"New" button of the Reflection Templates window is used to generate the template to be used in Reflection operations. The transfer template is defined by specifying the G/L accounts to be used in transfer, corresponding accounts, and the closing transaction in which the template will be used. As many templates as required can be defined. The transfer is performed using the defined templates.
The following information is recorded on the Reflection Template window:
Template Code: The code of the reflection template.
Template Description: The name or the description of the template.
Expense Account Code: The expense account number of the reflection. The chart of accounts window is opened by clicking on "..." icon, and the appropriate definition is selected.
Description: The description of the expense account. When the expense account code is entered, the description is automatically transferred into this field. The chart of accounts window can also be accessed from this field by clicking on "..." icon, and the appropriate definition can be selected.
The middle section of the Reflection Template window is used to specify the usage of the defined template by selecting one of the two options.
Both options should be selected if the same template will be used for two purposes.
When Reflection 1 (Reflection Expense Accounts) is selected, the defined template is used to transfer expense accounts.
When Reflection 2 (Reflection Expense Accounts) is selected, the defined template is used to close expense reflection accounts.
Expense accounts, expense reflection accounts and income reflection accounts to be used in reflection operation are recorded on template lines. The fields and functions of these lines are:
Expense Start Account Code / Account Description: The reflection can be performed for a single account or for a specific range of accounts. The start code and description of accounts to be transferred are entered on this field. The chart of accounts window is opened by clicking on "..." icon, and the appropriate definition is selected.
Expense End Account Code / Account Description: The reflection can be performed for a single account or for a specific range of accounts. The end code and description of accounts to be transferred are entered on this field. The chart of accounts window is opened by clicking on "..." icon, and the appropriate definition is selected.
Rate: The reflection rate of the expense account.
Expense Reflection Account Code and Account Description: The code and description of the G/L account to which the balances of the expense account will be transferred. The chart of accounts window is opened by clicking on "..." icon, and the appropriate definition is selected.
Rate: The balance reflection rate of the expense account.
Income Reflection Account Code / Account Description: The code and description of the income account to be used in reflection. The chart of accounts window is opened by clicking on "..." icon, and the appropriate definition is selected.
Rate: The reflection rate.
Attention: An expense reflection and an income reflection account should be defined on each line of the reflection template. Lines can contain multiple income reflection accounts. In such cases, the total rates of income reflection accounts should be equal to 100%. If there are multiple income reflection accounts, "..." icon on the Rate field is clicked. The expense account codes to be transferred into the income account and reflection rates are recorded on the "Reflection Line Detail" window.
The template definition to be used in reflection is recorded by clicking on "Save" button. The definition is listed on the "Reflection Templates" window with the Code and Description fields.