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AR/AP definitions are used to record the company's customers and suppliers, along with other companies with which the company has debt and credit relations by selecting record types. AR/AP definitions are made using the "New" option located in the Finance module > Definitions > Accounts Receivable & Payable browser.
The right-click menu options and buttons in Accounts Receivable & Payable browser and the Attached Records, Related Records, Info menu options are used to perform AR/AP record transactions and define new records.
New | Used to create a new AR/AP. | |||
Update | Used to modify AR/AP information. | |||
Delete | Used to delete the AR/AP definition(s). Active AR/AP cards cannot be deleted. | |||
View | Used to view AR/AP information. The information displayed using this option cannot be changed. | |||
Copy | Used to copy selected definition information into a new card. | |||
Change Status | Used to specify the usage status of the AR/AP. This field has two options: Active and Passive. Passive definitions cannot be used on slips and invoices. | |||
Operation Center | Used to provide easy access to AR/AP information, AR/AP orders, dispatches, invoices and transactions. | |||
Generate Sales Price | Used to generate purchase prices for the AR/AP. | |||
Generate Purchase Price | Used to generate sales prices for the AR/AP. | |||
Query e-Service Information on GIB | It is used to check whether the specified AR/AP is a taxpayer for e-Invoice or e-Dispatch when specifying AR/AP card. | |||
Template Operations | ||||
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Start Template | Used to record macro for any transaction by AR/AP list. | |||
Finish Template | Used to finish macro-defining steps. | |||
Load From Template | Used to load data from template. | |||
Refresh | Used to refresh the AR/AP list. | |||
Preferences | ||||
Line Coloring | Used to color the lines of AR/AP list according to the specified criteria. | |||
Back to Defaults | Used to return the window dimensions into the application default. | |||
Save Settings | Used to save settings of AR/AP list. | |||
Save General Settings | Used to save general settings. | |||
Number of Records | Displays AR/AP records by type, and with total numbers. | |||
Reporting | ||||
List Report | Used to report the records of AR/AP list collectively. | |||
Grouped List Report | Used to list the AR/AP records by grouping them according to column headings. | |||
Selection | ||||
Select All | Used to select all records in AR/AP list. | |||
Clear All Sections | Used to clear all selections. | |||
Toggle Section | Used to toggle the selections in list. | |||
Table Characteristics | Used to record the columns to be displayed on the AR/AP List and their order. | |||
Print (Label) | Used to print the AR/AP information to the label form. | |||
Print (Letter) | Used to print the AR/AP information to the letterform. | |||
Attached Records | ||||
G/L Accounts (Main Chart of Accounts) | Used to record accounts to be used to track AR/AP transactions in G/L according to the main chart of accounts. | |||
G/L Accounts (Second Chart of Accounts) | Used to record accounts to be used to track AR/AP transactions in G/L according to the second chart of accounts. | |||
G/L Accounts (Third Chart of Accounts) | Used to record accounts to be used to track AR/AP transactions in G/L according to the third chart of accounts. | |||
Debit / Credit Tracking | Used to record debt tracking and closure transactions of the AR/AP. | |||
Forward Transactions | Used to list installment (time deposit) transactions and perform payment/collection operations over AR/AP records. | |||
Store Cards | Used to record related account's store cards. | |||
Salespersons | Used to establish AR/AP salesperson connections. | |||
Purchase Employee | Used to establish AR/AP purchasing employee connections. | |||
Contacts | The option used to specify the contact person for customer meetings, negotiations and similar activities. | |||
Risk Definitions | It is used to list the risk definitions belonging to the selected AR/AP in the AR/AP list. A new Risk Definition can be entered by clicking New in the Risk Definitions list. The code of the AR/AP selected in the AR/AP list is displayed as default in the Code field; but Risk Definition can also be entered for a different AR/AP by changing the code information. | |||
Exchange Rate Table | This is the screen where the foreign exchange rate parameters are specified by AR/AP. The exchange rates of the currency type selected for AR/AP can be followed on this screen. If there is no definition for AR/AP here, the Daily Exchange Rate field is used for the operations. | |||
Materials | Used to record customer/supplier material connections. | |||
Sectors | Used to record the sector of the AR/AP. | |||
Associations | Used to record the associations related to the AR/AP. | |||
Organizational Unit Parameters | Used to define default business info that will be valid for the relevant AR/AP account on organizational unit. | |||
Reminder Operations | Used to list and to perform operations on AR/AP reminder operations. | |||
Shipment Reminder Operations | Used to list and to perform operations on AR/AP shipment reminder operations. | |||
Supplier Evaluation Transactions | Used to list supplier evaluation transactions. | |||
Supplier Evaluation Operation | Used to record supplier evaluation operations. | |||
Document Folder | The catalog information used to track AR/AP documents. | |||
Related Records | ||||
Bank Accounts | Used to record bank accounts of the AR/AP. | |||
Shipment Addresses | Used to record shipment addresses of the AR/AP. | |||
Invoice Addresses | Used to record invoice addresses of the AR/AP. | |||
Transactions | Lists the transactions of the AR/AP according to the specified filter conditions. | |||
Transactions (Group) | Lists transactions of AR/AP records with parent account connections. | |||
Contracts | Used to access Purchase/Sales Contracts of the related AR/AP record. | |||
Orders | Used to access the Sales/Purchase Orders of the related AR/AP. This screen is only used for viewing. | |||
Accrual G/L Slips | Used to display the accrual slips and reverse records generated as a result of General Ledger-Specific Interest Income Management operation. | |||
Specific Interest Invoices | Used to display the specific interest invoices generated as a result of General Ledger-Specific Interest Income Management operation. | |||
Info | ||||
Risk Totals | The AR/AP risk totals. Risk totals are calculated for AR/AP cards with parent level connections by including this information. | |||
Account Statement | Lists the amounts of the selected AR/AP in monthly totals. | |||
F. Currency Totals | AR/AP transactions are listed with transaction currency and reporting currency information. Conditions are given in filter lines of AR/AP f. currency totals window, and totals are listed by these criteria. | |||
Extract | Lists the total amount and quantity information of AR/AP transactions within certain dates along with the slip information. | |||
Extract (Group) | Lists the total amount and quantity information of transactions of AR/AP records with parent level connections within certain dates along with the slip information. | |||
Collaterals | Used to record collateral transactions of the AR/AP. | |||
Campaign Points | Points earned and transferred from previous periods, promotions earned by points etc with respect to the Campaign application for AR/AP records are tracked using this option. | |||
Contact Permissions | Used to view the contact permissions defined for AR/AP in the Personal Data Management module or to define a new contact permission. | |||
Record Information | Displays the time and the user of the first registry and the last modification of the record. | |||
Record History | Used to list recording history by some info such as user, company, date, etc. |