Distribution Slips are used to track expenses made for imported materials, and to distribute these expenses to the whole or part of the materials. "New" option on the Distribution Slips list is used to record a new distribution slip.
Distribution slip information is recorded on the following sections:
- Header Info
- Expenses to Be Distributed
- Materials
Service cards with Import expense fields checked are used for expense definitions. These service cards must be selected for the service purchase invoice, and the import file code to be linked to the expense should be selected on the line. Furthermore, the Distribution method should be defined on each expense line. Distribution type can be general or by warehouse.
Distribution slips consist of two panes:
The first pane contains the service purchase invoices used to enter the expenses for the import operation slip, and the second pane contains the materials on the import operation slip to which the expenses will be distributed (depending on the last status with the movement slip).
The services field of the distribution slip is used to make distributions through services applied to the warehouse of the distribution slips and service purchase invoice lines applied to slip bottom.
The real cost of the material transferred to the warehouse with the distribution slip is determined by adding expenses to the input cost.
Slip Header Info
Slip Number: The tracking number of the slip. Alphanumeric characters can be used to enter the employee number. The slips are sorted by their numbers. The Slip Number field is mandatory.
Slip Date: The date of transaction. The Slip date field is mandatory.
Hour: Indicates the time in which the transaction is recorded.
Document Number: The number of the transaction document. An alphanumeric field of 8 characters long. Documents from different companies may have the same number. Slips are not sorted by document number. Therefore, more than one slip may have the same document number.
Import File Code: This field is used to enter the code of the import file linked to the expenses and material distribution. The recorded import operation slips are listed by clicking on "..." icon, and the related slip is selected.
Import File Name: This field is used to enter the name of the import file linked to the expenses and material distribution. Recorded import operation slips can also be listed and selected on this field.
Import File Order No: The order number of the import file to be used for expense and material distribution.
Transaction Order: The field used to specify the place of the transaction on the import file.
Division: A physical location that is connected to the headquarters of a company or organization, and that independently manages its own commercial transactions. This field is used to associate the purchasing transactions or purchase orders with one of the defined Divisions of the company.
Department: Activities or activity groups within an organization, which are independent from each other in terms of organization and accounting. This field is used to associate the transaction with one of the defined departments of the company.
Plant: This field is used to associate the transaction with one of the defined plants of the company.
Warehouse: The locations that are used to store the company's goods or used for other purposes (such as scrap or production) are called Warehouses. Warehouses are specified in connection with the Company or Division definitions. This field is used to specify the warehouse of the slip or invoice.
Warehouse can be entered either for the slip bottom or for the transaction on the line. In this way, transactions of the same AR/AP with different warehouses can be recorded on a single slip. To do so, "Yes" option must be checked on Change the Slip Lines Warehouse Info line of the Sales and Distribution Parameters. By doing so, the warehouse information of the material on the line can be recorded on the Warehouse field.
The Material Management Parameters are used to specify whether or not Division, Warehouse and Plant control will be performed during transactions. If the Division/Plant/Warehouse check is performed, the relevant Warehouse code is displayed on the warehouse field when the Division and plant is specified. If the Division works with multiple warehouses, the relevant warehouse is selected on the Warehouse field. If the check is not performed, all defined warehouses are listed and a selection is made.
Aux. Code: A secondary code field used to classify slips. Contains 10 characters. The Aux. Code is used to classify slips by company specific criteria. The user can use this field to record any necessary information that is not included in the slip.
Authorization Code: Used to define detailed authorizations. The string is 10 characters long. Each user may be authorized to use different records depending on job definitions. A planning process must be performed for detailed authorization definitions. First, slips to be accessed or processed by each user or user group should be specified. Then, separate authorization codes are assigned to slip groups accessible by each authorization group. Slip based encryption can be performed by authorization code. In this way, only the users who log in with the specified authorization code can access and process the slips.