It is critical to check the material level and avoid negative material quantities for companies using the order system mainly. In case that the order quantity is more than the material on hand in sales orders, automatic counter order generation avoids loss of time and negative inventories.
Attention: This feature called as Automatic Counter Order Generation is applied only to sales orders.
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In order to generate counter order automatically, first the record to be ordered in the Sales Order Slips, and then "Generate Counter Order" option located in the right mouse button menu is selected.
Counter order generation can be performed for entire sales order quantity or for the deficit quantity only. Therefore, "Existing inventory will be decreased from the quantities," message which is displayed in a dialog box when "Generate Counter Order" option is selected has three options:
When "No" is selected, the sales order quantity is directly transferred into the Purchase Order Slip generated for the counter order. The lines with Closed status in the sales order slip lines and the slip lines that are totally delivered are not transferred into the slip.
When "Yes" is selected, the material quantity in inventory, the previous order quantities and the reserve quantity are also processed when calculating the quantities in the Purchase order slip. In this case, the difference between the Purchase Order Quantity and the quantity on hand is calculated by the application and transferred into the Quantity field of the Purchase Order Slip.
Cancel option is used to cancel the counter order generation.
If the Order Slip consists of more than one line belonging to separate materials, the counter orders are separately generated by scanning the last status information of the processed material. If the same slip contains also service order lines, these lines are not processed in counter order generation.
Sales and Purchase Order Relations
When a counter order is generated for the sales order, the information recorded using the Detailed Info option of the sales order transaction is transferred into the purchase order transaction. The detailed information of the slip bottom is also transferred into the detailed info of the purchase order. This feature allows the counter orders given for sales orders to be easily tracked, and the information of the requested product to be directly accessed.
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In the LOGO application, as many purchase order connections as required to deliver the sales order can be recorded.
Counter order connections can be deleted when required. "Break Counter Order Relations" option located in the right mouse button menu when the material for which the counter order is generated is selected in the Sales Order Slip is used to perform this operation. The connections will be removed when "OK" button is clicked on the warning message indicating that the connections will be broken.
Generate Counter Order by Customer / Supplier
While generating counter orders, separate slips are generated for each material supplier considering the customer - supplier relations mentioned in the material card. The generated slips are accessed through the Counter Orders option located in the purchase order slips list; slip info is viewed and slip approval status updates are saved.
Combining or Printing Separately the Same Materials in the Slip in Generate Counter Order Transaction
In counter order generation, when there are more than one lines belonging to the same material in the order slip, how these lines will be reflected to counter order slip is run by parameter.
If "Yes" is selected for the "Combine Lines While Generating Counter Order" parameter line located in the Purchase, Sales and Distribution Parameters in the Administration module of the program, purchase or sales order is generated by combining the lines belonging to the same material. If "No" is selected, the lines belonging to the same material are not combined, they are located as separate lines in the sales order to be generated.
Transferring Document Number and Document Tracking Numbers to Purchase Orders
When one-to-one counter order generation is made, the information in the Document No and Document Tracking No (Document No 2) fields is transferred to sales or purchase orders.
Tracking the Counter Orders in Both Sales and Purchase Orders
Orders can be tracked through Counter Orders option added to sales and purchase orders list (browser).
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The important points for the generation of counter orders are as follows:
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