P. Note information such as due date, amount and guarantors is recorded on a separate record for each P. Note. P. Note information is recorded using the P. Note record opened on the lines of the P. Notes Received Slips. Status changes in P. Notes are recorded using Group
Processing Slips.
When the LOGO application is used for the first time, P. Note information is recorded using the Transfer button located at the bottom of the checks/p. notes window. The checks/p. Notes window opened by clicking the transfer button consists of two main sections. The upper section displays the check or P. Note information such as Portfolio Number, Serial Number, Currency Type and Amount. The lower pane of the check/p. note window is used to track the history of the check or P. Note. Data cannot be entered directly or changed on these fields.
The fields and functions on the Customer P. Note window are:
Portfolio No: The tracking number of the P. Note. The string is 8 characters long. Alphanumeric characters can be used to enter the number.
The P. Notes are sorted by their numbers. The Portfolio Number field is mandatory.
Issue Date: Date of issue of the P. Note. This issue date is being used in printing process of Bill of Exchange Ledger.
Due Date: The due date of the P. Note. This field is mandatory.
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Correspondent Branch: The correspondent branch information. If the bank that issues the P. Note does not have a branch in the company location, transactions are performed with another bank. This field is used to record the name of this bank or branch.
Anchor
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Required Stamp: The total amount of stamps to be inserted on the P. Note. This amount is calculated by the application based on the amount and by processing the note stamp rate, and is transferred into the required value field.
The Note Stamp Rate parameter is located in the Finance Parameters of the definitions menu of the administration section.
Currency Type: This field is used to specify the currency type with which the P. Note amount will be paid. The currency type field contains the following options:
- Local Currency
- Reporting Currency
- Transaction Currency
- EURO
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Amount: The amount of the P. Note.
The lines located at the bottom of the P. Notes Received window are used to track the status changes, in other words, the history of the P. Note. Each change in the status of the P. Note is listed on a separate line along with following column information:
- Status
- Date
- Account
- Slip Number
- Slip Type
A check in "S" column indicates that the transaction is performed from the safe deposit.