The purchased materials are written to separate lines in the Purchase Invoice. The invoices of service purchased can be recorded using Service Purchased Invoice option, or using the Purchase Invoice option after selecting Service as the Type. The information of the purchase invoice is recorded using the Invoice and Details tabs. The fields and functions of the tabs are:
The upper fields of the Invoice tab are used to record general information applied to all the lines in the invoice, such as Date, Invoice No., AR/AP Code, Warehouse, Division, Department, Aux. Code and Authorization Code.
The material and service information is also entered into the invoice lines. The line transactions are recorded by specifying the Type. The information of the sold material or service is specified in the Code and Description fields. The materials and services are listed in both fields, and a record is selected. The Quantity, Unit and Unit Price fields are used to specify the quantity, purchase unit and unit price of the material or service sold. In this way, the column amount is automatically calculated and transferred into the Amount field.
If a discount is applied as standard for the material or service sold, the discount rate is specified on the % field. If a discount rate is specified on the material, this value is transferred as default to the % field. The VAT (%) field displays VAT Rate recorded in the material as default.
The Transaction Aux. Code 1/2 fields are used to record the Aux. Codes of the transaction.
The Payment Method field is used to record the Payment Plan Code applied to the transaction in the line. The Warehouse field is used to record the warehouse of the transaction in the line. In order to enter the Warehouse info from the line, this feature must be used, and Yes option must be checked in the Enable Warehouse Info Update on Slip lines parameter line of the Purchasing Parameters.