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Bank transaction types, characteristics and related G/L accounts are defined using the Slip Types option located under the Types menu of the System Settings section. Bank Slips are recorded for transactions performed using these slip types. Bank slips are recorded using the New option located in the Finance > Transactions > Bank Slips browser. The relevant bank slip type is selected and the bank slip definition window opens.
General slip information is entered in the fields at the upper section. Slip lines are used to record transaction information.
Slip No: The tracking number of the transaction. Alphanumeric characters can be used to enter the employee number. The slips are sorted by their numbers. The Slip Number field is mandatory.
Date: The date of transaction. The Slip date field is mandatory.
Aux. Code: A secondary code field used to classify transactions. Contains 10 characters. The Aux. Code is used to classify bank slips by company specific criteria.
Authorization Code: Used to define authorizations for each record. The string is 10 characters long. Each user may be authorized to use different records depending on job definitions. A planning process must be performed for detailed authorization definitions. First, transactions to be accessed or processed by each user or user group should be specified. Then, separate authorization codes are assigned to transaction types accessible by each authorization group.
G/L Slip No: The number of the G/L slip generated for the transaction according to the main chart of accounts.
G/L Slip No (2): The number of the G/L slip generated for the transaction according to the second chart of accounts.
G/L Slip No (3): The number of the G/L slip generated for the transaction according to the third chart of accounts.
Document Number: The document number of the bank transaction.
Organizational Unit: Indicates the organizational unit of the bank transaction. The recorded organizational unit definitions are listed and the related definition is selected. Organizational Units are defined on the Administration section.
Department: Activities or activity groups within an organization that are independent from each other in terms of organization and accounting. This field is used to associate the transaction with one of the defined departments of the company.
The bank slip lines are used to record bank transaction information.
Bank Account: The code of the bank account of the transaction.
Account Description: The name of the bank account. When Code is selected, the relative description is automatically transferred to this field.
Description: The description of the transaction.
Transaction Type: Used to determine the type of the transaction in line. It lists transaction types and the relevant type is selected.
The Transaction Type of the bank slips (of Payment / Collection type) that are generated with Generate Advance Slip option over the Sales / Purchase Contracts is "Advance".
Stoppage Amount: Stoppage amount is available in bank slips of Payment / Collection type that are generated with Generate Advance Slip option over the Sales / Purchase Contracts. It shows the stoppage amount, which incurs due to Advance operation, and it cannot be changed.
Contract No: Contract number is available in bank slips of Payment / Collection type that are generated with Generate Advance Slip option over the Sales / Purchase Contracts. It is the number of the contract that is related to the bank slip.
If AR/AP is specified when transaction type is "Advance" and corresponding account type is "AR/AP", Contract No lists the contracts that are related to the AR/AP and organizational unit in line. While Purchase Contracts are listed in bank slips of Collection type, Sales Contracts are listed in bank slips of Payment type.
Debit – Credit: The amount of the transaction.
VAT Rate: VAT rate applied to the bank slip. VAT rate default is specified in Finance Parameters. VAT Rate field is available in bank slips of Collection and Payment types only.
VAT Included: This fields indicates whether the amount specified in Debit / Credit fields are Vat inclusive. If it is, this field is checked. VAT Included field is available in bank slips of Collection and Payment types only. This field is displayed in slips depending on the relevant finance parameter value.
VAT Amount: VAT amount is calculated by considering the VAT rate and debt / credit amounts. VAT Amount field is available in bank slips of Collection and Payment types only.
VAT Inclusive Amount: VAT inclusive amount is calculated by considering the VAT rate, debt / credit amounts and VAT Included check box selection. VAT Inclusive Amount field is available in bank slips of Collection and Payment types only.
Corresponding Account Type: Used to specify the corresponding account to be applied to the transaction. The field lists the following options.
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