The following information is recorded on the customer and company P. Note record window:


Portfolio No: The tracking number of the P. Note. Alphanumeric characters can be used to enter the employee number. Checks are sorted by their numbers. The Portfolio Number field is mandatory.
Due Date: The due date of the P. Note. The due date field is mandatory.
Serial No: The serial number of the P. Note.
Aux. Code: A code field of 10 characters used to group P. Notes. The Aux. Code is used to classify P. Notes by company specific criteria.
Authorization Code: Used to define detailed authorizations. The string is 10 characters long. Records are encrypted according to the information provided on the Auth. Code field so that only the users who log in with the specified authorization code can access and process the records.
Salesperson Code: The relevant salesperson who allocates the check / p. note.
Nonnegotiable: Used to prevent customer checks from being endorsed. When the box next to this option is checked, the check list accessed through the checks issued to customers slip lines does not contain customer checks marked as "can not be endorsed".
Details
The fields under this heading are used to enter detailed P. Note information.
Issue Date: The date issued of the P. Note.
Debtor: The name of the person who issued the P. Note.
Place of Payment: The name of the city where the P. Note will be paid.
Guarantor: The guarantor of the P. Note.
Correspondent Branch: The correspondent branch information. If the bank that issues the P. Note does not have a branch in the company location, transactions are performed with another bank. This field is used to record the name of this bank or branch.
Amount: The field used to record the P. Note amount. This field is mandatory.
Amount (RC): The amount of the P. Note in reporting currency. The amount is either entered directly or the exchange rate for the desired date is selected from the daily exchange rates list.
Amount (TC): The field used to record P. Note transaction currency. The transaction currency and amount are recorded on the related fields.
Organizational Unit: Indicates the organizational unit of the company to which the P. Note is related. The recorded unit definitions are listed and the related definition is selected. This field is mandatory.