Usage termination involves the return of an asset allocated to an organizational unit, employee, AR/AP, warehouse or asset part, terminating its current use and making it available for other units. Usage Termination is performed by warehouse input if the allocated asset is a material, otherwise by changing the status to "free" for immovable assets. For example, an asset that is related to a material record can be sent to warehouse for scrapping or sales. While it renders this asset as unavailable, the asset will regain its stock attribute and inventory totals are increased.
Usage termination information is recorded by selecting Usage Termination as the asset transaction type. You enter the following information.
Slip Number: The usage termination slip number. The Slip Number field is mandatory.
Date: The slip date. System date is shown by default. It can be changed if necessary.
Time: The record time of the slip.
Aux. Code: A secondary coding field used to group usage termination transactions. The string is 10 characters long. Alphanumeric characters can be used for coding. The code allows the user to classify the slips by company specific criteria.
Authorization Code: Used to define detailed authorizations. Each user may be authorized to use different records depending on job definitions. This field is 10 characters long, and alphanumeric characters can be used to define the code.
Document Number: The usage termination slip document number.
Relevant Employee: The employee information related to the transaction is recorded in this section.
The existing employees are listed in the Registry Number field and you select the relevant employee.
The slip lines are used to record usage termination transactions.
Type: The type of the asset of which usage will be terminated. The options are:
- Asset
- Asset part
- Longevity Asset
- Function Augmenter Asset
Asset: This option is selected if the fixed asset which will be terminated is an Asset.
Asset Part: This option is selected if the fixed asset which will be terminated is an Asset Part.
Longevity Asset: This option is selected if it is required to terminate the relevant asset's association with longevity expenses, and the relation is broken.
Function Augmenter Asset: This option is selected if it is required to terminate the relevant asset's association with function and utility augmenter expenses, and the relation is broken.
Asset Category: The category of the terminated asset.
Type: When the Type of the asset is specified as Asset Type, this field will become active to list and select the relevant asset part type.
Asset Code: The code of the terminated asset. Assets of which the current allocation location is not "Free" are listed depending on your selection in the Category field, and the related asset is selected.
Asset Description: The description of the terminated asset. The description is transferred into this field when the asset code is entered. You can also select the asset in this field.
Quantity: The field used to enter the quantity for the assets in Other Asset category. Quantity will be 1 by default for the assets of asset categories apart from the Other Asset type.
Unit: The main unit of the related other asset is displayed by default; however, you can also select other units. Material's unit is shown in the field for the assets of asset categories apart from the Other Asset type.
Lot/Serial Number: Lot / serial number of the asset.
Current Allocation Location Information
Current Allocation Location information is transferred to the corresponding fields after selecting the asset. Therefore, you cannot edit the information shown in these fields.
Type: Allocation location type is shown in the field after you designate the asset. Type options are Asset, Asset Part, Org. Unit, Employee, AR/AP and Free and it cannot be changed.
Category: If the allocation location type is Asset or Asset Type, the category of the relevant asset is shown in this field. It cannot be changed.
Code: The allocation location code of the asset is shown by default. It cannot be changed.
Description: The allocation location description of the asset is shown by default. It cannot be changed.
Location Code / Description: The location and location description of the assets of Transport Vehicle or Equipment type. When the asset is selected, default value is shown and it cannot be changed.
Target Allocation Location Information
Type: The target allocation location type of the asset. If the current allocation location type is "Warehouse", the target allocation location type can be "Warehouse". If the current allocation location is "Warehouse/Asset/Asset Part/Org. Unit / Employee/ AR/AP", the target allocation location can be "Warehouse/Free".
Category: This field displays the category of the related asset if the allocation location type is "Asset" or "Asset part", and it cannot be changed.
Code: The related records are listed depending on your selection in the Type field and you select the related record. You can select from the warehouses if the type is designated "Warehouse".
Description: The field used to record the description of the transaction in line.
Location Code and Description: The location code and description of the asset. This value is displayed by default and cannot be changed.
Auxiliary Code: Auxiliary code of the transaction. It is used to group and report termination transactions easily.
Description: The field used to record the description of the transaction in line.
Salvage: If the asset which is terminated is a material-related asset, and it will be sent back to the warehouse for the purpose of discarding, Salvage option is checked.
Asset: If the asset which is terminated will be sent back to the secondhand warehouse and depreciation will still be allocated to this asset, Asset option is checked.