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Service Info is recorded through the definition window accessed using the “New” option on the Services browser and the following tabs.
- General Info
- Details
- Units
- Notes
- Picture
- Characteristics
Service Heading Info
Code: The system tracking code of the service. The Code field is mandatory. Alphanumeric characters can be used for coding.
Services are sorted by their codes. Code information is the most basic information allowing the records to be used rapidly and accurately in operations such as searching, sorting, selection, grouping and reporting. Therefore, this is the only field marked as mandatory while service definitions are recorded.
Description: The name or the description of the service. The string is 50 characters long.
The Description field is not mandatory. The same Description can be entered for separate services. However, services are also sorted by their descriptions. Transactions such as search, sorting, selection, grouping and reporting can also be performed according to the first ten characters of the description info.
Search Text: The text allowing filtering on lists through company-specific definitions.
Auxiliary Code: A secondary coding field used to group services. The string is 10 characters long. Alphanumeric characters can be used for coding. The Aux. Code is used to group services by company specific criteria. Auxiliary Code can be used as a filter in reports. Report requirements of the company should be considered while setting Aux. Codes for effective reporting. Aux. Code definitions are recorded on the System Settings section. However, they can also be added through the Aux. Code fields on cards. The information entered in Aux. Code field does not necessarily have to be a defined Aux. Code.
Authorization Code: Used to define detailed authorizations. Each user may be authorized to use different records depending on job definitions. The string is 10 characters long. Alphanumeric characters can be used to assign the code. Auth. Code definitions are recorded on the System Settings section. However, they can also be added through the authorization code fields on cards.
Records are encrypted according to the information given in Auth. Code field so that only the users with the specified authorization code can access the records.
Service General Info
Group Code: Used to group materials. Used for reporting and monitoring purposes. The materials are grouped by their types and characteristics by the independent grouping methods by specifying the group code. The group codes are listed by clicking the 
icon, and the related group code is selected. The group code definitions are saved with the Material/Service Group Codes option in the Definitions menu, and it can be defined with the New option in the group code list accessed here.
Additional Tax Code: The additional tax code to be applied to the service. Recorded additional tax definitions are listed and the related definition is selected.
Payment Type: The code of the payment plan to be continuously used or expected to be used the most in service purchase and sales transactions. The payment plan is used to record information such as the number of instalments, payment dates and the default interest to be applied. A payment plan is linked to services is transferred as default to the related line while the service purchase/sales transactions are entered.
G/L Connection Group: Indicates the G/L connection group of the service. The recorded connection groups are listed and the related definition is selected.
G/L Connection Groups can be assigned collectively for the services over the General Ledger module > G/L Connection Groups. See. Assigning Connection Groups to Services
Guarantee Period: Indicates the guarantee period of the service. The period is entered in days, weeks, months or years.
Distribution Type: Distribution type is used to determine the service distribution type for the relevant services used as import expense. It lists the following options.
- Will not be distributed
- Material Value
- Material Quantity
- Weight
- Volume
- Rate
- Amount
- Import Value
Purchase, Sales and Return VAT Rates: The standard legal purchase, sales and return VAT rates to be applied for the service. Entered as percentage. The VAT Rates specified are inserted as default in the VAT column of the transactions, and can be changed if necessary.
Deduction Rates
Sales Deduction Rate: Refers to the deduction rate which will apply for the sales transactions of the services with deduction. Deduction rate default is specified in the Deduction Numerator and Deduction Denominator fields located in the System Settings > Sales Management Defaults and Parameters, and it can be changed if required.
Purchase Deduction Rate: Refers to the deduction rate which will apply for the purchase transactions of the services with deduction. Deduction rate default is specified in the Deduction Numerator and Deduction Denominator fields located in the System Settings > Purchasing Management Defaults and Parameters, and it can be changed if required.
Deduction Code: The code options, which are published by GIB (Revenue Administration), are accessed from Deduction Codes browser. Deduction Codes browser opens by clicking the browse button in Deduction Code field. Deduction code and rate information - which is defined in Service record - is automatically transferred to the service line when the service is selected in an invoice, and it can be changed if required.
Details
Operations
Discount Inapplicable: This option is checked if no discount will be applied to the service.
Configurable: Specifies that the service can be used for configuration management.
Subject to Inspection: Indicates that the material will be subjected to inspection.
Imports Expenses: Import / Export Costs: Applies to the service purchase. This option is checked selected if the service will is to be used in import transactions/export operations.
Affects Cost: In case the defined service used in transactions, this field is used to determine if the service will affect the costs or not.
Apply Deduction: It is checked if the deduction transactions will be applied to the service. When materials and services which will be applied deduction are used in invoices, the deduction rates specified in the Other tab of invoices are applied.
Usage Point
Indicates the usage location of the service. The options are:
- Purchasing Management
- Sales Management
- Cost Accounting
The transactions for which the service will be used are checked and selected. The first two options are both checked as default in the application.
Other Auxiliary Codes: 5 different auxiliary codes can be defined for services. Multiple auxiliary codes, which will apply for Service definitions, can be selected from Auxiliary Code 2, Auxiliary Code 3, Auxiliary Code 4 and Auxiliary Code 5 fields in Service cards > Details tab > Other Auxiliary Codes section. Multiple auxiliary code selection allows to group services by auxiliary code and provides ease of use.
Units
Unit Set: The unit set code of the Service. Unit sets are listed, and the unit set to be applied to the service is selected. The table lines of the unit window list the units defined in the selected unit set. Only the priorities can be changed for these units.
Notes
Used to record detailed descriptions of the service.
Characteristics
Service characteristics are recorded using the characteristicsoption on the definition window.
Code: The characteristic code of the service. The characteristics list is accessed, and a selection is made. The selection applies only to List type characteristics.
Description: The definition or description of the service characteristic. The characteristics list is accessed, and a selection is made.
Value: The characteristic value. When the characteristic code is selected, the required characteristic value is selected from the value field.
Value Description: The characteristic value description. When the characteristic code is selected, the required characteristic value is selected from the value field and the description is displayed on the field.