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Transfer slips are used to record transfers between organizational units. The Transfer Slips option is located under the Attached Records menu of the Real Estates, Transport Vehicles, Equipment and Other Assets browsers.
Transfer slips are used to record asset transfers took place between organizational units. The following information is recorded on the slip:
Slip Number | The transfer slip number. The Slip Number field is mandatory. The slips are sorted by their numbers. Search, sorting, report filtering transactions are performed using the slip numbers. |
Date | The record date of the transfer slip. The Date field is mandatory. Slips are sorted by date. Search, sorting, report filtering transactions are performed using the slip dates. |
Time | The record time of the transfer slip. |
Auxiliary Code | The auxiliary code of the transfer slip. This is a secondary coding field used to group slips. |
Authorization Code | The authorization code of the transfer slip. A user who is assigned the authorization code entered in this field will be authorized to perform operations on the slip. |
Document No | Document number of the transfer slip. It is an alphanumeric field. Documents which are sent by different firms can carry the same number. Slips are not listed by document number. Therefore, there can be multiple documents with the same document number. |
Asset Code | The code of the asset to be transferred is displayed in this field. Cannot be changed. |
Asset Description | The description of the asset to be transferred is displayed in this field. Cannot be changed. |
Purchasing Date | The purchase date of the asset to be transferred is displayed in this field. Cannot be changed. |
Quantity | The transfer quantity is 1 for all asset types except for other assets. |
Fixed Asset Value (End of Period) | Indicates the fixed asset value as of the end of period. |
Accumulated Depreciation (Fiscal Year) | Indicates the accumulated depreciation value for the fiscal year. |
Transfer Location Info | The organizational unit to which the asset will be transferred is specified in the organizational unit code and description field located in the middle section of the slip. The fields under the Current heading display the current organizational unit of the asset. The organizational unit code or description fields under Target column are used to record the unit to which the asset will be transferred. |
Procurement Type | Indicates the procurement type of the asset to be transferred. |
G/L Slip Types | The fields in this section are used to record the related G/L slip type in the main, secondary and third charts of accounts fields. The existing G/L slip types are listed when clicked on browse (…) in both fields, and the related slip type is selected. |
Description | A general description field for the slip. |