Today, the number of sales on installments performed on advance payment campaigns is increasing. In such campaigns, the payments start before the delivery of the goods, and the installments are paid using bank cards or other payment tools preferred by the customer.
In the LOGO application, the payment transactions of sales orders are generated when the slip is recorded. Advance payment campaigns are automated thanks to this feature. Orders (prepayment) are transferred into the invoice with the payment info and transactions during the delivery stage.
Generating the payment transactions starting from the moment of order receipt allows the payment methods and tools to be tracked and reported. Linking payment plans to orders, and generating the payment transactions in accordance with this plan provide an important feature allowing the advance payment campaigns and installment sales to be automated.
Default of the Sales Order Slips For Payment Transactions
In order to link a payment plan to Sales Order Slips, and to generate the payment transactions, the order slip must be recorded with Prepayment type. The Payment Transactions default for order slips is specified using the Sales and Distribution Parameters located in the Definitions menu of the Administration. The selection made here is transferred as default to the Purchase Order Slips.
The Payment Type on Order parameter line located in the Sales and Distribution Parameters contains the following options:
- Prepayment
- Without Prepayment
When Prepayment is selected, the Payments option of the Sales Order Slip appears as checked, and the payment transactions are generated when the order slip is recorded. The payment transactions generated according to the payment plan can be tracked by selecting Partial or Average option in the payment transactions located in the right mouse button menu of the Order Slip. Payment information can be changed if necessary.
Payment Transactions in the Sales Order Slips
The Payment Transactions window lists the payment transactions for the slip bottom or the transaction in the slip line with the Date, Amount and Payment Type information. The payment transactions are generated according to the order slip bottom or the payment plan selected for the material in the line. The payment plan belonging to the order slip bottom is the payment plan recorded in the AR/AP of the order. The payment plan applied to slip lines is the payment plan specified in the material for the transaction in the line.
Order Transfer (Slips) and Order Transfer (Transactions) options located in the right mouse button menu of the dispatch or invoice line are used to transfer the orders (prepayment) to dispatches and invoices.
Order Transfer(Slips)
When Order Transfer (Slips) is selected, the transfer is performed through the order slips. The orders are transferred into the invoice or dispatch depending on the payment type. Orders (prepayment/without prepayment) can not be transferred into the same dispatch or invoice.
Prepayment option must be selected in the payment type field in order to transfer the orders (prepayment).
Order Transfer(Transactions)
When Order Transfer (transactions) is selected, the transfer is performed through the order transactions. The transactions to be listed are specified in the filter lines. The Payment Type filter of the transfer filter options is used to transfer orders (prepayment). The payable order transactions are listed by selecting Prepayment in the Payment Type field, and the orders to be transferred are selected.
- When orders (prepayment) are transferred into the dispatch and invoice, the payment transactions generated for the order are also transferred, and these transactions can not be changed on the invoice.
- The quantity and unit price information of the orders transferred into the dispatch or invoice can not be changed.
- When order (prepayment) is transferred into the invoice, the unit price is not updated.
Order Payment Transactions
The payment transactions of the order slip can also be accessed through the Order Slips list. To do so, Payment Operations option located in the right mouse button menu of the order (prepayment) is used. The payment transactions option is available only in the right mouse button menu of order (prepayment) slips.
For sales order slips recorded in prepayment, the transactions generated according to the payment plan are also displayed in the debt tracking window, and the closing operations can be performed.