Transfer FA Qs
1-What is 1-CycleTransfer?
The transfer is to close all accounts in terms of accounting at the end of the fiscal year defined for the companies and the effects of the accounting and trading system transactions after preparing the official documents are recorded as opening operations to a new financial period.
2-Can we ensure that new company information to be added with the 2- Transfer operation is generated in a different database?
It is possible to keep the information of the new company generated with the carrying over operation in a different database.
You should enter the database information on which the new company's tables will be generated in the connection settings before copying the company in Transfer.exe for this operation.
3-What is the effect of fiscal period dependent or independent work on carry-over operations?
Examples of how fiscal period-dependent or independent work has an effect on carrying over are as follows:
- A fiscal period dependent employee and a company whose fiscal period for 2020 is, for example, 01.01.2020 – 31.12.2020, needs to create a new company with a period with a period in the range of fiscal period 01.01.2021 – 31.12.2021, or a new period within this period date range. In both cases, the transfer operation of the pre-accounting modules and the accounting module should be performed by carrying over.
- In the fiscal period-independent study, only the transfer of the accounting module is performed. In parallel to the previous example; For a company whose fiscal period is self-employed and the fiscal period is between 01.01.2018 – 31.12.2025, the work on the same company and period is carried out when the transition from 2020 to 2020 after the date of 31.12.2020 is performed. All records processed since 2018 will continue to appear in the current working company and therefore no transfer operation will be required for pre-accounting. Only the transfer of official accounting will suffice.
4- Do you want to perform a carrying over transaction in a fiscal period-independent company?
Only the accounting transfer is carried out in the fiscal period-independent company. As the dates of the period in which the program works include the current year and the next year, there is no need for a transfer transaction for the pre-accounting module. Closing and opening slips are generated within the current period studied as a result of the carrying over operation. Therefore, when the transfer operation is initiated for the financial period-independent company, only the filters related to accounting transfer are listed in the filters.
5- How can the transfer can be performed in the financial period dependent company?
In a company that is fiscal period dependent; Transfer can be done with two different methods: Period Transfer and Company Transfer.
Period Transfer is the method of carrying over by adding a new period to the periods in the definition of the existing company working. No copying of company is required when using the Period Transfer method. Depending on the transfer filters, the transfer is performed to the new period (2021) added under the existing company.
Transfer of Company is the method of carrying over to a new company to be added to the system enterprise regardless of the existing company in which the work is performed. When the Company transfer method is used, the company copies the cards - material, AR/AP, safe deposit, bank, and so on - to the new company. Depending on the transfer filters, the transfer is performed to the new period (2021) of the new company added in the system administrator.
6- The slip entries of the current year continue in the financial period dependent company. Do we need to carry over for the new year?
The rules for transfer of the new year while the slip entries of the current year are continued in the company that is fiscal period dependent:
It is likely that the records in the current year do not end in the company that is fiscal period dependent, but must be entered in the records of next year. In this case, if the company transfer method is to be used as the carrying over method, the company definition of the new year is created with the company copy method and the records of the new year can be entered on this company without carrying over (or performing) the carrying over operation.
When all slip entries of the current year are completed, if the company belonging to the new year has been created and the carrying over operation has been performed, the current transfer slips are deleted and the transfer slips are generated according to the current balances. If no transfer has been performed to this company yet, the transfer can be started directly.
If the period transfer will be used as the transfer method, the system administrator defined the new period. You can start entering the records for this period. When the transactions of the current period are completed, the transfer operation is initiated and the transfer slips are generated according to the current balances.
7-There are stocks that are not reflected in the opening slip of the material generated after the transfer operation, why are they not reflected?
The reasons for the stocks not reflected in the material opening slips generated after the carrying over operation are as follows:
- The quantity of the stocks not reflected in the opening slip generated after the transfer operation should be checked. Stocks with zero inventory quantity will not be transferred to the new period.
- If the material transfer is done with the Option Cost Will Be Calculated and there are materials that fall negative in the current fiscal year according to the inventory cost method, these materials will not be reflected in the opening slip.
- If it is required to transfer the stocks that fall negative, the Transfer Quantities Only option should be used as carry-over management.
8-Why did the unit prices not come to the material opening slip generated with the 8- Transfer operation?
The transfer filters for material transfer have two filters:
- Costs will be calculated
- Only Quantities Will Be Transferred
When transfering material with The Costs Will Be Calculated, the cost is calculated according to the warehouse cost group for the stocks and the carrying over operation is performed according to the last inventory amount. Costing service should be performed before transfer in order for this method to work healthy. If requested, the costing service can also be operated during the carrying over operation depending on the costing service filter available during transfer.
When transferring material with The Quantities To Be Transferred only, carrying over is performed considering the quantities of the stocks over the current period, therefore, only the quantity info of the stocks is found in the opening slip. The unit prices will not be displayed in the opening slip if the Transfer Quantities Only method is used as the carry-over method.
Note: The unit price info will also be displayed in the transfer slip, where the transfer is performed by establishing a transaction relation and performing the transfer if the quantity transfer is performed for the materials tracked by serial/lot.
9-How is the transfer of orders with payment?
The order slips with payment can be transferred by payment after the transfer. A warning is given that the transfer is due when deleting the transferred order with payment as it has been ensured not to change.
If the orders with payment are deleted, the order line must be deleted manually from the AR/AP opening slip so that there is no inconsistencies in the balance.
Add Order with Payment screen
10-There are some products we sell as deposits. How will it be transferred, how do we transfer these products to the new year?
Unshipped inventory quantities of the deposit invoices are transferred to the new period. The Show Those Received from Deposit Transfer filter is displayed in the filters on the sales invoices screen in order to display the deposit invoices. If this filter with a default value of No is Yes, it will be displayed on the invoice screen
the deposit invoices received from the transfer will be listed. The invoice number of these invoices has a lower hyphen at the beginning.
You cannot update the invoices that come to the new period with the transfer of the deposit invoices and the system warns that these invoices are generated by carrying over operation when it is requested to delete these invoices.
In the dispatches of the safe deposit invoice, it is possible to list with the filter on the dispatch screen, and the shipment of these dispatches can be performed using the Deposit Materials screen through the material card.
The deposit invoices received as carrying over can also be processed manually in the program. The deposit and transfer boxes in the details tab of the invoice are checked and the deposit invoice is generated with the logic of the transfer operation.
11- The same AR/AP is listed more than once in the opening slip generated after AR/AP transfer. Can we see the AR/AP as a single line?
The AR/AP transfer is made on the last balance. The opening slip calculations are divided by transaction currency in order to transfer the balances in transaction currency of the AR/AP correctly. Therefore, AR/AP with balances based on transaction currency in the current fiscal year have as many new rows as transaction currency in the opening slip.
In the same way, different opening slips are created by the division in order to track ar/AP balances correctly on the basis of division in case of workplace usage.
Let's give you an example.
The AR/AP with the code AS.001 has balances in USD, EUR, and TRY. It is observed that the AR/AP is reflected in 3 lines in the opening slip when carrying over the last balance for this AR/AP;
12- Why do multiple AR/AP opening slips occur after transfer?
The reason multiple AR/AP opening slips are generated after transfer is because the number of opening slips increases as well as the number of divisions if the AR/AP has different balances based on division.
Eg; If the balance of TRY 25,000 in the current period of the AR/AP with the code AS.001 is distributed in 3 different divisions, it is observed that 3 different opening slips are generated when transferring to the new year.
Note: The new opening slip is added after the line number specified for the AR/AP and material slips depending on the Opening Slip Line Number filter in the transfer filters.
13-Can I perform carrying over for certain AR/AP only?
The following is the way to follow in order to perform a carry-over for certain AR/AP only:
- The AR/AP Code filter option has been added to the transfer filter options.
- It has been ensured that the transfer operation can be performed for the AR/AP or AR/AP requested by specifying the AR/AP code filter.
- Ar/AP code text (Text) is given either as a value or as a detail filter.
14-Can the bank or AR/AP slips be transferred alone?
Safe Deposit, Bank, AR/AP, Check/Promissory Note slips cannot be transferred one by one. The transfer operation should be performed by selecting all the transactions in the Finance module.
15- Can we perform the transfer operation according to the unclosed transactions of the AR/AP on the debt tracking screen?
Payment/Collection should be used to perform the carry-over operation according to the unclosed transactions of the AR/AP on the debt tracking screen.
- If the transfer operation is performed through Payment/Collection, a line is created in the opening slip by considering the division and transaction currency for the unfined transactions of the AR/AP.
- Payment plans are not created.
- Payment dates are created. The line description of each transaction generated includes the type, number, and date information of the slip in the past period.
- The debt closing operation should be performed before the transfer in order for the carrying over through payment/collection to be healthy.
- If there are transactions in transaction currency, the exchange rate difference must be calculated on 31.12.2020.
AR/AP Debt Tracking Window of 2020
AR/AP Debt Tracking Window of 2021
16- Can the installment transactions of AR/AP be transferred?
The debt tracking transactions generated as installment movements are transferred to the new period/new company. Ar
- AR/AP transfer must be performed through the payment collection in order to transfer the installment transactions.
- Installment amounts for which payment has not been made will be transferred.
- Only the unpaid parts of the partially paid installments will be transferred.
- All unpaid installment transactions of which due date is in the old or new year will be transferred.
Installment transactions of 2020
Installment transactions of 2021
17- Are the special slips of AR/AP transferred to the new period/company?
With the AR/AP Auxiliary Slips: Transfer/Do Not Transfer parameter in the transfer filters, the special slips affecting the debt tracking are transferred not as the opening slip but as a special slip when carrying over the payment through the collection.
In the Finance parameters; The Affect Debt Tracking of AR/AP Auxiliary Slip parameter must be "Yes".
Special Slip of 2020
Special slip of 2021
18- Can you generate a credit card slip of the transfer type in the program?
You can enter the transfer type of credit card slip with the Transfer option in the credit card and company credit card slips in the AR/AP slips.
19- Can the check/p.note cards be entered as transfer in the program?
Check and p.note cards can be transferred with the Finance module in the transfer operation or manual transfer can be performed. The Transfer option in F9 menu options is used in Finance/Main Records.
20-The closing slip is not displayed in G/L slip types in financial period independent company, how can we perform the G/L transfer?
The closing slip is not displayed in the G/L slip types in the company where the fiscal period is independent. The "opening/closing" slip is generated for the fiscal period by transfering the bookkeep.
21-How do production orders carry over?
Detailed information on the transfer of production orders is as follows:
- Since the production order files are period independent, if period transfer is performed, it will be seen as the same.
- The slips in The Plan status of a new period of production orders are displayed in the new period. These slips will not be listed in the old period.
- Production orders with 'Not Started' status in copying Company are transferred.
- The date of these production orders and the date of the related planned material slips are brought as the beginning of the fiscal year.
- The production order connections of these slips will be moved as they are.
- Production orders with the planning method back will also be transferred forward.
Production orders of 2020
Production orders of 2021
For planning:
- The unmet quantity of production planning proposal lines in Proposal status and production planning proposal lines in Delivered status are transferred.
- The approval information "Delivered" production planning proposal slips will not be transferred in production planning proposal slips.
- The date of the transferred production planning proposal slips will be created as the first date of the new period. There will be no change in the delivery dates
...
22-How can we track import and export operation slips in the new year?
The transfer of ongoing foreign trade transactions to the new period is done as follows:
- Put the transfer filters in;" The "Un nationalized import operation slips-will be transferred/do not transfer" parameter has been added, the default is Transfer.
- Foreign Trade transfer is performed depending on the "Material" selection in the departments to be transferred field. It is required whether to transfer the material slips according to the "Material Transfer slips and consignment slips will be transferred" selection when carrying over.
- Distributions must be made with distribution slips before the foreign trade transfer, and it is transferred over the undefined quantity and costs pending during the transfer to the next year.
In 2020, there are 2 import files available.6 import operation slip is open and 2021 is transferred.
23-What invoices are listed in the invoice browser after transfer?
Reserve invoices are transferred depending on the transfer parameters. In the Invoice browser after transfer; Escrow invoices, Reserve Invoices and Purchase Invoices are listed.
It is used to transfer the remaining amounts for the transactions that have the right of return in the Incurred VAT List.
The "Transfer Un deducted purchase invoices: Yes-No" option is available in the Transfer.exe filters. Depending on this filter, the remaining transactions, as in the transfer of the deposit invoices, are transferred to reflect in the declaration. The "Incoming From Assumed VAT Transfer: List- Do Not List" option has been added to the purchase invoice browser filters to track the related transactions.
The purchase invoices, deposit invoices, purchase invoices subject to Deductible VAT and reserve invoices are listed in the Purchase Invoices browser.
In the Sales Invoices browser, secured invoices and reserve invoices are listed.
24-Can the G/L transfer be performed alone? By which methods can G/L transfer be performed?
There are 4 different transfer options on Transactions (Based on Division), Totals (Based on Division), Transactions (By Currency Type of Card) and Transactions (General) in order to transfer the Accounting module independently from other modules.
It is also possible to transfer G/L on the basis of Division.
For this purpose, the "Divisions to Be Transferred in G/L Transfer" parameter in the Transfer parameters can be used. Thus, the opening and closing slips will be generated for the selected divisions.
On Transactions (based on Division)
The accounting transfer on the basis of division through the Transactions is done as follows:
- The year-end balance is brought to the Opening slip by taking into account transactions according to Division, Transaction Type, Expense Center, and Project Code information.
- The total balance of an accounting account is not transferred to a single transaction row.
- Separate opening slips of each division with different G/L account balances division numbers are created.
- In addition, separate opening lines are created according to the overhead pool and transaction currency information of the G/L account. These rows include the overhead pool, transaction currency type, currency amount, and its corresponding local and reporting currency. (The exchange rate information used in the transaction is found in the transaction currency balance/local currency.)
- Project Code information is considered similar to Expense center transactions.
- Balances of G/L exchange rate difference slips will be taken into account in the opening slip.
G/L Slip Details of 2020
Closing slips of 2020
2021 Opening Slips
By Totals (by Division)
The accounting transfer on the basis of division by totals is done as follows:
Considering the account totals by divisions, the year-end balance is brought to the Opening slip.
Account balances are transferred through the local currency without considering the Expense center, project, transaction currency information.
The total balance of an accounting account is transferred as a single transaction row.
The closing slip is automatically generated with one transaction row per account, taking into account totals by divisions.
Balances of G/L exchange rate difference slips will be taken into account in the opening slip.
Closing slips of 2020
2021 Opening Slips
By Transactions (By Card Currency Type)
According to the currency type of the card on the Transactions, the accounting transfer is done as follows:
Currency other than local currency was selected in the "Currency Type" field in the connection/controls tab in G/L Account Card, and when the checkbox "Currency type will not be changed in transactions" checkbox is checked; carrying over is performed by considering the currency type in the account card.
If a foreign currency other than "Currency Type" is selected in the link/controls tab in G/L Account Card but the "You cannot change currency type in transactions" checkbox is not checked, all amounts in transaction currency are transferred by collecting as a single line in debit/credit by local currency when performing the Transfer operation.
Currency type Euro is selected in the card. The account is transferred to Euro if the "Do Not Change Currency Type in Transactions" is checked. If not checked, if the local currency of the company is TRY, carrying over is performed in the local currency.
Account Card Details of 2020
Closing slips of 2020
2021 Opening Slips
On Transactions (General)
The transfer of financial accounting over the Transactions is done as follows:
Transactions are transferred under a single division when the company, which has transactions in different divisions, transfers the transactions by selecting the (General) filter on the Transactions.
Transfer is performed by the divisions selected in the filter of the divisions to be transferred during the accounting transfer.
With this feature, the e-Ledger application is used by the company and the transfer can be performed according to one division if there are transactions in different divisions. For this reason, all divisions are selected in the filter of the divisions to be transferred during G/L transfer, and transfer is performed under a single (head office) division.
Closing slip of 2020
2021 Opening Slip
Updates for Transfer
The updates to release 2.69 for carrying over are as follows:
- It has been ensured that the credits that are closed with the credit closing operation are not copied to the target company by copying the company.
- It has been ensured that the credit installment transaction status is displayed as Closed when the checks/p.notes deposited in the credits against the Check are collected and transferred.
- The start and end dates can be determined for the orders to be transferred in the order transfer operation by adding the "Dates of Orders to Be Transferred" filter to the transfer filters.
- It has been ensured that the checks and p.notes in No Provision at Portfolio are not displayed in the NSF Checks window in the return from bank to portfolio in the company that is carried over.