When the delivery vehicle and route for the orders are recorded in the relevant fields of the distribution order, the status in the distribution orders list is displayed as proposal. Once loading is completed, out for distribution operation must be performed.
Out for distribution operation indicates that the distribution is approved and starting. The operation is recorded using Out for distribution option located in the F9 key or right mouse button menu of the distribution orders list. Out for distribution operation is recorded when the displayed warning message is confirmed.
When Out "out for distribution" transaction is performed, the Status of the distribution order changes as Delivering. The date of the out for distribution operation is automatically transferred into "Out For Distribution Date" field of the distribution order.
Undo (Out For Distribution)
Out for distribution operation transaction may have to be cancelled or postponed for any reason. In this case, "Undo (Out for Distribution)" option located in the F9 key or right mouse button menu of the distribution orders list is used. When the operation is cancelled, the status of the distribution order will return to proposal, and the warehouse totals will be updated. The material quantities listed as in distribution are transferred into the reserved for distribution quantities.
If slips or invoices are recorded for the materials after the out for distribution operation, the operation can not be cancelled.
Distribution Operations
The distribution operation is terminated by recording the invoices and dispatches of the delivery. The sales slips and invoices are matched with the Distribution the Distribution Orders. The relevant distribution order is selected in the distribution orders field of the Sales Invoices and Consignments the Sales Invoices and Consignments Dispatches. Then
"Transfer Distribution Transaction" option located in the right mouse button menu is used.
The delivery lines of the selected distribution order are listed, and the relevant lines are checked with the mouse or search key, and transferred into the slip or invoice line by clicking "Transfer" button.
In order to transfer distribution order to a dispatch or invoice, the status of the selected distribution order must be delivering, and the slip date must be equal to or later than the out for distribution date.
Other material transactions can not be recorded for Sales Invoices and Sales Dispatches connected to distribution orders. When the distribution order to be connected to the invoice is selected in the Distribution Order Code field, the application warns the user with "Slip lines will be deleted" message.
Return From Distribution
The information about the completion of the distribution, and the unloading of the vehicle is recorded using "Return from Distribution" option located in the F9 key or right mouse button menu of the distribution orders list.
If there are undelivered materials in the vehicle returning from distribution, the warehouse totals and order transaction status information are automatically updated by the application. When Return from Distribution transaction is performed, the status of the distribution order changes to delivered.
Delivery transactions planned to be performed with different distribution orders may have to be combined. The distribution orders can be combined if empty space is left in the delivery vehicle, or the delivery of a vehicle is postponed. In this way, the distribution vehicle can visit the delivery points in other order(s). The combining operation of distribution orders with with "Proposal" status is performed using using "Transfer Distribution Order" option located in the F9 key or right mouse button menu of the distribution orders list.
When the transfer is performed, first the distribution order to which the information will be transferred, and then "Transfer Distribution Transfer Distribution Order" option is selected. "Filter Distribution Order" window opens.
The required conditions are set in the filter lines, and "OK" button is clicked. The distribution orders matching the conditions are listed. The orders to be transferred are checked with the mouse or search key, and "Select" button is clicked. The delivery lines of the selected distribution orders are transferred into the specified distribution order.
During the transfer of each line of the selected distribution order, the application controls if Allocation Rate of if Allocation Rate of the target distribution order is exceeded. When the allocation rate is exceeded, "Allocation Rate ExceededRate Exceeded" warning is displayed. This warning has two options ;as Continue
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and Cancel.
If "Continue" is clicked, the selected distribution orders are transferred to all lines, and the transferred distribution orders are deleted from the application. The transfer is considered doneperformed.
When When "Cancel" is selected, the transfer is not performed.
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