If purchase contract is generated over Purchase Proposals list using the Generate Contract option or proposal is selected in Proposal No field in Contract > General Info tab (as in Operations > Transfer Proposal operation), material and service list information of the relevant price proposal is transferred to the line automatically.
Afterwards, the Shipment Info option is used to record material or service shipment address and other shipment related information.
Shipment Address Code: Indicates the shipment address. Recorded AR/AP shipment addresses are listed, and the related definition is selected.
Shipment Address Description: The definition or the description of the shipment address. When the Code field is filled in, the description is transferred into this field. Recorded AR/AP shipment addresses can also be listed and selected through this field.
Quantity: The quantity of materials/services to be delivered to the address specified on the code field.
Delivery Type: Indicates how the material/service will be delivered. Recorded delivery types are listed, and the related definition is selected. Delivery type definitions are recorded on the Administration section.
Shipping Agent: The field used to specify the shipping agent. Recorded shipping agents are listed, and the related definition is selected.
Transport Type: Indicates the transport type to be applied to shipment. Defined transport types are listed, and the appropriate type is selected. Transport types are recorded on the System Settings section.
The fields under the Shipment Transactions title list transactions by shipment address.
Shipment quantity totals must always be equal to the transaction quantity; therefore, the transaction is not recorded if they are not equal.
The fields on the Shipment Transactions section and their contents are:
Date: The contract date is displayed as default. This data can be changed if necessary.
Quantity: Indicates the quantity to be delivered. Cannot exceed the quantity defined for the related material + shipment address. For example, if the shipment addresses tab indicates that 30 pieces of material x will be delivered to shipment address y, the quantity total of lines entered on the Shipment Transactions list cannot exceed 30.
Order Quantity: Indicates the material/service order quantity.
Delivered Quantity: Indicates the delivered quantity.
Remaining Quantity: Indicates the undelivered quantity.