The AR/AP Slips option is used to record cash payment, cash collection, AR/AP remittance slips, debit and credit notes, and due date difference invoices issued and received for accounts receivable/payable.
The AR/AP slips option is located in the Transactions menu of the Finance section. AR/AP transactions are recorded by selecting the slip type. The buttons located at the bottom of the page, and the options of the right mouse button menu are used for AR/AP slip transactions. The functions of these options are:
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New |
Used to generate a new slip. |
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Update |
Used to modify slip information. |
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Delete |
Used to delete the AR/AP slip. |
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View |
Used to view the slip information without making changes. |
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Find |
Used to find slips that match the required number or date in the AR/AP Slips window sorted by number or date. Once the process is started by entering the number or date, the cursor will point to the first record matching such number or date. |
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Cancel/Undo |
Used to cancel or undo the transaction posted to G/L if the accounting uses a double check system. |
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Copy |
Used to create a new record by copying the information of the selected slip. Provides ease of use by allowing fast data entry. |
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Record Information |
Indicates the users who performed the entry and update transactions of the selected record and the time of these transactions. |
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Database Extensions |
Used for user-defined forms. |
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Multiple Delete |
Used to delete selected slips in batch. |
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G/L Codes |
Used to specify and apply the G/L codes to be used to track the transaction posted to G/L. |
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Post to G/L |
Used to post the selected transaction to G/L. |
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Post to G/L in Batch |
Used to post the AR/AP slips to G/L in batch. |
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Debt Tracking |
Used to display the Debt Tracking window, and to perform the closing transactions. |
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Credit Card Slip Collection |
Used to record collection information of Credit Card slips. |
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Used to print the selected AR/AP slip. |
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Batch Printing |
Used to print the AR/AP slips in batch. |
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Filter |
Used to display the AR/AP Slips window with records matching the requested characteristics. |
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Number of Records |
Displays AR/AP slips by slip type, and with total numbers. |
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Refresh |
Used to display the current status of the AR/AP Slips window. |
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Back to Defaults |
Used to display the active window with the standard dimensions defined in the application. |
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Related Bank Slips |
It is used to list the relevant slips collected over the credit card slip. When the relevant option is used, bank slips window opens, and the collected operations are listed by date, debit, credit and similar information. This option is located only in the F9/right mouse button menu of the credit card slip, credit card return slip, company credit card slip and company credit card return slip. |
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Related G/L Slip |
Used to access the related G/L slip if the accounting uses a double check system. |
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Workflow History |
Used to list the tasks that are defined and completed in the Workflow Management Module for AR/AP slips. |
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Lock |
Used for record based approval. |
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Multiple Lock |
Used to approve selected records collectively. |
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Unlock |
Used to cancel record based approval. |
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Multiple Unlock |
Used to cancel record approvals collectively for the selected records. |
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Create Shortcut |
Used to create shortcuts of the records. |
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Send Shortcut |
Used to send the created shortcuts to related users. |
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Deleted Records |
Used to list deleted records and rerecord if necessary in the event of using record revision history feature. The deleted records are listed with user and deleting time info. |
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Modification History |
Used to list the updated records with user, record description and modification time info in the event of using record revision history feature. |