Transactions performed in all sections of the LOGO application are finalized after a specific date. In this way, transactions cannot be performed on or before this date, and data security is maintained. Approval can be used for slips recorded in every section of the application. Approval option located in the Operations menu of the Administration section is used for approval transactions.
The slip or transaction type to be approved is selected from the list.
Approval transactions are performed separately for each transaction performed in application sections and for each division defined in the program. In order to perform approval transaction based on division(s), after selecting the division(s) that the approval will be done for the approval date is specified in approval window.
For the slips that do not contain division info (as Inward Processing License, Work Orders, Cost Distribution Slips, Budget) and for Posting to G/L Inflation Difference, Batch Numbering of Journal Items, Renumbering Slips transactions, the central (main) division's approval date is considered.
In production order's approval instead, the division of the plant, which the production order belongs to, is considered for approval.
The approval date is specified on the New Approval Date field of the Approval window. When the approval transaction is performed for the first time, the Approval Date fields are displayed blank.
When new approval dates are recorded, a warning message is displayed indicating that transactions cannot be performed before or at the given date. The approval transaction ends by clicking on "Ok" button. In this way, transactions before the given date are considered finalized, and cannot be updated or cancelled.
When a date before the Prior Approval Date is attempted to be given for an approval transaction, the application displays "Cannot approve before a prior approval date!" Warning message and the approval transaction cannot be performed.
When Purchase Receipts and Sales Dispatches are transferred into approved invoices, the transaction is performed after the specified approval date. When dispatches/receipts or orders are transferred into Purchase Invoices and Sales Invoices, the approval dates specified for the related dispatches/receipts and slips are processed.
The approval date specified for AR/AP transactions is processed for AR/AP transactions performed through the safe deposit.