Payment/collection transactions can be generated for the selected record on sales and purchase invoices lists. To do so, the "Generate Payments (Collections)" option of the right click menu is used on purchase and sales invoices lists.
The Generate Payments or Generate Collections window opens, containing the following information.
- Invoice Number and Type
- Date and Time
- Division and Department
Payment transactions generated according to the payment plan applied to the transaction on the invoice line or to the slip bottom are listed on lines.
Transactions to be closed with a payment or collection are selected by checking the box on the related line.
The payment transaction which will close the amount is selected from the payment/collection selection field located at the bottom of the window. The field contains the following information.
- Direct (AR/AP) Payment/Collection
- Bank Transaction
- Payment-Collection by Check
- Payment-Collection by P. Note
- Safe Deposit Cash Payment-Collection
Once you select payment transaction type, click New icon. Then save payment information over the slip or safe deposit transaction complying with the selected transaction.
If the Payment/Collection transaction will be partially closed, the amount to be paid is recorded on the new amount window accessed by Divide icon.