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Payment order slip general information is entered in the following fields located on the upper section.
Slip No | Tracking number of the transaction in system. While assigning this number, both letters and numbers can be used. Slips are listed by their numbers. This field is mandatory. |
Transaction Date | Transaction date of the payment order slip. It is assigned automatically according to the work date. It can be changed by selecting the required date on calendar. |
Auxiliary Code | Slip auxiliary code. It is used to group payment order slips by company specific criteria. |
Authorization Code | Slip authorization code. It is used to ensure detailed authorization definition and data security. Only the authorized users can perform transaction on the relevant slip. |
Start / End Date | Start and end date range of the slips for which a payment order will be defined. Start and end date range is specified and payment order is defined for the transactions performed in the specified time. |
Grouping Bank Slip | The method of grouping bank slips that will be generated by payment order is specified in this field. The options are:
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Bank Slip Type | If payment will be made over the bank slips of Collection type only, then bank slip type is specified from the Bank Slip Types browser over this field. |
Bank Payment Slip Type | This field is entered if payment will be made over bank slips of "Payment" type only. The relevant slip is selected from the Bank Slip Types list. |
Bank Collection Slip Type | This field is entered if payment will be made over bank slips of "Collection" type only. The relevant slip is selected from the Bank Slip Types list. |
AR/AP Slip Type | If payment will be made over the AR/AP slips of Payment type only, then AR/AP slip type is specified from the AR/AP Slip Types browser over this field. |
Organizational Unit | The relevant Organizational Unit for which the payment order slip will apply. |
Department | The relevant department for which the payment order slip will apply. |
Payment record transactions are entered in the lines of Payment Order slips.
Transaction: Transaction type is specified in this field. The options are:
- AR/AP Payment
- AR/AP Debt Payment
- Credit Back Payment
- Leasing Payment
- Collateral Commission Payment
- Employee Payroll Payment
Debit closing is done using the Payment Order slips according to the transaction type selected in this field.
AR/AP: The relevant AR/AP to which payment will be made by Payment Order is specified in this field. The Accounts Receivable/Payable browser opens, and the required account is selected.
AR/AP Title: Title info of the AR/AP record selected in the AR/AP field is directly transferred into this field.
Transaction No: Payment/collection transactions of the selected AR/AP are listed according to the specified date range in Start / End Date fields. If transaction in line is "AR/AP Debt Payment", then AR/AP payments are listed. Records saved between the Payment Date, Payment Order Start and End Dates than are in the "Unpaid" status are listed. Information of the selected Payment/Collection record is transferred to the other fields in line automatically.
Transaction Date: Date info of the selected transaction.
Transaction Type: Type of the transaction selected in line.
Amount: Amount of the transaction in line.
Amount to be paid: Amount of the transaction in line is transferred into this field automatically. If transaction amount is different from the amount that will be paid, then this value is changed, and the amount to be paid is entered. However, the new value cannot exceed the transaction amount.
Transaction Currency: Currency info of the selected transaction is transferred into this field automatically. It can be changed when required by listing defined currency types.
Exchange Rate (TC): Exchange rate of the selected payment / collection transaction is transferred into this field automatically. It can be changed when required.
Total (TC): Total transaction currency value calculated over the exchange rate.
Exchange Rate (RC): Reporting currency info of the selected transaction. It can be changed when required.
Total (RC): Total reporting transaction currency value calculated over the exchange rate.
Payment Date: Payment date info of the selected transaction is transferred into this field automatically. A different date can be specified for the transaction if required.
Priority: Priority of the payments in transaction lines is specified in this field. A positive integer is entered. The default value is always "1", and it can be changed when required.
Status: The payment order line status options are Draft, Approved and Cancelled. The default value is "Draft". It can be changed according to the status of the transaction in line. After defining all information for the payment order line, it is changed as "Approved". When the "Pay" transaction is performed, this field will automatically change into the "Paid" status.
Transaction Auxiliary Code: The auxiliary code of the AR/AP transaction is given in this field.
Contract Number: The number of the contract, which applies for the AR/AP, is specified in this field. Contract records are listed, and the relevant contract is selected.
Description: The payment order line description is entered in this field.