e-Dispatch: This is the field that specifies whether the sales dispatch is an e-Dispatch. If the AR/AP and the unit selected in the AR/AP field and in the Organizational Unit field are the users of the e-Dispatch, the e-Dispatch box is checked in the e-Service Details tab.
Virtual e-Dispatch: The dispatches are sent as the virtual e-Dispatch in the sent e-Dispatches if the organizational unit is e-Dispatch user and the AR/AP is not an e-Dispatch user. The Virtual e-Dispatch checkbox will be automatically checked in the e-Service Details tab of the dispatch.
Printed-to-Electronic: This field is used to specify that the e-Dispatch, which cannot be issued due to technical reasons, is sent as printed. An AR/AP that is an e-Dispatch user is selected for the dispatch and the "Printed-to-Electronic" field is displayed to enter information. The "Printed-to-Electronic" field is only available in the "Sent e-Dispatch" type of dispatches. It can be used for e-Dispatch and Virtual e-Dispatch. The number and date of the printed dispatch required for "Printed e-Dispatch" are retrieved from the "Document Date" and "Document No" fields on the dispatch.
When the "Printed-to-Electronic" field is checked, there should be a longer time than 1 workday between "Document Date" and "Dispatch Date"; otherwise, a warning message will be given.
The mandatory fields for printed e-Dispatches are as follows:
- Document No
- Document Date
- Driver Name / Surname / TR ID No
- Plate No
- Shipment Date
- Shipment Time
Scenario: How to use e-Dispatch application is specified by selecting Base Dispatch under Scenario Title.
e-Archive: This checkbox determines whether the sales dispatch is an e-Archive dispatch. A dispatch that is not an e-invoice is checked as e-Archive automatically.
Online Sales Invoice: This checkbox is used to indicate that e-archive dispatches are generated through online sales operation. If the organization unit is not an e-Archive User and the invoice AR/AP is not an e-Invoice User, e-Archive option is checked automatically.
e-Archive Document Detail
e-Archive information is entered with e-Archive Document Detail option located in F9 - right click menu of dispatch (retail sales, wholesale, consignment dispatch) of which billing type is e-Archive. Company and AR/AP, which is selected in the slip, should be e-Archive user.
Sending method, which is specified in e-Archive user AR/AP records, is transferred into the field by default. However, you can change it if needed.
Some of the fields in this window are mandatory. For instance, if you leave Sending Method field as "Unspecified", system assumes that e-Archive information is not saved, meaning that dispatch cannot be saved.
If you bill a dispatch that has e-Archive Document Detail by using Bill option, system transfers e-Archive document details into invoice as well. If you make any changes on document details over the invoice, your changes are also reflected to the dispatch.
"e-Archive Document Detail" of the first dispatch (depending on their sequence) is transferred to "e-Archive Document Detail" of the invoice that is generated by Batch Billing operation. e-Dispatch Information e-Dispatch information is in the dispatches specified as "e-Dispatch" by selecting AR/AP as e-Dispatch user. The vehicle and driver used in the transportation is entered in this field. It includes Name, Surname, TR ID Number, Plate No and Trailer No fields. It is not mandatory to enter information.
When a change is made in the date of the e-Dispatch type of dispatch, it is compared with the Transition Date field value located on the AR/AP Definition card. If the Transition Date is later than the Dispatch Date, the dispatch will not be an e-Dispatch and it will be treated as a hard copy, if it is earlier, it will be treated as an e-Dispatch.
Seller Info
Chain Delivery: This fıeld is checked when the AR/AP that delivers the materials and the AR/AP that sells the products are different. If the delivery chain is checked, it means that the dispatch is issued by the AR/AP that deliver the materials and the seller is a different AR/AP.
Original Seller: This field is used to specify the AR/AP selling the materials. The AR/AP selected in this fıeld is different from the AR/AP selected in the AR/AP heading info and it delivers the materials. Shortly, the AR/AP in the dispatch heading info is the seller, and the AR/AP selected in this fıeld is the AR/AP that delivers the materials.
Tax Number/ TR ID Number: The “Tax Number/ TR ID No” value of the AR/AP selected in the Original Seller fıeld is automatically displayed in this fıeld.
Totals
The total and exchange rate information of dispatch totals in reporting and transaction currency is entered through the Totals section.
The Totals section consists of the following fields:
- Reporting Currency
- Transaction Type
- Code Entry
Reporting Currency: This option is used to record the total and exchange rate information of the slip totals in reporting currency. The amount calculated processing the value read from the Daily Exchange Rates table and the slip total is automatically inserted into the Total field. If a different exchange rate will be applied to the transaction, the reporting currency exchange rate can be changed.
Transaction Currency This field is used to record dispatch transaction currency information. The transaction currency is entered on the type field or selected from the currency types list. Transaction currency total amount information calculated by processing the exchange rate for the local currency on the daily exchange rate table and the invoice total amount is displayed automatically. If the transaction will be recorded with a different currency, a new currency value is entered or selected from the Daily Exchange Rates table.
Code Entry: The Code Entry field is used if the transactions processed on the slip lines will be recorded with a barcode reader. The Quantity field is used to specify the number of materials to be entered. The Barcode field is used to enter the barcode of the material to be ordered.
Barcode Info
The application supports the use of barcode in material input and output transactions. If barcode info is being used, material code will not be necessary. Material selection is made by the barcode reader.
If information of the relevant materials processed on slip lines will be recorded by barcode reader, Barcode option located under the Code Entry tab is used.
After the quantity is specified and the barcode is read, the code and description of the relevant material are transferred to the Code and Description fields. The quantity changes after each barcode entry for the same material.
Customer/Supplier Code Entry
Materials processed on the slip/invoice lines can also be selected by the Customer or Supplier code. By using this code in slip/invoice lines, users can easily access to the relevant material record. The material's customer/supplier code is entered by using the Customers/Suppliers option in the Attached Records menu of Materials browser.
In order to save transaction using Customer/Supplier Code in sales slips and invoices, you can use Customer / Supplier Code option located under the Code Entry tab. The quantity field is used to specify the transaction quantity, and the code field is used to enter the Customer/Supplier code. The code and description of the relevant material are transferred to the slip lines.
Vendor Code
Materials, which are processed in line, can be selected using Vendor Code. User can easily access to the relevant material definition by using this vendor code in slip/invoice lines. Material's vendor code is entered using Vendor Code option located in General Info tab of Material definition card.
In order to save transaction using Vendor Code in Sales slip and invoices, you can use Vendor Code option located under the Code Entry tab. The code, description of the material having this Vendor Code is transferred to the slip/invoice lines.