In purchase transactions, the price bids from the vendors, discounts for purchases exceeding certain amounts, the payment conditions to be applied to price bids and the delivery times are recorded on a separate Material Class Purchase Price. Recording this information decreases the data entry error rate by allowing to select the defined prices in purchase transactions and applying them automatically to the transaction.
The defined prices are applied by selecting the defined price in the Unit Price column of the slip lines of the Purchase Receipts, Invoices and Order Slips. If the Purchase Price the material processed in the slip line is defined and the information entered in the slip matches the conditions specified in the definition record, the Unit Price in the record is automatically transferred into the slip when the defined price is selected.
The Purchase Price definitions of the Material Class Purchase Prices List and the menu options used for the transactions performed based on these definitions and their respective functions are:
| New | Used to create a price. |
| Update | Used to make modifications for the Price information. |
| Delete | Used to delete the defined price. |
| View | Used to view the Material. The information displayed using this option cannot be changed. |
| Copy | Used to create a new record by copying the information of the selected record. |
Find | Used to search the price information matching the required number or description in the Material Class Purchase Prices list. | |
Multiple Delete | Used to delete the selected records in the Material Class Purchase Prices List in batches. | |
Database Extensions | Used for user defined forms. | |
| Filter | Used to access the prices matching the filter conditions specified in the Material Class Purchase Prices list. |
| Record Information | Indicates the users who performed the entry and update transactions of the selected record and the time of these transactions. |
Refresh | Used to refresh the Purchase Price information of the material class. | |
Back to Defaults | Used to display the active window with the standard dimensions defined in the application. |
In the LOGO application as many Purchase Prices as required can be generated for the Material Classes.
Once the application conditions and priorities of the recorded prices are set, the prices are transferred into the slips and invoices. This information is recorded in the relevant fields of the Material Class Purchase Prices window.
On the upper part of the Material Class Purchase Prices window, the information of the Material Class (the price belongs to) is displayed. The middle part of the window is used to record the price information and the lower part is used to identify for which AR/AP Code and under which Conditions. The following information is recorded in the Material Class Purchase Prices window:
Code: The code of the purchase price.
Type: This field is used to select the type in order to specify that the Price belongs to the Material or the Material Class
Material (Class) Code: The code of the Material Class for which the defined Purchase Price will be applied. The Material Class Code field is mandatory.
Material (Class) Description: The name or description of the Material Class for which the Purchase Price will be applied.
Status: Indicates whether or not the price card will be used in slips or invoices. This field has two options: Active and Passive. When Active option is selected, the price card is in active state and can be used in slips and invoices. When Passive is selected, the price card is in the passive state and therefore cannot be used in slips and invoices.
If Passive is selected for the Status of a price card, the Passive records are not displayed in the price cards lists accessed through the slips and invoices.
Authorization Code: The authorization code of the Purchase Price.
Division: Indicates the divisions that the defined price is valid for. Provides defining the prices basis on divisions.
If the defined price will be used for more than one division, the related divisions are selected one by one or collectively at "Divisions" window.
Unit Price: The unit Purchase Price defined in the record for the material class.
Unit Set: Indicates the Unit Set to which the price will be applied.
Unit: Indicates the Unit within the selected Unit Set that price will be applied to. With Material Characteristics, transactions can be performed for more than one unit due to various package and presentation methods.
VAT: This field indicates whether or not the specified Unit Price is VAT included. There are two options: Included and Excluded.
F. Currency: This field is used to indicate the Currency Type of the price specified in the Unit Price field. The Foreign Currency Types are listed and the appropriate Currency Type is selected.
Convertible To Other Units: Allows the defined price to be used for other units that are valid for the material but that does not constitute a Price. If a unit with no defined Unit Price is selected in the Material Transactions, the Conversion Factor specified in the Unit Price, Priority and Unit definitions are processed and the price is calculated by being converted into the unit used in the slip line.
Group Code: Used to group purchase prices.
AR/AP Code: The code/title of the AR/AP to which the purchase price will be applied. The price applications may vary according to the quantity purchased or the payment types. Applying these conditions to the AR/AP transactions after defining them in different prices prevents the loss of time and decreases the error rate.
AR/AP Title: The title of the AR/AP specified in Code field. This is displayed if AR/AP Code is used in price cars directly, that is to say, if "*" and et cetera characters are not added to the end of AR/AP code.
AR/AP Aux. Code: The Aux. Code of the AR/AP. The defined prices can be selected by the AR/AP aux. code and transferred into the slips and invoices.
Payment Plan: This field indicates the payment conditions in which the price bid will be valid. The Purchase Price may vary depending on the quantity purchased and the payment type. For instance, purchases under a certain amount may be subject to Cash payments, while more convenient prices and payment conditions may be applied to higher amounts. The payment type is defined by selecting a Payment Plan from the Payment Plans list.
Trading Group: Indicates the trading group to which the price definition will be applied.
Priority: The usage priority of the defined price. This field is used to determine which price will be primarily transferred into the slips and invoices in cases that there are multiple purchase prices for the same material class. The Priority must be numeric.
Start/ End Date and Time: Indicates the date and time range for which the purchase price specified in the record will be applied.
Sorting: The sequence number of the price definition.
Delivery Code: Indicates how the material will be received (land or air transport, post, etc.) and how the transport expenses will be met. For instance, the delivery code field can be used to specify whether or not the transport prices are included in the price bid.
Lead Time: The lead-time of the material. Purchase Prices may vary depending on the lead times. Furthermore, the prices of certain materials may reflect periodic changes. Specifying the Lead Time in the Purchase Prices allows the prices to be tracked periodically and different prices to be applied to materials required to be procured immediately.
Price Update Limit: It is the user based price changing limit which is determined as percentage or amount for probable changes in predefined material / service price for any reason later on. The users are authorized to change predefined material / service prices at System Administration program part.
Condition: The Condition field at the lower part of the record is used to record the conditions in which the Purchase Price will be applied using parameters. The formulas defined in the Material Purchase Prices can include both arithmetical operations and functions. The conditions in which the defined Purchase Price will be used are determined with logical and arithmetical operations. In this way, the transactions are automatically performed, minimizing the usage errors. Prices may be defined by warehouse using the X1 parameter in the Condition field.
For instance, if the defined price is wanted to be applied to Warehouse number 2, X1=2 is entered. If the same price will be applied to more than one warehouse, the condition is set as (X1=[Warehouse Number 1.....Warehouse NumberN]).
Valid in E-Business Environment: Indicates that the Sales Price can be used in electronic commerce applications.
Valid in E-Shop: Indicates that the Sales Price can be used in e-shop applications.
Valid in Points of Sale: Indicates that the Sales Price can be used in points of sale.
Price Description: This field can be used to enter a detailed description about the Sales Price.