Invoice Line Info

The following information is entered in invoice lines.
Type: Indicates the invoice type. Purchase transactions are recorded by specifying the line type. The type field options are:

• Material
• Material Class
• Service
• Material Set
• Deposit
• Asset
• Discount
• Expense
• Promotion
• Real Estate
• Transport Vehicle
• Equipment
• Other Asset

Material / Service Code: The code of the material or service processed on the line. The application supports the use of barcodes in material input and output transactions. If barcode is used, material code entry is not necessary. The Material selection can be made using a barcode reader.

Description: The description of the material or service. When the Code field is entered in, the description of the material or service is automatically displayed on this field.

Variant Code: The variant code for the material sets. If the material processed on the line is a Material Set, the variant codes of the components constituting the set will be transferred into the field once the material code or description is selected.

Variant Description: The variant description for the material sets. If the material processed on the line is a Material Set, the variant descriptions of the components constituting the set will be transferred into the field once the material code or description is selected.

Quantity: This column is used to indicate the number of unit inputs and outputs from the related material or service. If the barcode reader is used, the Quantity field is automatically updated when a material barcode is read.

Unit: This field is used to specify the unit used for the input or output transaction. The transactions related to materials and services received are recorded using any of the units defined in the Material or Service records. The Main Unit specified on the card is transferred to the slip as default. A separate barcode can be defined for each Unit in the Materials. In this case, the unit selection is made by the application according to the number received by the barcode reader.

Barcode: It is the barcode information of the material in the slip line. When the material code is selected manually, the barcode information is not displayed in the line.When performing operation by barcode input, the inputs for the same unit are displayed in one line and the amount is increased. The most recently read barcode is always displayed in the line.

Unit Price: The unit price of the material or service. The unit price is entered. Or the unit price options are listed by clicking the List button. One of the defined price, average price, last purchase or purchase price, average of on hand, average of inputs, periodic average, LIFO and FIFO cost value options can be selected for materials. For services received, the defined price and last purchase price can be selected.

Unit Cost: Automatically calculated through the quantity and amount of the material, service or material set invoiced. This value is calculated by the application at the end of the costing operation, and cannot be modified by the user.

Unit Cost (IFRS): Calculated over the quantity and amount of the material, service or material set processed on the line according to IFRS. This value is calculated by the application at the end of the costing operation, and cannot be modified by the user.

Currency (RC): This field is used to specify the currency if the transactions on the slip or invoice line are recorded using a different currency than the local currency. Currencies are listed and the appropriate option is selected.

Unit Price in F. Currency (RC): Indicates the unit price of the materials in reporting currency.

Currency (PC): This field is used to specify the pricing currency that with which the transaction on the slip or invoice line will be tracked. Currencies are listed and the appropriate option is selected.

Exchange Rate: The exchange rate of the pricing currency.

Unit Price (PC): The unit price in pricing currency of the material/service. The daily exchange rate at the slip date read from the daily exchange rate table for the pricing currency and the unit price amount calculated through this value is displayed automatically. This data can be changed if necessary.

%: The discount percentage to be applied only to the material on the line.

VAT Rate: The Purchase VAT rate specified in material/service definition.

VAT Included: Indicates whether or not the VAT amount is included in the unit price of the material or service processed in the line. Each line of the slip is processed separately.The VAT column contains the Excluded and Included options. Excluded is selected as default in the application. Included is selected on this field if the unit price on the line is VAT included.

VAT Amount: The VAT amount of invoiced material/service.

Reason for VAT Exemption Code: This is a mandatory field where exemption code is entered for e-Invoice and e-Archive invoices of Special Assessment or Exception type with no VAT amount (zero). If it is not specified, the application warns user. VAT Exemption Reason can be entered manually for e-invoices of any type except for Exception and Special Assessment types.

Reason for VAT Exemption: This field is mandatory for e-invoice lines of which VAT amount is "0" (zero).

Amount: The amount of the transaction. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price.

Amount (PC): The amount of the transaction on the line calculated in pricing currency. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price.

Amount in F. Currency (RC): The amount of the transaction on the line in reporting currency. This value is automatically calculated and transferred into the field by the application using the Quantity and the Unit Price.

Net Amount: It is the remaining amount after deducting material discount and promotions. If there is any expense, it is included in net amount.

Additional Tax Included: This option is checked if the additional tax is included in material price.

Additional Tax Base: If the material/service is subject to additional tax, this field displays the additional tax base.

Additional Tax Rate %: Additional tax rate is specified in this field if the related material is subject to additional tax and the calculation method of this additional tax is Rate or Rate + Amount. If Rate information is entered in additional tax definition card that is related to the material card, it is transferred to this field automatically. Additional tax amount is calculated according to rate information.
If no additional tax will be applied to the line, this rate can be specified as zero. So, the amount will be zero. However, if the calculation method is Rate + Amount, then the amount in definition card is multiplied by the quantity to calculate the amount.

Additional Tax Amount: Indicates additional tax amount if the material is subject to additional tax. If the additional tax rate of the material is entered, amount information is transferred to this field over the specified rate. However, it can also be entered manually.

Transaction Aux. Code: Used to group the invoice lines, filter a group of information during report generation and to display the totals of the grouped information. The user can use this field to record any necessary information that is not included in the slip.
The Aux. Code on the line is different from the Aux. Code located at the top of the slip. The Aux. Code located at the top is a code pertaining to the slip bottom, while the Aux. Code on the line is used to group transactions. Filtering can be done by Transaction Aux. Code information in all slip reports. However, the application does not sort the slips by Transaction Aux. Code.

Delivery Code: Material delivery type code. Recorded delivery codes are listed and the related definition is selected. Delivery Codes are recorded on the Administration section.

Commission (%): Commission can be specified in percentage in material purchase lines. This rate refers to the percent given to the supplier for materials tracked by lot number.

Order Slip No: The number of the order slip. The number of the transferred slip is displayed on this field when the order is transferred into the invoice.

Order Date: The order slip date. The date of the transferred slip is displayed on this field when the order is transferred into the invoice.

Payment Plan: The payment method applied to the transaction on the line. If a payment plan code is specified in the received service or material definition, the Payment Plan Code is transferred as default into the field when the material or service is selected. This can be changed if a different plan will be applied. If the slip or invoice includes more than one material or service line, the Payment Plan to be applied for each material or service is recorded in the relevant line. When order slips and dispatches are transferred into invoices, the Payment Plan Code specified on the order slip or dispatch is transferred into the Payment Method field of the invoice line. Each line with a Payment Plan Code is divided according to the payment plan, and included in the Debit Tracking system. If a Payment Plan is applied to the line, the General Payment Plan does not affect the line. The General Payment Plan is applied to the empty lines in the slip or invoice.

Purchase Employee Code: Indicates the purchasing employee of the transaction.

Additional Tax Exemption Code: This code field is used to track the reason for exemption in e-Invoice and e-Archive invoices with Special Consumption Tax.
When Additional Tax Code is specified in material definition card, which is selected in transaction line of e-Invoice and e-Archive invoices of "Exception" type, and additional tax amount is "0" in invoice line, it is mandatory to specify Additional Tax Exemption Code field.
If there is a line in material class details for which it is mandatory to specify additional tax exemption code, then additional tax code must be entered in material class line.
If any of the material set components requires additional tax exemption, then additional tax exemption code must be entered in material set line.

Additional Tax Exemption Reason: Exemption reason field is used to track the reason for exemption in e-Invoice and e-Archive invoices with Special Consumption Tax.
When Additional Tax Code is specified in material definition card, which is selected in transaction line of e-Invoice and e-Archive invoices of "Exception" type, and additional tax amount is "0" in invoice line, it is mandatory to specify Additional Tax Exemption Reason field.

Description: The description of the transaction in the line. An alphanumeric field of 30 characters long.

Price Code: The price code of the material, service or material set processed on the line. The material/service prices list is accessed, and a selection is made.

Warehouse: Indicates the warehouse of the transaction in the line.

Related Organizational Unit: Indicates the related unit if the transaction on the line belongs to another unit than the one specified on the slip bottom. The defined organizational units are listed, and a selection is made.

Foreign Trade Type: It is located in Service Purchase Invoice type of Purchase Invoices. It has the Import and Export options. The list accessed through the Import/Export File Name field will change by the selection.

Import / Export File Code: It is located in the Service Purchase Invoice type of Purchase Invoices. If Import is selected in the Foreign Trade Type field, the "Import Files" list is accessed; if Export is selected, the "Export Files" list is accessed. This field is used to associate the service with the import/export. Associating the service with Export has no effect on cost calculations. The cost calculation of the export expense distribution is calculated through the input slips (Cost Distribution Slip).

Contract Number: The number of the contract related to the transaction on the line.

Dispatch Number: The dispatch number of the related invoice.

Deduction Numerator / Deduction Denominator: The required deduction rate which will apply for the invoice transaction when a material/service with deduction info is selected in invoice line. Deduction rate default value is transferred from the material card selected in line, and it can be changed if required. If there no deduction numerator or denominator info in invoice line, the rates specified in the Other tab of the slip will apply.

Distribution Type: This field, which is active in the service lines, has Daily and Equity Pay options.

Distribution Start Date: The information on the date on which the distribution period begins is specified in this field. The Distribution Start Date can be a date before or after the invoice date. It is a field that is active only in service lines.

Distribution End Date: The distribution end date is specified in this field. If the "Daily" option is selected, the information is entered here. The invoice will not be recorded in the daily value without entering the end date if the Distribution Start Date is specified. When the Distribution Type is "Equity Pay", the Distribution End Date is calculated automatically by the Distribution Time (Month) and as to be ended 1 day before the Distribution Start Date.

Delivery Time (Month): This fields is used to specify for how many months the service payment will be reflected to the monthly expenses and incomes after the invoice date or the distribution start date, if it is specified. It is only activated in service lines. If the distribution method is selected as Equity Pay, it is activated. The service line in the G/L slip of the invoice is calculated by the number of months of income/expense distribution. It is distributed to the Expense/Incomes for Future Months and Expense/Incomes for Future Years lines.

Distribution Duration (Month): This field is used to determine for how long the service payment will be reflected on the monthly expenses and incomes as of the invoice date. This field is active only in service lines. It is calculated by the number of income/expense distribution months on service line of the G/L slip that is related to the invoice. It is distributed to the Incomes / Expenses for Future Months and Incomes / Expenses for Future Years lines. 

Deduction Code: The invoice is not saved without entering Deduction Code if there are lines with deduction in the e-Invoice/e-Archive/e-Archive (Online Sales) invoices.

Stoppage Rate: This field is only available in the Service Purchased Invoice lines. The stoppage rate information on the Other tab of the invoice also updates the line.

Stoppage Amount: The stoppage rate is calculated on the amount excluding VAT in the Total field in the Totals section.

Stoppage Code: Used to enter the information when the stoppage rate is available. When the stoppage code is selected, the information of the slip lines is also updated. If the stoppage rate is entered in the e-Invoice/e-Archive invoice, it is necessary to select the stoppage code.

Stoppage Reason: Used to enter the information when the stoppage rate is available. When the stoppage reason is selected, the information of the slip lines is also updated. If the stoppage rate is entered in the e-Invoice/e-Archive invoice, it is necessary to select the stoppage reason.

Apply Non-deductible Expenses: This checkbox is used for the transport vehicle expenses by the invoice line according to the non-deductible expense rate. It can be checked in the service lines with the transport vehicle expense.