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You should click New option in Sales Expenses browser to save a new expense record.
You enter sales expense information in Sales Expense definition window. 
Code: This is the system tracking code of the expense definition. The Code field is mandatory. Alphanumeric characters can be used in Code field. Expenses are sorted by their codes. Code information is the most basic information allowing the records to be used quickly and accurately in operations such as searching, sorting, selection, grouping and reporting. Therefore, this is the only field marked as mandatory when saving expenses.
Description: The name or the description of the expense. The string is 50 characters long. The Description field is not mandatory. However, expenses are also sorted by their descriptions. Transactions such as searching, sorting, selection, grouping and reporting can also be performed by the first ten characters of the description info.
Auxiliary Code: A secondary coding field used to group the expenses. The string is 10 characters long. Alphanumeric characters can be used when assigning auxiliary codes. The Auxiliary Code is used to group the expenses by company specific criteria. The Auxiliary Code can be used as a filter in reports. Reporting requirements of the company should be considered while setting auxiliary codes for effective reporting. Auxiliary Code definitions are recorded in System Settings module. However, they can also be added by means of the Auxiliary Code fields that are available in cards. The information entered in the Auxiliary Code field does not necessarily have to be an existing Auxiliary Code.
Authorization Code: Used to define detailed authorizations. Each user may be authorized to use different records depending on their job definitions. The string is 10 characters long. Alphanumeric characters can be used to assign the authorization code. Authorization Code definitions are recorded in System Settings module. However, they can also be added by means of the authorization code fields that are available in cards. Records are encrypted by the information provided in Authorization Code field to ensure that only the users with the specified authorization code can access the related records.
Rounding Base: The rounding base to be used if the calculated expense total is a decimal value.
VAT Rate: The VAT rate of the expense is entered in percentage.
Unit: The unit with which sales expenses will be processed.
G/L Connection Group: Indicates the G/L connection group of the expense. It opens a list of the existing general ledger connection groups. Select the related definition in this list.
Formula: The expense calculation method is recorded in the formula field of expense definitions. In this parametric field, selected parameters are used in arithmetic operations and functions, and logical and mathematical operations are performed. This situation provides process automation and minimizes error margins. The calculation method is recorded using the parameters in the tables below, and arithmetic and logical operators. Logical operations are applied in the Formula field, and it is specified whether the defined expense will be applied according to the selected criteria. The usage of functions along with parameters is critical for the generation and application of detailed calculation systems. Click browse (…) button in the formula field to list the formula parameters and make a selection.
Application Method
This parameter is used to specify the application method for the expense. The following options are listed.
- Applied to line
- Applied to bottom
When Applied to line is selected, the defined expense is applied only to the slip/invoice line.
When Applied to bottom is selected, the expense is applied to slip/invoice total.