In order to bring budgets into force and use them in transactions, they must be approved first. Status changes in budget records of Budget or General Budget types are saved with Status Info option located in right mouse button menu of Analytic Budget Records list.
When you click on Status Info option on budget record of which status info will be changed, the following options are displayed in the opened window:
- Waiting for Approval
- Stopped
- Approved (Temporary)
- Approved (Final)
You can not change status of a budget in Approved (Final) status. Approved (Final) status can not be changed into other status options. Remove Approval option is used to remove approval. When approval is removed, budget status changes to Approved (Temporary) status.
Status of budgets transferred to another budget can not be changed.
Only budgets in Approved (Temporary) status can be changed to Approved (Final) status.
In regard to a budget in Approved (Final) status, journal slips are generated on division, department and period basis for appropriation accounts and appropriation reflection accounts of budget items which are selected in budget lines. So appropriation requests required during budget preparation are released with these journal slips. Code and description of generated budget are displayed in description section of journal slips generated after budget approval.
When budget is approved, sub-budgets are generated on journal slips. Journal slips are billed for each division, department and budget period automatically, and account records are processed.
Journal slips generated after budget approval can not be changed or deleted.
When approval of an approved general budget is removed, generated journal slips are deleted from system. General budgets of which actual value is calculated can not be deleted.
Note: When budget amount is exceeded in slips for which analytic budget control is performed, the application warns user with a message that contains budget exceeding amount.