A new material (class) sales prices record is opened when "New" button located at the bottom of the material (class) sales prices list is clicked. As many sales prices as required can be generated for the Material or Material Class. The upper section of the sales prices window displays the material information, while the middle section displays the price information, and the lower section displays the conditions to which the price is applied and the priority. The fields and functions of the record are as follows:
Code: The code of the price definition.
Type: Indicates the material type for which the price is defined. There are two options:
- Material
- Material Class
Material (Class) Code: The code of the material or material class to which the sales price is applied. This field is mandatory. The recorded material or material class definitions are listed by clicking on "..." icon and the definition to which the price will be applied is selected.
Material (Class) Description: The name or description of the Material or Material Class to which the sales price is applied. The recorded Material or Material Class definitions are listed by clicking on "..." icon and the definition to which the price will be applied is selected.
Status: Indicates whether or not the price card will be used in slips or invoices. This field has two options: Active and Passive. When the Active option is selected, the price card is in active state and can be used in slips and invoices. When Passive is selected, the price card is in the passive state and therefore cannot be used in slips and invoices. If Passive is selected for the Status of a price card, the Passive records are not displayed in the price cards lists accessed through the slips and invoices.
Project Code: The project code of the Material or Material Class to which the sales price is applied. The code specified in the card is default on the Project Code field on the Order, Dispatch and Invoice fields for the material for which the price card is defined.
Authorization Code: The authorization code of the price.
Division: Indicates the divisions that the defined price is valid for. Provides defining the prices based on divisions.
If the defined price will be used for more than one division, the related divisions are selected one by one or collectively at "Divisions" window.
Unit Price: The unit sales price defined in the record for the material or the material class. The defined prices are applied by selecting the price from the unit price column of sales dispatches, sales invoices and order slips. If the Sales Price of the material processed in the dispatch or invoice line is defined, and the information entered in the slip matches the conditions specified in the sales price, the unit price defined in the record is automatically transferred into the slip when the defined unit price is selected.
Unit Set: This field displays the unit set used in the material when the material or material class is specified. This field is for information only, and is not for data entry.
Unit: Indicates the unit to which the price is applied. The materials within a Material or Material Class can be processed with more than one unit due to their characteristics or various packaging and presentation methods. For instance, material transactions can be based on Quantity, or performed using various units such as Box or Parcel. The sales prices will be different depending on these units.
VAT: This field indicates whether or not the specified unit price is VAT included.
F.Currency: This field is used to indicate the currency type of the price specified in the unit price field. The foreign currency types are listed and the appropriate currency type is selected.
Convertible to Other Units: Allows the defined price to be used for other units that are valid for the material but that does not have a sales price. If a unit with no defined unit price is selected in the material transactions, the conversion factor specified in the unit price, priority and unit set definitions is processed and the price is calculated by being converted to the unit used in the slip line.
Group Code: The sales price group code of the material or the material class.
AR/AP Code: The AR/AP code of the defined price. Price applications may vary depending on the quantity of material purchased or the payment methods. Defining these conditions on sales prices, and applying them to the Purchase/sales transactions of the AR/AP prevents loss of time and reduces the error rate.
AR/AP Title: The title of the AR/AP specified in Code field. This is displayed if AR/AP Code is used in price cars directly, that is to say, if "*" and such characters are not added to the end of AR/AP code.
AR/AP Aux. Code 1-5: The Aux. Code of the AR/AP. The defined prices can be filtered by the AR/AP Aux. Code and transferred into the slips and invoices.
Payment Plan: The payment conditions for which the defined price will be applied are specified on this field. The sales price of the material may vary depending on the quantity sold and the payment type. Sales under a certain amount may be subject to Cash payments, while different prices and payment conditions may be applied for higher amounts. The payment method for the defined price is recorded by selecting the payment plan.
Trading Group: Indicates the trading group to which the price will be applied. Defined trading groups are listed and the appropriate definition is selected.
Variant Code: The code of the material variant in case the processed material in line is configurable. The defined material variants are listed by clicking the "..." icon on both fields, and a selection is made.
Priority: The usage priority of the defined sales price. When multiple price definitions exist in the same material or material class, the priority price to be transferred to slips and invoices is specified according to this field. The priority is specified using numbers.
Start Date / End Date: Indicates the date range for which the sales price specified in the record will be applied.
Start Time / End Time: Indicates the time range for which the sales price specified in the record will be applied.
Sorting: The sequence number of the price.
Delivery Code: Indicates the transport method (land, air or sea) of the material. This code can also indicate the payment methods of the delivery surcharges.
Delivery (Days): The delivery time of the material. Since the price of certain materials may vary depending on the period, the sales price may depend on the delivery time. Specifying the lead-time in the sales price allows the prices to be tracked periodically and different prices to be applied to materials required to be procured immediately.
Price Update Limit: It is the user based price changing limit which is determined as percentage or amount for probable changes in predefined material / service price for any reason later on. The users are authorized to change predefined material / service prices at System Administration program part.
The user is warned when the limit given on the price card is exceeded during the sales process by selection made in Sales and Distribution Parameters, and it is not allowed to save the invoice. In addition, when the price cards for which the price update limit is given for the users are requested to be updated or deleted, the program warns the user that "The price card is used within the Price Update Limit".
Valid in E-Business Environment: Indicates that the defined price will be used in E-Business applications.
Valid in E-Shop: Indicates that the defined price will be used in Logo Connect applications.
Valid in Points of Sale: Indicates that the defined price can be used in points of sale.
Condition: This record is used to record the conditions for which the sales price will be applied using parameters. The usage conditions of the defined sales price is specified by using arithmetical operations along with functions in formulas. In this way, the transactions are automatically performed, minimizing the usage errors.
Prices may be defined by warehouse using the X1 parameter in the Condition field. If the defined price is to be applied to Warehouse number 2, X1=2 is entered.
If the same price will be applied to more than one warehouse, the condition is set as (X1=\[Warehouse Number 1.....Warehouse NumberN\]).
In this way, the slip and invoice lines display the price for which the selected warehouse is specified as the Condition when Defined Unit Price is selected on the Unit Price field.
Price Description: The field used to enter the detailed description of the defined price.