Reminder parameters are used when AR/AP debts are paid after the due date or additional period, or when they are not paid at all. Reminder transaction involves sending a warning by e-mail, printed letter or fax to the related AR/AP personnel. Reminder parameters are recorded using using Reminding Parameters option located in the Definitions menu of the Administration section. The following information is recorded on the Reminder Levels window:
Level
Delays in reminder transactions are tracked by specifying levels. Up to 5 levels can be defined.
Allowance (Days)
Indicates the number of the allowance days for the specified level. When the payment is delayed for the specified number of days, the related reminder form is sent to the AR/AP. The number of Allowance (Days) must be increased depending on the level.
Reminder Form
The field used to select the reminder form to be sent to the AR/AP. Defined forms are listed, and the appropriate definition is selected by clicking Design button located at the bottom of the reminder levels window. New forms are designed by clicking on "New" button located on the reminder message window accessed by clicking on Design button.