Updating purchase orders with new materials involves changing materials ordered with different materials in situations where such materials are not in sale for a period. This change transaction is performed using the Update Purchase Orders with New Materials option located under the Operations menu of the Purchasing Management module. The following filter options are used to specify the new materials to replace the old materials:

Filter

Value

Previous Material Code

Group / Range

Previous Variant Code

Group / Range

New Material Code

Group / Range

New Variant Code

Group / Range

New Unit

Group / Range

Unit Coefficient

Value entry

Will be Treated as Reference Material

Yes / No

Order Transaction Status

Draft / Confirmed / Approved

Date

Start / End

Slip No.

Group / Range

Auxiliary Code

Group / Range

Authorization Code

Group / Range

Document No.

Group / Range

AR/AP Code

Group / Range

AR/AP Title

Group / Range

Organizational Unit

Group / Range

Department

Defined departments

Warehouse

Defined warehouses

Customer Order Number

Group / Range

District

Districts

Town

Towns

City

Cities

Country

Countries


Previous Material Code is the code of the material, which will not be sold for a certain period and will be replaced with a new material.
Previous Variant Code is the code of the set material variant, which will not be sold for a certain period and will be replaced with a new material variant. Variant selection can be made if luxury, variable material or variable set is selected on the material code field.
New Material Code is the code of the material, which will replace the old material that will not be sold for a certain period.
New Material Variant is the code of the material variant which will replace the old material variant that will not be sold for a certain period. Variant selection can be made if luxury, variable material or variable set is selected on the material code field.
New Unit is the unit of the new material.
The Unit Coefficient indicates the factor with which the numeric data entry is made. The quantity defined in the order is converted to main unit, multiplied with the "unit factor" defined on the "update new material" filter, converted to the main unit of the new material, and then the new unit is displayed on the unit field and the calculated value is transferred into the quantity column through conversion to the unit defined on filters.
Will be Treated as Reference Material: When Yes is selected, old material and variant information is added to the references of the new material.
Order Status is the option specifying which orders will be updated.
Date indicates the date range in which the update with new materials will be performed.
Slip Number is the recorded slip number of the purchase order.
Aux. Code is the recorded auxiliary code of the purchase order.
Auth. Code is the recorded authorization code of the purchase order.
Document Number is the recorded document number of the purchase order.
AR/AP Code and Title are the code and title of the AR/AP giving the order.