AR/AP slips consist of three sections:
- The upper section of the slip contain general slip information such as slip number, slip date, department, division, aux. code, auth. code and project code.
- The slip lines at the middle section are used to record AR/AP code, title, debit and credit amounts of the AR/AP, and the transaction aux. code information.
- The slip totals section located at the bottom of the window displays the totals of the recorded AR/AP transactions. The currency type be used in the slip bottom and lines is recorded along with the slip description.
The fields and functions of the AR/AP Slip window are:
Slip No: The tracking number of the transaction. This is a 16-character alphanumeric field. The Slip Number field is mandatory. Slips are sorted by their numbers.
Date: The date of the transaction.
Arrangement Date: The arrangement date of the slip. This field is displayed only in Issued / Received Tradesman Invoice and Exchange Rate Difference Slips. The arrangement date info is used for BA and BS Forms. This date is taken into consideration when the user selects "According to Form Arrangement Date" option at BA and BS Forms data import filter line.
Aux. Code: A second code field used to classify transactions. Contains 10 characters. The Aux. Code is used to classify AR/AP slips by company specific criteria. This field can also be used to record any necessary information that is not included in the slip.
Authorization Code: Used to define authorizations for each record. The string is 10 characters long. Each user may be authorized to use different records depending on the job definitions. Planning must be the first step in order to define authorizations by record. First, records to be accessed by each user or user group should be specified. Then, separate authorization codes are assigned to records accessible by each authorization group.
Project Code: The project code of the slip. Defined projects are listed, and the appropriate definition is selected.
Attention: Project information can be entered for all administration transactions in LOGO. Report generation and GL integration transactions can be performed by project. Transactions recorded with GL accounts can be associated to more than one overhead pool. For instance, batch purchases may fulfill the needs of different departments within the company. In such cases, the distribution method for overhead pools is recorded along with project definitions. Project definitions are made using the Projects option located in the main records menu of the General Ledger section.
Division: A physical location that is connected to the headquarters of a company or organization, and that manages its own commercial transactions independently. This field is used to associate the AR/AP transaction with one of the defined divisions of the company.
Department: Activities or activity groups within an organization which are independent from each other in terms of organization and accounting. This field is used to associate the AR/AP transaction with one of the defined departments of the company.
AR/AP Code / Title: The AR/AP code and title of the transaction.
Trading Group: Indicates the trading group of the transaction on the line. Defined groups are listed, and a selection is made.
Carrying Over Operation Date: This field takes place only at opening slips, which entered directly or generated automatically as a result of carrying over. It specifies the carrying over operation date. This date is used in reports about payment transactions. Previous periods' operation dates are tracked in that way at payment transactions window.
Description: The description of the transaction recorded on the line. This field can contain up to 50 alphanumeric characters.
F. Currency: Indicates the currency type to be applied when the transaction is recorded with a currency different than the local currency.
Debit / Credit: Indicates the transaction amounts.
Cash (Discounted): The discounted payment amount is transferred into this field when the transaction is connected to discounted payment transactions.
Debit in F. Currency / Credit in F. Currency: Indicates the amount of debit or credit in foreign currency when the transaction is recorded with a currency different than the local currency.
Payment Plan: This field is present in Debit Notes, Credit Notes, Remittance Slips, Opening Vouchers, Purchase Due Date Diff. Invoices and Sales Due Date Diff. Invoices. The payment plan code specified on the AR/AP is transferred into the field as default.
If a different payment, due date option or rate will be applied for the AR/AP, the appropriate payment plan can be selected on the payment/collection plans window accessed by clicking on "..." icon. The due date difference interest rate specified in this way is applied only to the transaction in line.
Transaction Aux. Code: Used to group slip lines, and to display the totals of the grouped information. This field can be used to record any necessary information that is not included in the application but required to be added to the slip line.
The transaction aux. code on the line is different from the aux. code located at the top of the slip. The Aux. Code specified on the top of the slip is related to the slip bottom, while the transaction aux. code is used to group transactions. Reports are filtered by transaction aux. code.
Receipt No: The receipt number of the transaction. When more than one document is recorded in the same slip, the receipt number of each transaction is recorded on the relevant line.
Project Code: The project code of the line. Defined projects are listed, and the appropriate definition is selected.
Will Affect Collateral Risk: This option is marked if the AR/AP transaction will affect the collateral risk of AR/AP.
Will Affect Risk: Used to determine if the transaction in line will affect the AR/AP risk totals or not. Default option is transferred into this field if specified on the Finance Parameters option located in the Definitions menu of the Administration section of the LOGO application, and can be changed if necessary.
Group Company Transaction: Used to indicate if the transaction in the line is a group company transaction or not, in case of using the consolidation feature. If AR/AP which is selected in slip or invoice is related to a group company, this field is checked automatically.
Description: The field used to record the description of the slip bottom.
Currency Type: Indicates the currency type to be used to record the slip bottom and line transaction amounts. The currency type to be used in the slip bottom and lines is specified on this field.
The fields on the lower right of the slip display the slip totals in the selected currency. Data cannot be entered directly or changed on these fields. Totals are calculated as a result of the transaction on the lines, and transferred into related fields.