The delivery and billing transactions of sales orders are recorded using "DeliverBill" and "Multiple Bill" options located in the right mouse button menu of the Order Slips list. These transactions may be performed either for a single slip or in batch for multiple slips. In such cases, "Multiple Delivery" and "Multiple Bill" options are used.
Deliver and Bill options are used to generate Dispatches and Receipts respectively for the slip.
The invoice / dispatch type is selected from the window when the orders are invoiced one by one, and the information is recorded on the relevant invoice.
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The Sales Order Slips are transferred into the Wholesale Dispatch with Deliver option, and to the Wholesale invoice with Bill option. Deliver option is not displayed on order slips containing only Service lines.
The order transactions with Closed status cannot be transferred into the dispatches or invoices. The undelivered quantity of the order transactions is transferred as the quantity to the dispatch or invoice.
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Multiple Bill
The orders may be billed either one by one or collectively. The Order Slips to be transferred to the invoice are selected from the orders list and then "Multiple Bill" option is used which is located in the right mouse button menu of the Order Slips list.
The dispatch type is selected firstly and then the following info is specified at related fields of "Multiple Billing" window:
- Invoice Start No
- Invoice Date
- Invoice Time
If each invoice is wanted to be recorded individually after user confirmation, "Ask Before Saving" option is selected. In that case invoices containing the lines matching with the conditions specified in "multiple billing" window are displayed one by one. The user can modify the displayed invoice information.
In the event of saving "Multiple Billing" window without selecting "Ask Before Saving" option, the selected orders are billed collectively and the transaction info is tracked at Multiple Billing Log file.