Transactions performed in all sections of the LOGO application are finalized after a specific date. In this way, transactions cannot be performed on or before this date, and data security is maintained. Approval can be used for slips recorded in every section of the application separately or in batch.
Approval and Batch Approval options located in the Operations menu of the Administration section is used for approval transactions.
When batch approval option is selected, a new window is opened listing the records to be approved that contain all the transactions recorded at program side. The records to be approved are transferred to Selected Ones field by using "Add" option. If all records will be approved, "Add All" option is used.
The approval date is specified on the New Approval Date field of the Approval window
Approval transactions are performed separately or in batch for each transaction performed in application sections and for each division defined in the program. In order to perform approval transaction based on division(s), after selecting the division(s) that the approval will be done for, the approval date is specified and "Save" button is clicked to complete approval.
For the slips that not contain division info (as Inward Processing License, Work Orders, Cost Distribution Slips, Budget) and for Posting to G/L Inflation Difference, Batch Numbering of Journal Items, Renumbering Slips transactions, the central (main) division's approval date is considered.
When the approval transaction is performed for the first time, the Approval Date fields are displayed blank. When approval dates are recorded, a warning message is displayed indicating that transactions cannot be performed before or at the given date. The approval transaction ends by clicking on "Ok" button. In this way, transactions before the given date are considered finalized, and cannot be updated or cancelled.
When a date before the Prior Approval Date is attempted to be given for an approval transaction, the application displays "Cannot approve before a prior approval date!" Warning message, and the approval transaction cannot be performed.