:

• Proceed
• Warn User
• Block
  
  
  When "Proceed" is selected, in the event of exceeding the budget amount, it is not checked and the transaction is recorded.
  When "Warn User" is selected and if budget amount is above the maximum level, a warning message is displayed and the transaction can be recorded only when the message is confirmed.
  When "Block" is selected, the transaction is not recorded if the budget amount is exceeded.

Chart of Accounts Balance Year

In the companies who work fiscal period independent, the balance year listed on the chart of accounts contains the transactions which were entered from the beginning of the fiscal year.
The totals of the determined year in parameter line are transferred to "balance" field of the G/L chart of accounts automatically.
Because the balance info of the chart of accounts is listed based on he system date in companies who work fiscal period independent, it was necessary to change system date when a user wanted to reach the previous year's data.
By using this parameter line, it will be possible to list the previous years' balances without changing the system date.

When Posted Slip is Updated/Cancelled, Journal Slip

The parameter used to determine whether or not the journal slip generated in General Ledger will be deleted when transactions performed/posted in the application have been updated.
When "Will be deleted" option is selected, the journal slip generated as a result of posting, will be deleted when posted slips have been updated or deleted.

When Journal Slip is Deleted, Connections

The parameter used to determine the connection status default when the journal slip generated in General Ledger is deleted a result of posting the transactions in the application.

When "Will Be Disconnected" is selected, the connections between the journal slip transactions are deleted. In this case, the posting signs of slips in slip browsers (that shows the transactions have been posted to G/L) are deleted automatically. When "Use as is" is selected, the connections are not broken when journal slip is deleted.

Generate Corresponding Account Transactions Automatically for Slips

Used to determine whether the corresponding account transactions will be generated automatically for slips or not. Contains Yes and No options.

Transfer Quantity Info of the Invoice to Posted Service Lines

Used to determine whether quantity info of the invoices will be transferred to the posted service invoices or not.

If the parameter line is approved, the quantity info of the service line is transferred to the quantity field of the G/L slip.

Batch Numbering of Journal Items will be Done Based on Divisions

Used to number journal items based on divisions. Contains Yes and No options.

Collection and Payment Slips will Use Record Numbering Template of Journal Slip

Used to determine the record numbering template that will be used for collection and payment slips. Contains Yes and No options. If collection and payment slips will use record numbering template of journal slip, select "Yes" option in this parameter line.

If Slip's Transaction Curr. is different from G/L Account

It is control type default in case G/L slip's transaction currency type is different from G/L account's transaction currency. This parameter line contains following options:

• Proceed
• Warn User
• Block
  
  
  When Proceed is selected, f. currency control is not performed. If Warn User is selected, in case G/L slip's transaction currency type is different from G/ account's transaction currency user is warned and slip is saved under user's control.

Generate Closure Slips Based On Divisions

It is the parameter which provides to generate G/L closure slips according to selected divisions. Contains "Yes" and "No" options.

When "Yes" is selected, G/L closure slip is generated according to division that user selects. When default division is changed in slip, closure record is calculated again according to selected division and slip is saved. If "No" is selected, G/L transactions belonging to all divisions are listed on slip lines when generating closure slip.

Query Memory Usage in G/L Codes Default Service

It is query memory usage type default in G/L codes default service. It contains "Use From Server" and "Use From Terminal" options.

If "Use From Server" is selected, when service is run the service memory is used. If "Use From Terminal" option is selected, the terminal memory is used that service is run.

Maximum Slip Line Number Allowed in Posting Operation

This parameter is used to determine maximum slip line number allowed in posting operations. The default value is 300.

Transfer Slip Line Description Info to The Posted AR/AP (to G/L) Lines

This parameter line is used to determine whether the slip line description info of the relevant invoice will be transferred to the AR/AP G/L slip line generated after posting the purchase and sales invoices to G/L. It has two options: Yes and No. If the parameter is approved by selecting "Yes" option, the AR/AP G/L slip line description info will appear on the invoice description line after posting the invoice to General Ledger provided that "G/L Slip Line Description" filter line located in Posting to G/L parameters is selected as "Line Comment."

Generate Rediscount Correction Slips Automatically

This parameter is used to generate rediscount correction slips automatically when deferred sales and purchase invoices are posted to the General Ledger. It lists two options: Yes and No. Provided that it is approved by selecting "Yes" option, rediscount of the relevant invoice is calculated automatically and IFRS correction slip is generated when a deferred invoice is posted to G/L automatically or manually.

While calculating the rediscount, rediscount values (interest rates to be used) are read from the "Rediscount Interest Rates" table located in Global menu in System Administration. The interest rate corresponding to the due date applies. If this interest rate is not entered to the system, calculation will not be performed.

When the rediscount correction slips are generated automatically, multiple rediscounts are generated during the due date of the invoice. The first rediscount calculation is performed for the invoice date. The other rediscount calculations are performed for the last day of each month until the end of the maturity period, and IFRS correction slips are generated.

"Related Rediscount Slips" option located in the F9 (right mouse button menu) of the relevant invoice is used to access to these rediscount slips.